Logistics and Procurement Officer

[Basrah,Iraq ]

Specific responsibilities  

Procurement: 

1. Manage all procurement activities at the office that includes all procurement requested from the field offices. 

1. Manage open tenders and ensure it is complaint with NRC and donors regulations. 

1. Manage all framework agreement. 

1. Ensure daily update for the procurement tracking sheet. 

 

 

Asset Management 

• Ensure that procedures outlined in the NRC Asset Management Manual are implemented in Baghdad/Basrah office. 

• Ensure proper recording and updating of asset register and ensure the appropriate coding and tags are placed on each item.  
• Schedule and conduct physical count of assets on NRC Baghdad/Basrah office. 
• Provide a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the location and status of assets that have moved between offices; 
• Advise colleagues on guidelines of NRC asset and equipment using guidelines. 

Warehouse Management 

• Ensure proper implementation of the warehouse management in accordance with warehouse management policies and procedures of NRC 
• Ensure proper documentation are kept in dealing with daily warehouse operations i.e. GRNs, Stock Release Forms, Waybills, etc.  
• Ensure timely dispatch of materials to the area offices in coordination with the Procurement unit; 
• Conduct spot checks 
• Schedule and coordinate midyear and annual inventory for the area office 

• Report warehouse movement on a monthly basis.  

Fleet/ generator management: 

• Ensure proper implantation of the fleet management in accordance with fleet management policies and procedures of NRC 
• Ensure timely maintenance of NRC vehicles and the rented vehicles. 
• Maintain good records for NRC owned and rented vehicles such as driving and vehicles license, logbook, fuel consumption, insurance, etc. 

• Report in monthly basis the fleet/ generator reports and provide proposals for cost reduction when require. 
• Oversee fleet and generator running cost such fuel consumption, purchase and tracking and propose cost reduction. 

 

Critical interfaces 

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:  

• Finance, HR, Admin and Programme Team. 
• Logistics in Country Office  

 

Scale and scope of position 

Staff:	Logistics & Procurement Assistants
Stakeholders:	Logistics cluster, UN agencies, INGOs, local NGOs, civil society, governmental bodies
Information:	Agresso, Intranet and Monthly logistics report ( procurement, warehousing, fleet, and asset)
Legal or compliance:	Term of employment, vendors, donors, NRC anti-corruption policy, etc.

 

1. Competencies   

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

 

1. Professional competencies:

These are skills, knowledge and experience that are important for effective performance.  

 

Generic professional competencies:  

• BA Degree in Supply Chain management, Logistics or equivalent 
• Minimum of 3 years’ experience from working as a Logistician in a humanitarian/recovery context 

• Previous experience from working in complex and volatile contexts 
• Documented results related to the position’s responsibilities 
• Fluency in English and Arabic Language  

 

Context/ Specific skills, knowledge and experience:  

 

• Willing to travel to remote areas and to field offices, ability to work flexibly including weekends and willingness to travel and work in rural locations and live in basic conditions. 

 

2. Behavioral competencies:

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position: 

• Handling insecure environment 
• Planning and delivering results 
• Empowering and building trust 
• Communicating with impact and respect 

 

1. Performance Management 

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:  

• The Job Description  
• The Work and Development Plan  
• The Mid-term/End-of-trial Period Performance Review Template 

• The End-term Performance Review Template 
• The NRC Competency Framework 

 

for more information see the Job Description 

1. Role and responsibilities 

The purpose of the officer position is to provide support for the implementation of logistics/procurement functions in Baghdad/Basrah Area Office.  

 

Generic responsibilities: 

1. Organize all logistics process and ensure adherence with NRC policies, tools, handbooks, guidelines and donor regulations. 

1. Prepare and develop status reports as required by management in weekly, bi-weekly and monthly basis 

1. Establish and maintain good contacts with suppliers, government offices, and other NGOs with regards to logistical matters. 

1. Establish proper filing system of all logistics and procurement documents. 

1. Promote and share ideas for improvement of the Logistics function 

1. Ensure proper Procurement, Warehouse, asset, fleet management at the office  

1. Conduct frequent follow up, supervision and spot checks regarding procurement, warehouse, fleet and inventory operations of area offices 

1. Provide support to field offices in terms of gap filling and technical advice in procurement, warehouse, fleet and asset managements and conduct frequent field visits. 

1. Implement internal controls and procedures for ensuring strict compliance with the NRC Mission’s Logistics Handbook and its standard operating procedures. 

1. Propose capacity building plan for the logistics team. 

To apply please click on the apply button below: 

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