Health & MHPSS Project Manager

[Ramadi,Iraq ]

Context

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilian victims of marginalization and exclusion, or those hit by natural disasters, wars and economic collapses by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects a year in the following sectors of intervention: Food Security, Health, Nutrition, Construction and Rehabilitation of infrastructures, Water, Sanitation, Hygiene and Economic Recovery. PUI is providing assistance to around 5 million people in 20 countries across Africa, Asia, the Middle East, Eastern Europe and France.

Following the insurgency of the Islamic State (IS) in large areas of Iraq and Syria, significant population movements were witnessed from densely populated areas / major cities of Anbar, Ninewa and Salah Ah Din amongst other governorates. These displacements created a significant situation of concern as regards the humanitarian situation of the affected populations. There are now 2.2 million IDPs in Iraq. Response coordination mechanisms relevant to a Level 3 Emergency have been activated, and the revised Strategic Response Plan published.

IDPs in the South are hosted in the camps, which are lacking humanitarian actor’s presence, with vast majority of IDPs leaving in open area, abandoned or religious buildings. In Anbar there are 260,000 displaced people, Baghdad 390,000, Najaf 73,000 according to recent IOM Displacement Tracking Matrix. There is no sufficient humanitarian presence on the ground due to security and NGO registration issues. IDPs and returnees don’t have access to proper shelter, WASH, NFIs, health care, and food rations. The context remains volatile with ongoing clashes with IS on North- West Anbar, and big displacement cause after ISF regained control in summer 2016 of Ramadi and Al-Fallujah cities.

 

 

Job Description

Overall objective

The project manager manages a project through which PUI aims to address the most urgent unmet needs of protracted IDPs unable or prevented from returning to their area of origin. Through Mobile Medical Units (MMUs), PUI will provide quality primary health care services through a tailored approach including health in informal settlements in Baghdad governorate (Latifiyah, Kilo 18) and Anbar governorate (Bzebez, Kilo 7, 9 and 18). MHPSS services will be provided in Baghdad governorate (Latifiyah, Kilo 18) and in Anbar governorate (Bzebez, Kilo 7, Kilo18 informal settlements). PUI will also implement community health activities along with community based MHPSS services (family and community supports and focused non-specialized services) and outreach campaigns. The project include community volunteering component. All activities presented have a strong capacity building component, with a focus on health and MHPSS enabling authorities and PUI staff to improve their capacities to provide comprehensive services.

The proposed action will be implemented in the governorates of Baghdad and Anbar, and will directly respond to the unmet needs of 11 095 conflict-affected persons in areas of high severity of needs in Iraq.

 

The overall objective of the Health and MHPSS Project Manager is to be continuously present in the field to ensure the quality implementation of Health and MHPSS activities in Anbar and Baghdad with a main focus on Mental Health and psychosocial support (perinatal mental health included) and Medical Mobile Units (MMUs) and Health awareness and promotion.

 

The Program Manager will be responsible for the supervision of the health and MHPSS activities ongoing in PHCCs, through MMUs and community out-reach activities.

The Health and MHPSS Project Manager reports to the Deputy Area Coordinator for Programs and is under the technical supervision of the Health and MHPSS technical coordinators.

 

 

Tasks and responsibilities

Programs: He/she ensures the proper implementation, supervision, quality and monitoring of the project in the area of operation

   Human  Resources:  He/she  oversees MHPSS  and Health teams in Anbar and Baghdad governorates

   Logistics  and  Administration:  He/she  provides  logistical  and  administrative  monitoring  of  activities  under  his/her responsibility.

   Representation: At the request of his/her superiors, he/she represents the organization with partners, local authorities and stakeholders

   involved in the implementation of programs his / her area of operation.

   Security:  He /she  contributes  to  efforts  aimed  at  ensuring  compliance  with  safety  rules  at  the  site,  and  transmits  all information relating to safety concerns to his/her immediate supervisor.

   Strategy: He /she contributes to the development of new interventions based on identified needs.

