Receptionist II/ Administrative Assistant

EDC’s office in Washington, D.C. has an opening for a Receptionist/Administrative Assistant, reporting to the Office Manager. This job is not a remote position. Employee must report to the office Monday through Friday 8:30am-5:00pm. The office is located in Georgetown, Washington, D.C.
ESSENTIAL FUNCTIONS – The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.
Under close or direct supervision, the Receptionist II/Administrative Assistant will:

• Receive and route telephone calls from domestic and international callers
• Welcome and direct visitors and vendors courteously and professionally
• Sign for and route courier packages to staff
• Process incoming mail to employee mailboxes
• Collect and submit weekly invoices to headquarters in Massachusetts; ensure invoices received adhere to compliance and protocols on signatures and deadlines.
• Tidy reception area and workroom areas
• maintain, clean and refill coffee machine daily

• Assist with health and safety cleaning and protocols in the office
• Provide logistical assistance during meetings and conferences taking place in the office
• Assist with administrative tasks consistent with skills including:
• keep track of petty cash forms through Excel
• document preparation, photocopying, and electronic data handling
• assist employees with travel arrangements
• process documents through EDC’s business units (HR, Facilities, Operations, etc.)
• file administrative documents
• translate documents in English, French, Spanish or Arabic (consistent with language level)

• Assist Office Manager with tasks including:
• order and stock kitchen and workroom supplies
• coordinate monthly celebrations for the office
• communicate facility requests and submit work orders

• Serve as fire one of 4 fire wardens during fire drills and emergency situations
• Water plants
• Distribute parking passes, postage stamps, and phone lists as needed
• Learn to apply organizational terms, procedures, systems, and policies
• Effectively interact with diverse staff
• Engage teamwork; accepts feedback
• Adapt readily
• Seek help and support as needed

Qualifications

This position requires educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; and strong interpersonal & organizational skills. Specific requirements:

• High school diploma or equivalent.
• At least 2 years customer service/front-desk experience.
• Be punctual and dependable.
• Excellent communication skills.
• Cheerful and pleasant manner at all times.
• Great interpersonal skills.
• Good computer skills.
• Good organizational skills.
• Ability to prioritize work.
• Excellent English required. Foreign language ability in Spanish, French or Arabic is preferred.

Additional Information

EDC is an Affirmative Action/Equal Opportunity Employer committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, individuals with disabilities and veterans are encouraged to apply.

Job Type: Full-time