Grants Officer

Job Purpose

To be the focal point of contact with donors. The responsibility for the financial and compliance side of the programs from the budgeting phase, track & monitor the project implementation (payments and documentation), till reporting and close the program financially.

Key Responsibilities

• Participate in the preparation of the grant budget / spending & procurement plans.
• To be the budget holder of the grant; ensuring the procurement and recruitments are in line with the budget and in accordance with donor regulations.
• Oversee and monitor the transactions and the expenditures related to the program / grant. And,
• Ensure all transactions are in compliance with ACU policies and donor regulations and in line with grant budget.
• Lead the preparation of the grant financial reports (TJ, Ledgers, BvA, … Etc.) as required by the grant agreement and by Finance Manager.
• Conduct regular meetings with donor; discuss any over / under budget lines, over / under spend lines, and suggest any needed modifications or reallocation between the budgets lines.
• Ensure the availability and accessibility of the back-up documentations in both hard & soft copies.
• Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
• Work with finance team in reconciliation of grants payments, records, and grant bank / cash balance.
• Work closely with the auditors to ensure the smooth of audit process by providing any required documentations, justifications, and information and to clear any comments.
• Work with programs team, finance team, and grants team to develop, write, and submit proposals and budgets.
• Work closely with Turkish Legal Accountant for all work related to the ACU’ legal documentation and accounts.

Note: the above mentioned key responsibilities/accountabilities are illustrative ones. Another future responsibilities/accountability may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience/Languages)

A. Essential:

• Bachelor degree in Economics (Finance, Accounting, Business Administration) or any related field.
• A minimum of 3 years work experience, 1 year at least of professional experience in grants / programs management (Assistant / Officer).
• English Language intermediate Level.
• Turkish Language Advance Level.
• Arabic Language Native.

B. Desirable:

• Master degree in Economics(Finance, Accounting, Business Administration) or any related field.
• A minimum of 5 years work experience, 2 year at least of professional experience in grants / programs management (Assistant / Officer).

Core & Technical Competencies

A. Core Competencies:

• Communication
• Teamwork
• Planning and Organizing
• Accountability
• Creativity
• Client Orientation
• Commitment to Continuous Learning
• Technological Awareness
• Managerial and supervisory skills.

B. Technical Competencies:

• Good command of Microsoft office package especially (PowerPoint, excel, word)
• Financial accounting skills including basic book-keeping
• Analytical thinking about financial processes
• Reporting skills
• Process analysis and project management skills.
• Presentation skill.

C. Supervisor/Managerial Competencies:

• Leader Ship
• Vision
• Empowering others
• Building Trust
• Managing Performance
• Judgment/ Decision Making