 

Specific objectives and related activities

 

1. ENSURE IMPLEMENTATION AND MONITORING OF PROGRAMS

• He/she ensures good communication between project teams and the beneficiary communities by ensuring that beneficiaries and local populations understand the project objectives and participate actively in their implementation.
• He/she ensures the efficient and effective implementation of the project by planning activities and ensuring that activities timelines are met. In the event of expected serious delays in project implementation, he/she immediately informs his/her supervisor and proposes solutions to remedy the situation.
• He/she ensures the technical design and quality of projects is appropriate, in collaboration with the Health and Mental Health technical coordinators.
• He/she ensures PUI project management and technical tools are properly used and implemented by the field team.
• He/she ensures the projects adhere to SPHERE standards and humanitarian accountability protocols.
• He/she ensures the proper functioning of programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, with the support of CSI MEAL department, he/she tracks the performance indicators defined, reports on  progress  to  his/her  immediate  supervisor,  signals  any  difficulties  encountered  in  project implementation, and proposes improvements or reorganization on a needs basis.
• He/she ensures the proper collection, follow-up and analysis of any necessary data collected in the context of the programs’ implementation with the support of the MEAL manager and in collaboration with any technical coordinator.
• He/she ensures proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.
• He/she transmits the internal and external reports to his/her immediate supervisor and to any technical coordinator while making sure to meet the internal deadlines for endorsement and the external contractual deadlines (donor reports). He/she contributes to the monthly report of the mission and to any technical report to be transmitted to technical Department.

2. ENSURE THE MANAGEMENT OF PROGRAM TEAM

• He/she familiarizes himself/herself with the Internal Rules of Procedure of PUI for the mission and ensures that they are known and respected by the team.
• He/she supervises and manages directly his/her team.
• He/she guides the work of the project teams, tracks the realization of their objectives, and leads the mid-term and final staff evaluations.
• He/she participates in the hiring process of project staff, as well as in any decision related to the HR under his/her direct line management, in coordination with the Deputy Area Co.
• He/she prepares the job profiles of local staff under his/her immediate supervision.
• He/she assumes or delegates responsibility for the integration of new project-level staff, ensuring the project context, relevant tools and PUI policies are well understood.
• He/she ensures compliance with the Internal Rules of Procedure of PUI on the site.
• He/she ensures that each person is subject to a written evaluation at least once per contract period and per year, and at a minimum before leaving office.
• He/she identifies needs and completes training programs for local staff (organizational support, methodology, technical support as the case may be organization of training sessions…)

3. ENSURE LOGISTICAL AND ADMINISTRATIVE SUPPORT FOR PROGRAMS

• He/she ensures the provision of adequate means necessary to implement properly programs in line with available budgets.
• He/she takes into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines. He/she contributes to the analysis of supplier of bids for purchases with highly technical specifications.
• He/she communicates with the Logistic manager on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s.
• He/she participates in logistic meetings, to prepare the procurement plan at the beginning of the projects and on a weekly basis to follow the procurement process. He/she ensures that logistical, administrative and financial procedures linked to project implementation are established and alerts his superiors if gaps are observed in order that corrective action may be taken
• He/she participates in budget follow-up meetings, monitors the efficiency in the implementation of the projects (adequacy between means and resources allocated) and informs his/her superior in case of gap.
• He/she ensures that HR documents (attendance sheet, leave request, etc.) are  communicated  to  the  Administrative Manager on time.
• He/she  ensures  the  administrative  (partnerships,  HR)  aspects  of  project  implementation  are  followed  up  by  the  Deputy Area Coordinator, Area Coordinator, Admin Base or Admin Coordinator where necessary.

4. ENSURE THE REPRESENTATION OF PUI TO RELEVANT EXTERNAL STAKEHOLDERS

• He/she participates in relevant meetings in the area of operation, with local authorities, UN or I/NGO partners
• He/she participates in ad-hoc meetings according to the various humanitarian issues encountered in the field with the various stakeholders.
• He/she strengthens links with other humanitarian actors present in the area for a good coordination.
• In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.

5. ENSURE THE SAFETY OF PROPERTY AND PEOPLE

• He/she ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected.
• He/she manages  the  security  of  the  team  in  day  to  day  operations  to  very  security  sensitive  areas  (red  zone  areas), including using local contacts to get up to date information, planning back up security measures and tracking the team whilst in the field, and informing and submitting security checklist to CSI Security Advisor.
• He/she contributes to data collection on safety issues in his/her field of operations and disseminates them to the Area Coordinator and CSI Security Advisor regularly or on an ad-hoc basis if urgent.
• He/she must ensure that project/s, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Area Coordinator without delay, in case of impending danger to teams or beneficiaries.
• He/she ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: gloves…).

