Travel & Logistics Coordinator

Location
Arlington – Arlington, VA 22209 US (Primary)

Job Type
Full-Time

Category
Travel and Logistics

Career Level
Experienced (Non-Manager)

Travel Required
0 – 25%

# of Hires Needed
1

Position Contingent on Funding
No

Level of Clearance Required
N/A

Job Description
The Travel and Logistics Coordinator is a member of the Travel Logistics Division.

This person is responsible for implementing travel and logistics related activities, with a particular focus on the design and coordination of online/hybrid events, workshops, trainings; ensuring compliance with regulations and internal processes; identifying cost saving strategies; and assisting in the evaluation and improvement of existing standard operating procedures.
The ideal candidate is a highly motivated individual who has attention to detail and can work both independently and as a part of the team.

• Designs and coordinates online/hybrid events, workshops and training.
• Implements travel arrangements (including but not limited to airfare, lodging, meals and incidentals, ground transportation and visas) and logistics (including but not limited to venue, catering, interpretation) of CRDF Global funded projects.
• Interacts with clients (internal and external) to ensure full customer satisfaction.
• Manages project level budgets and ensures arrangements are within budget.
• Initiates, approves, and executes payments.
• Maintains and reconciles company issued credit cards
• Ensures compliance with US government regulations, funder requirements, internal policies and procedures and follows best practices.
• Communicates with funder(s), travelers, grantees, and contractors.
• Addresses routine financial and administrative issues that occur during a project.
• Maintains and updates electronic records and databases.
• Supports business development and proposal efforts.

QUALIFICATIONS

• Minimum of two years of relevant work experience in project support, administrative and travel and event logistics management.
• Minimum of one-year work experience in an international organization.
• High School (minimum) Bachelor’s Degree (preferred)
• Project management skills
• Strong customer service expertise and focus.
• Understanding of US federal travel regulations (Fly America/Open Skies)
• Experience creating and managing budgets
• Demonstrated ability to build and maintain effective working relationships across functions, organizations, and suppliers
• Experience working in a fast-paced environment with competing priorities.
• Experience with Concur Travel & Expense
• Working knowledge of GDS (Sabre and/or Amadeus) a plus
• Foreign language proficiency – Spanish, Arabic, Portuguese or French preferred
• Proficiency with Microsoft Office (Word, Excel, Project)
• Strong attention to detail and organizational skills.
• Solid critical thinking, writing and editing skills.
• Good negotiation skills.
• Excellent and effective written and oral communication skills and the ability to interact with a wide range of individuals from varied backgrounds at all levels within the organization.
• Strong time management skills and ability to deliver services on time, on budget and in accordance with funder expectations.
• Willingness to travel domestically and internationally.
• Authorized to work in the United States

Job Type: Full-time