Procurement Officer

[Erbil,Iraq ]

KEY AREAS OF ACCOUNTABILITY:

The main responsibilities for this position are below: 

• Ensure the Procurement actions are compliant with policies and procedures by providing all the relevant information and required documentations etc. in Iraq coordination with program staff and Procurement Manager.
• Apply Blumont’s anti-corruption/fraud policy to all procurement actions.
• Ensure proper supporting documentation and tracking procedures are applied to all procurements services in Micro Purchase and for Simplified acquisition need to coordinate with Procurement Manager.
• As part of Blumont’s dual mandate, the Procurement Officer will participate in emergency preparedness activities and be ready to respond in the event of an emergency. As part of Blumont’s dual mandate, the Procurement Officer will participate in emergency preparedness activities and be ready to respond in the event of an emergency, as required.

 

Procurement:

• Procurement Management: Ensures that the procurement and logistics policies and procedures, under Blumont’s and donor’s guidelines, where applicable, are adhered to.
• Reviews the required documents for bidding including the PR, Bills of Quantities, General and Special Conditions, Terms of Payment, Scope of Works, etc to ensure accuracy, completion and consistency of the procurement request package.
• Ensure confidentiality, integrity and Anti-Fraud policies and procedures are adhered to before, during and after procurement actions are completed.
• Accountable to provide quality weekly/ monthly/quarterly procurement reports to the Procurement Manager. and Program staff.
• Ensure that the emergency response plans are in place and Procurement and Logistics staff are trained accordingly.
• Performs any other related tasks as requested by the Procurement Manager.
• He/She advises the program about the most efficient and effective mode of transportation and packaging of the merchandise.
• He/She contribute to plan and eventually supervise the shipment and delivery of materials/equipment up to their final destination.
• He/She coordinates with the logistics/procurement department in Erbil office for the shipment of merchandise coming from abroad and supervises the potential process.
• He/She guarantees the management and monitoring of Shipment
• Accountable and reports timely on any damage, theft of procured commodities, material and inventory. 

 

Team Management

• Build the capacity of Procurement and project staff in their understanding of quality Procurement and adherence to procedures under Procurement Manager supervision.
• Ensure that the team are motivated, encouraged to suggest new ideas, and are performing well.
• Procurement Officer performance will be evaluated based on results Represents the Procurement Manager in Erbil.

 

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Blumont values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for the logistics & Procurement team, takes responsibility for their own personal development and encourages them to do the same.
• widely shares personal vision for Blumont, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with the Erbil and Field team, other colleagues, and external partners.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

 

Required Skills & Qualifications:

• Bachelor’s Degree in Administration, Engineering or other related
• At least 03 years of relevant work experience, including experience with a Companies or international NGO managing Logistics & Procurement tasks.
• Experience with Procurement, logistics and subcontracts in an insecure environment; and aware about the USAID policy
• Knowledge of basic operating procedures in high-risk environments;
• Strong communication skills; Advance in English & Arabic required of spoken and written
• Strong analytical capacity

Interested qualified candidates are requested to apply through Blumont website: www.blumont.org before 19th August 2021.