 

6. CONTRIBUTE TO THE DEVELOPMENT OF NEW PROPOSALS

• He/she analyses the  humanitarian,  political,  social  and  security  situation  in  the  area  and  identifies  key  trends  in collaboration with the Deputy Area/Area Coordinator.
• He/she designs, implements and coordinates assessments as decided in collaboration with the Deputy Area Coordinator and with the support of the MEAL Manager.
• In the context of identifying new operations, he/she contributes to the preparation of project proposals for IDPs/Returnees outside camp.
• He/she participates in the strategy development of the mission.

 

 

Team management

 

Direct management: 2 Health Officers (1 in Baghdad and 1 in Ramadi), 1 Health Liaison Officer

Indirect Management: 3 Psychologists, 3 Psychosocial Workers, 9 Health and Hygiene Promoters.

Context

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilian victims of marginalization and exclusion, or those hit by natural disasters, wars and economic collapses by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects a year in the following sectors of intervention: Food Security, Health, Nutrition, Construction and Rehabilitation of infrastructures, Water, Sanitation, Hygiene and Economic Recovery. PUI is providing assistance to around 5 million people in 20 countries across Africa, Asia, the Middle East, Eastern Europe and France.

Following the insurgency of the Islamic State (IS) in large areas of Iraq and Syria, significant population movements were witnessed from densely populated areas / major cities of Anbar, Ninewa and Salah Ah Din amongst other governorates. These displacements created a significant situation of concern as regards the humanitarian situation of the affected populations. There are now 2.2 million IDPs in Iraq. Response coordination mechanisms relevant to a Level 3 Emergency have been activated, and the revised Strategic Response Plan published.

IDPs in the South are hosted in the camps, which are lacking humanitarian actor’s presence, with vast majority of IDPs leaving in open area, abandoned or religious buildings. In Anbar there are 260,000 displaced people, Baghdad 390,000, Najaf 73,000 according to recent IOM Displacement Tracking Matrix. There is no sufficient humanitarian presence on the ground due to security and NGO registration issues. IDPs and returnees don’t have access to proper shelter, WASH, NFIs, health care, and food rations. The context remains volatile with ongoing clashes with IS on North- West Anbar, and big displacement cause after ISF regained control in summer 2016 of Ramadi and Al-Fallujah cities.

 

 

Job Description

Overall objective

The project manager manages a project through which PUI aims to address the most urgent unmet needs of protracted IDPs unable or prevented from returning to their area of origin. Through Mobile Medical Units (MMUs), PUI will provide quality primary health care services through a tailored approach including health in informal settlements in Baghdad governorate (Latifiyah, Kilo 18) and Anbar governorate (Bzebez, Kilo 7, 9 and 18). MHPSS services will be provided in Baghdad governorate (Latifiyah, Kilo 18) and in Anbar governorate (Bzebez, Kilo 7, Kilo18 informal settlements). PUI will also implement community health activities along with community based MHPSS services (family and community supports and focused non-specialized services) and outreach campaigns. The project include community volunteering component. All activities presented have a strong capacity building component, with a focus on health and MHPSS enabling authorities and PUI staff to improve their capacities to provide comprehensive services.

The proposed action will be implemented in the governorates of Baghdad and Anbar, and will directly respond to the unmet needs of 11 095 conflict-affected persons in areas of high severity of needs in Iraq.

 

The overall objective of the Health and MHPSS Project Manager is to be continuously present in the field to ensure the quality implementation of Health and MHPSS activities in Anbar and Baghdad with a main focus on Mental Health and psychosocial support (perinatal mental health included) and Medical Mobile Units (MMUs) and Health awareness and promotion.

 

The Program Manager will be responsible for the supervision of the health and MHPSS activities ongoing in PHCCs, through MMUs and community out-reach activities.

The Health and MHPSS Project Manager reports to the Deputy Area Coordinator for Programs and is under the technical supervision of the Health and MHPSS technical coordinators.

