Secretary D – Newcomer Health Clinic – Primary Health Care

Req ID: 116289

Location: Central Zone, Mumford Professional Centre

Company: NSHA

Department: PHC CZ HPC FP NHC

Type of Employment: Hourly PT (60% FTE) x 1 position(s)

Union Status: Admin Professionals NSGEU

Posting Closing Date: 5-Aug-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

The incumbent provides office, secretarial, and administrative support to the Newcomer Health Clinic patients and team members in the Primary Health Care Department within Nova Scotia Health, Central Zone. The incumbent functions as primary point of contact for the Newcomer Health Clinic, handling patient bookings and recalls, organizing translation services, billings, and other office related duties. The incumbent may also provide additional support to individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio or across the provincial Primary Health Care system.

Qualifications

• Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
• Two years recent related experience required
• Medical terminology required
• Proficiency in Nightingale is an asset (electronic medical record)
• Speed and accuracy in document transcription
• Competency in the management of computer files
• Typing of 60 wpm
• Proficiency in advanced word processing functions
• Proficiency in spreadsheets and databases
• Proficiency physician billings (MSI and / or IFHP) is an asset
• Skilled use of a Dictaphone and email
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational, time management and planning/prioritization skills
• Valid driver’s license and access to a car given travel between sites is required
• Competencies in other languages preferred, French and Arabic an asset

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Hours of Work

Permanent, Part-time (60%) position; 42 hours bi-weekly

Salary Information

$20.3648 – $23.1417 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

This is a Admin Professionals bargaining unit – NSGEU – position. Preference is given to bargaining unit employees for unionized positions.

Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.

Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are: Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.