ACTED (Agency for Technical Cooperation and Development)
Nineveh
Full Time
2021-08-08
2021-08-23
[Mosul,Iraq ]
Department: Multi Sectors/QIPs – ACTED IRAQ
Base of operation: Mosul and Telafar.
The project is to be implemented across Ninewa, focusing on Mosul, Talafer, and Sinjar. the position will require to work under both Mosul and Telafar ACTED office, according to the needs and area of intervention.
Traveling from and to the base of work will be the responsibility of the QIP-DPM.
Travels from the base of work to the site will be under the responsibility of ACTED).
ASSIGNMENT
- The QIP Deputy Project manager is responsible for supervising of quick impact projects on the field according to the methodologies and guidelines provided by ACTED.
- The QIP-DPM is responsible for the coordination with stakeholders and local community during the inception and planning phases (including identification of sites and selection of Cash for Work if required).
- The QIP-DPM should provide all necessary support to the QIPs PM to ensure the success of the project.
- The QIP-DPM is responsible for the technical design of the intervention, including drawing of technical documentation and associated drafting of Bills of Quantity.
- During the implementation the QIP-DPM ensure regular monitoring on site, coordination with contractors through Logistics Department, and oversees the Cash for Work activities (if required)
. He/She is fully responsible of his/her activity in terms of quality, respect of the targets/objectives, respect of the budget, staff management, reporting and deadline. - The QIPs DPM will be the line manager of 2 QIP Officer, 2 QIPS assistant, and 1 CFW Officer. He will be responsible on task delegation, capacity building and daily management Follow up.
Chain of Command
Under the authority of:
- Area Coordinator
- Technical Coordinator
- Project Manager
Line Management:
- QIPs Officer
- QIPs Assistant
CFW Officer
Working Relations
– Internal Relations:
- QIP, Officers and Assistant
- Area Coordinator
- AMEU – Manager, FP Officer
- Area Logistics Manager
- Daily Labour
- Fleet Officer
- FLAT
– External Relations:
- Local Authorities
- Governorate Authorities
Key roles and responsibilities
- Project Planning
- Develop overall project implementation strategy, systems, approaches, tools, and materials
- Organize project kick-off and close-out meetings
- Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
- Project Implementation Follow-up
- Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
- Organize regular project coordination meetings with project team
- Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
- Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
- Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
- Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
- Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
- Administration and Operational Management of Project Implementation
3.1. Finance
- Review the BFU(s) and provide accurate forecasts with BOQs
- Forecast monthly cash requirements of the project and submit to AC
3.2. Logistics
- Contribute to the development of Procurement plans
- Send accurate and precise order forms in a timely manner
- Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
- Confirm quality of material selection when applicable
- Ensure a proper management and use of the project assets and stocks
- Plan team movements based on available fleet and applicable policies
3.3. Administration/HR
- Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
- Ensure that project staff understand and can perform their roles and responsibilities
- Follow-up the work plans and day-to-day activities of the project staff
- Manage the project staff in cooperation with Area Coordinators
- Ensure a positive working environment and good team dynamics
- Undertake regular appraisals of staff and follow career management
- Manage interpersonal conflicts
- Ensure capacity building among staff in relevant sectors
3.4. Transparency
- Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
- Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures
3.5. Security
- Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
- In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports
- Contribute to the updating of the security guidelines in the project area of intervention
- External Relations
- Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
- Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
- Ensure that always contact with beneficiaries is conducted in a sensitive and respectful manner
- Where relevant, liaise with donors and work closely with partners on project updates, site
- Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others
- Quality Control
- Assess the activities undertaken and ensure efficient use of resources
- Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
- Ensure lessons learned are documented, shared and reflected in project planning and decision making
- Advise on, and assist with, project reviews conducted by AMEU
- Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
- Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1
- Reporting
- Provide regular and timely updates on progress and challenges to supervisors and other team members
- Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
- Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided
Description
Department: Multi Sectors/QIPs – ACTED IRAQ
Base of operation: Mosul and Telafar.
The project is to be implemented across Ninewa, focusing on Mosul, Talafer, and Sinjar. the position will require to work under both Mosul and Telafar ACTED office, according to the needs and area of intervention.
Traveling from and to the base of work will be the responsibility of the QIP-DPM.
Travels from the base of work to the site will be under the responsibility of ACTED).
ASSIGNMENT
- The QIP Deputy Project manager is responsible for supervising of quick impact projects on the field according to the methodologies and guidelines provided by ACTED.