 

 

Tasks and responsibilities

Programs: He/she ensures the proper implementation, supervision, quality and monitoring of the project in the area of operation

   Human  Resources:  He/she  oversees MHPSS  and Health teams in Anbar and Baghdad governorates

   Logistics  and  Administration:  He/she  provides  logistical  and  administrative  monitoring  of  activities  under  his/her responsibility.

   Representation: At the request of his/her superiors, he/she represents the organization with partners, local authorities and stakeholders

   involved in the implementation of programs his / her area of operation.

   Security:  He /she  contributes  to  efforts  aimed  at  ensuring  compliance  with  safety  rules  at  the  site,  and  transmits  all information relating to safety concerns to his/her immediate supervisor.

   Strategy: He /she contributes to the development of new interventions based on identified needs.

 

Specific objectives and related activities

 

1. ENSURE IMPLEMENTATION AND MONITORING OF PROGRAMS

• He/she ensures good communication between project teams and the beneficiary communities by ensuring that beneficiaries and local populations understand the project objectives and participate actively in their implementation.
• He/she ensures the efficient and effective implementation of the project by planning activities and ensuring that activities timelines are met. In the event of expected serious delays in project implementation, he/she immediately informs his/her supervisor and proposes solutions to remedy the situation.
• He/she ensures the technical design and quality of projects is appropriate, in collaboration with the Health and Mental Health technical coordinators.
• He/she ensures PUI project management and technical tools are properly used and implemented by the field team.
• He/she ensures the projects adhere to SPHERE standards and humanitarian accountability protocols.
• He/she ensures the proper functioning of programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, with the support of CSI MEAL department, he/she tracks the performance indicators defined, reports on  progress  to  his/her  immediate  supervisor,  signals  any  difficulties  encountered  in  project implementation, and proposes improvements or reorganization on a needs basis.
• He/she ensures the proper collection, follow-up and analysis of any necessary data collected in the context of the programs’ implementation with the support of the MEAL manager and in collaboration with any technical coordinator.
• He/she ensures proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.
• He/she transmits the internal and external reports to his/her immediate supervisor and to any technical coordinator while making sure to meet the internal deadlines for endorsement and the external contractual deadlines (donor reports). He/she contributes to the monthly report of the mission and to any technical report to be transmitted to technical Department.

2. ENSURE THE MANAGEMENT OF PROGRAM TEAM

• He/she familiarizes himself/herself with the Internal Rules of Procedure of PUI for the mission and ensures that they are known and respected by the team.
• He/she supervises and manages directly his/her team.
• He/she guides the work of the project teams, tracks the realization of their objectives, and leads the mid-term and final staff evaluations.
• He/she participates in the hiring process of project staff, as well as in any decision related to the HR under his/her direct line management, in coordination with the Deputy Area Co.
• He/she prepares the job profiles of local staff under his/her immediate supervision.
• He/she assumes or delegates responsibility for the integration of new project-level staff, ensuring the project context, relevant tools and PUI policies are well understood.
• He/she ensures compliance with the Internal Rules of Procedure of PUI on the site.
• He/she ensures that each person is subject to a written evaluation at least once per contract period and per year, and at a minimum before leaving office.
• He/she identifies needs and completes training programs for local staff (organizational support, methodology, technical support as the case may be organization of training sessions…)

3. ENSURE LOGISTICAL AND ADMINISTRATIVE SUPPORT FOR PROGRAMS

• He/she ensures the provision of adequate means necessary to implement properly programs in line with available budgets.
• He/she takes into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines. He/she contributes to the analysis of supplier of bids for purchases with highly technical specifications.
• He/she communicates with the Logistic manager on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s.
• He/she participates in logistic meetings, to prepare the procurement plan at the beginning of the projects and on a weekly basis to follow the procurement process. He/she ensures that logistical, administrative and financial procedures linked to project implementation are established and alerts his superiors if gaps are observed in order that corrective action may be taken
• He/she participates in budget follow-up meetings, monitors the efficiency in the implementation of the projects (adequacy between means and resources allocated) and informs his/her superior in case of gap.
• He/she ensures that HR documents (attendance sheet, leave request, etc.) are  communicated  to  the  Administrative Manager on time.
• He/she  ensures  the  administrative  (partnerships,  HR)  aspects  of  project  implementation  are  followed  up  by  the  Deputy Area Coordinator, Area Coordinator, Admin Base or Admin Coordinator where necessary.

