The Manager is a member of the Award Management team responsible for managing a portfolio of medium risk awards, ensuring donor compliance and successful implementation for an assigned portfolio of medium risk awards from opportunity to closeout. You will be accountable for meeting award management targets and metrics for the assigned portfolio, and will ensure timely implementation, and effective flow of information and resources to Save the Children International via our Award Management and Financial systems. You will coordinate with relevant stakeholders, particularly technical, financial, procurement and fundraising staff, as well as country office colleagues, and will actively support new business development efforts for the department, inclusive of cost proposals for medium risk donors, liaising with relevant stakeholders. You will actively troubleshoot and problem-solve to ensure the overall health of the assigned award portfolio, exercising independent judgment and discretion on certain matters and escalating risks to their supervisor as needed.
What You’ll Be Doing (Essential Duties)
Award Management (50%)
Manage a portfolio of medium to high-risk awards from start up to closeout in accordance with agency and donor guidelines.
Serve as point of contact on assigned awards with donors, Country Offices (CO) and SCUS stakeholders.
Monitor award implementation, reporting and procurements to ensure compliance with award requirements, completion and the application of best practices. As needed, escalate issues in a timely fashion.
Track and monitor level of effort budget vs actuals for award portfolio.
Ensure all donor communications, requests, and amendments are communicated, addressed and filed in a readily auditable manner.
Work closely with the Country Office and headquarters staff to ensure smooth project start-up.
Manage award closeout process to ensure all financial and contractual obligations have been met.
Monitor risk on programs by liaising with Senior Manager(s), technical experts, Country Office and Program Teams, escalating as necessary.
Support New Business Development (15%)
Support the department’s new business priorities and pipeline.
Contribute to the development of concept notes and proposal sections, including narratives and cost proposals and supporting documentation in collaboration with Save the Children International, internal colleagues and partners.
Liaise with Country Office to support the review of concept notes and proposal pieces.
Manage the internal approval process of new business development-related workflows for medium risk proposals.
Budget and Financial Management (25%)
Track and monitor award budget vs actual expenditures to ensure expense charges are allowable, allocable, reasonable, and within spending limits.
Manage/track detailed annual workplans and budgets, escalating any issues related to budget and financial management, including underspend or overspends, as well as high budget variance.
Manage annual budget planning process for the award portfolio coordinating efforts between program, country and technical staff.
Monitor timesheet coordination, payments, travel expense reports and monthly transaction reviews for the assigned award portfolio.
Review and prepare, as applicable, interim and final donor reports for financial information.
Manage reporting process with program staff for donor reporting. Ensure documents are compliant with donor requirements and submitted on time.
Knowledge Management (10%)
Manage, together with program staff, knowledge management systems to ensure award files are kept current and in a consistent manner, for smooth backstopping and/or handover situations.
Participate in developing best practices, sharing resources, and ongoing trainings in conjunction with program/technical staff.
Required Qualifications
Minimum of a High School diploma or equivalent, plus at least 3 years of relevant experience
Demonstrated success working across the full cycle of project/award management and implementation; experience implementing USG cooperative agreements and contracts strongly preferred
Demonstrated ability to communicate and collaborate successfully with individuals and across teams at all levels
Proven ability to multi-task and successfully work within deadlines, often with competing priorities
Professional proficiency in spoken and written English
Excellent analytical, organization, communication and skills
Proven experience working with general ledger and financial systems
Demonstrated ability to work and communicate with financial and non-financial stakeholders and to help understanding of financial and award processes and procedures
Professional proficiency in MS Office suite
Demonstrated commitment to fostering and maintaining an environment of diversity, inclusion, and belonging.
Preferred Qualifications
Experience implementing USG cooperative agreements and contracts strongly preferred
Experience with web based financial and award management systems
Knowledge of USG rules and regulations
Experience in project management
Experience working in INGO environment with USG funded projects
Field-level experience in development or humanitarian contexts
Experience coordinating processes with large stakeholder groups
Intermediate Excel skills
Professional proficiency in Spanish, French or Arabic
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.
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