- The QIP-DPM is responsible for the coordination with stakeholders and local community during the inception and planning phases (including identification of sites and selection of Cash for Work if required).
- The QIP-DPM should provide all necessary support to the QIPs PM to ensure the success of the project.
- The QIP-DPM is responsible for the technical design of the intervention, including drawing of technical documentation and associated drafting of Bills of Quantity.
- During the implementation the QIP-DPM ensure regular monitoring on site, coordination with contractors through Logistics Department, and oversees the Cash for Work activities (if required)
. He/She is fully responsible of his/her activity in terms of quality, respect of the targets/objectives, respect of the budget, staff management, reporting and deadline. - The QIPs DPM will be the line manager of 2 QIP Officer, 2 QIPS assistant, and 1 CFW Officer. He will be responsible on task delegation, capacity building and daily management Follow up.
Chain of Command
Under the authority of:
- Area Coordinator
- Technical Coordinator
- Project Manager
Line Management:
- QIPs Officer
- QIPs Assistant
CFW Officer
Working Relations
– Internal Relations:
- QIP, Officers and Assistant
- Area Coordinator
- AMEU – Manager, FP Officer
- Area Logistics Manager
- Daily Labour
- Fleet Officer
- FLAT
– External Relations:
- Local Authorities
- Governorate Authorities
Key roles and responsibilities
- Project Planning
- Develop overall project implementation strategy, systems, approaches, tools, and materials
- Organize project kick-off and close-out meetings
- Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives
- Project Implementation Follow-up
- Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
- Organize regular project coordination meetings with project team
- Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
- Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
- Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
- Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
- Regular update the work plan, output tracker, PMF and other documents relevant for effective project management
- Administration and Operational Management of Project Implementation
3.1. Finance
- Review the BFU(s) and provide accurate forecasts with BOQs
- Forecast monthly cash requirements of the project and submit to AC
3.2. Logistics
- Contribute to the development of Procurement plans
- Send accurate and precise order forms in a timely manner
- Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
- Confirm quality of material selection when applicable
- Ensure a proper management and use of the project assets and stocks
- Plan team movements based on available fleet and applicable policies
3.3. Administration/HR
- Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
- Ensure that project staff understand and can perform their roles and responsibilities
- Follow-up the work plans and day-to-day activities of the project staff
- Manage the project staff in cooperation with Area Coordinators
- Ensure a positive working environment and good team dynamics
- Undertake regular appraisals of staff and follow career management
- Manage interpersonal conflicts
- Ensure capacity building among staff in relevant sectors
3.4. Transparency
- Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
- Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures
3.5. Security
- Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
- In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports
- Contribute to the updating of the security guidelines in the project area of intervention
- External Relations
- Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
- Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
- Ensure that always contact with beneficiaries is conducted in a sensitive and respectful manner
- Where relevant, liaise with donors and work closely with partners on project updates, site
- Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others
- Quality Control
- Assess the activities undertaken and ensure efficient use of resources
- Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
- Ensure lessons learned are documented, shared and reflected in project planning and decision making
- Advise on, and assist with, project reviews conducted by AMEU
- Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
- Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1
- Reporting
- Provide regular and timely updates on progress and challenges to supervisors and other team members
- Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
- Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided
Qualifications & Preferred Skills
- Degree in civil engineering, or related courses
- At least 2 years of experience in project implementation and construction, preferably in a humanitarian context
- Strong experience in tendering process, construction supervision and contractors’ management
- Experience in capacity building and training with local and regional authorities
- Experience in QIPs baseline/endline assessment and quick technical assessment
- Auto CAD proficiency required,
- Willingness to travel to different districts and governorates within IRAQ, an asset
- Professionalism and Personal Qualities
- A willingness to learn quickly, ask questions, and improve on his/her skills
- Excellent communication, diplomatic and motivational skills with program staff, beneficiaries and other stakeholders in the area
- S/he is committed to honesty and clarity in all data collection, and expects the same from cash for work staff
- Strong attention to detail, and ability to prioritize and problem solve in a fast moving, multi-site environment
- Demonstrate flexibility to work on unusual hours and cope with the pressure from emergency activities
- Strong English and Arabic language skills are required,
Turkmen and Kurdish languages are an asset
How To Apply
Interested candidates can apply via the following link:
https://docs.google.com/forms/d/1sag_CL-56JRFVcS9HYnCwo3JKWZpRm1QkCzDJzVW49w/edit?usp=sharing
Only shortlisted candidates will be contacted.
Only CVs in PDF format will be accepted.
Incomplete applications will not be considered.
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