4. ENSURE THE REPRESENTATION OF PUI TO RELEVANT EXTERNAL STAKEHOLDERS

• He/she participates in relevant meetings in the area of operation, with local authorities, UN or I/NGO partners
• He/she participates in ad-hoc meetings according to the various humanitarian issues encountered in the field with the various stakeholders.
• He/she strengthens links with other humanitarian actors present in the area for a good coordination.
• In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.

5. ENSURE THE SAFETY OF PROPERTY AND PEOPLE

• He/she ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected.
• He/she manages  the  security  of  the  team  in  day  to  day  operations  to  very  security  sensitive  areas  (red  zone  areas), including using local contacts to get up to date information, planning back up security measures and tracking the team whilst in the field, and informing and submitting security checklist to CSI Security Advisor.
• He/she contributes to data collection on safety issues in his/her field of operations and disseminates them to the Area Coordinator and CSI Security Advisor regularly or on an ad-hoc basis if urgent.
• He/she must ensure that project/s, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Area Coordinator without delay, in case of impending danger to teams or beneficiaries.
• He/she ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: gloves…).

 

6. CONTRIBUTE TO THE DEVELOPMENT OF NEW PROPOSALS

• He/she analyses the  humanitarian,  political,  social  and  security  situation  in  the  area  and  identifies  key  trends  in collaboration with the Deputy Area/Area Coordinator.
• He/she designs, implements and coordinates assessments as decided in collaboration with the Deputy Area Coordinator and with the support of the MEAL Manager.
• In the context of identifying new operations, he/she contributes to the preparation of project proposals for IDPs/Returnees outside camp.
• He/she participates in the strategy development of the mission.

 

 

Team management

 

Direct management: 2 Health Officers (1 in Baghdad and 1 in Ramadi), 1 Health Liaison Officer

Indirect Management: 3 Psychologists, 3 Psychosocial Workers, 9 Health and Hygiene Promoters.

Required Profile
Required knowledge and skills
	REQUIRED	DESIRABLE
EDUCATION / TRAINING	BA degree in Public Health / Medicine / Nursing d Project Cycle Management Humanitarian Standards	Medicine / Mental Health / protection background MA degree
PROFESSIONAL EXPERIENCE    Humanitarian      Technical	1 year as a manager of humanitarian projects in the Health/MHPSS sector Successful experience in team management Experience managing projects in IDP camps	Experience in conducting needs assessments Experience in emergency and development programming Experience as a health/MHPSS professional
KNOWLEDGE AND SKILLS	·         Excellent writing skills both in English and Arabic ·         Knowledge of project management ·         Team management ·         Knowledge of medical technical aspects ·         Knowledge of Health system in Iraq ·         Knowledge of Arabic culture	·         Ability to work in unstable circumstances
LANGUAGES    English    Arabic	X X
SOFTWARE    Pack Office    Google Earth	X	X
Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)
·         Leadership skills and an ability to make decisions ·         Ability to show authority, if necessary ·         Analysis (discernment, pragmatism) and synthesis abilities ·         Adaptability ·         Organization, rigor and respect of due dates ·         Great ability to listen and to negotiate ·         Good people skills and good communication skills ·         Ability to remain calm and level-headed ·         General ability to resist stress and in unstable circumstances particularly
Other
Ability to implement various intervention strategies based on difficult security logistics, humanitarian context, and to adapt quickly in response to new constraints (security, logistics) Availability to spend time in the field in Baghdad and Anbar Governorates Female candidates are encouraged to apply to the position

APPLICATION PROCESS

In order to submit an application, all candidates are invited to fill the following google form by clicking on the link below: 

APPLY HERE – HEALTH & MHPSS PM

Premiere Urgence Internationale will proceed to the preselection of candidates on a rolling basis and reserve the right to close the advertisement as soon as a candidate is identified for the position. Therefore, you are kindly invited to submit your application as soon as possible.  

Kindly note that all applications received by email or by paper will not be considered. Only those submitted through the application link will be processed.

Premiere Urgence Internationale thanks you for your interest in the organization.