Finance and Admin Officer Iraq Basra

Position:                                                Finance/Admin Officer

Reports to:                                            Finance Coordinator

Supervision of:                                     NA

Duty station:                                         Basra

 

The purpose of the Finance/Admin Officer is to implement delegated area of responsibility. the main responsibility of the Finance/Admin Officer is to lead Cash and Bank management of the area office, including the cash forecasting, as well as develop, implement and maintain effective office administrative systems and procedures whilst ensuring that controls are monitored and reinforced.

1.       Role and responsibilities:

Generic responsibilities

• Support and Implement NRC’s systems and procedures at the area level
• Support the adherence to NRC policies, handbooks, guidelines, and donor requirements
• Ensure proper filing of all support documents
• Support line supervisors in procedures and require support team training
• Support the supervisor for the Management of Area offices financial team
• Support the management to Implement the anti-corruption policy.

Specific responsibilities

Finance

• Lead Cash and Bank management of the area office, including the cash forecasting.
• Management of the bank account of the Area office. And making the forecast for the projected data.
• Make sure that financial internal controls are in place while the banking and cash system is working.
• Post the entries on daily basis to Agresso. Make sure that Data has proper correct codes and as per the project documents.
• Prepare the regular Agresso Bank reconciliations for all the balance sheet items.
• Ensure proper close of the projects and year-end closure.
• Enter the Agresso rebooking, and keeping a proper record of it.

 

• Preparation of the financial reports.
• Train the staff on the Agresso and other financial tools.
• Verify the purchase requests and payment requests
• Download the BvA monthly basis and share it with the relevant staff
• Prepare the Project BVAs and do any rebooking, with the supporting documents
• Support drafting of new budgets. Check the Agresso for any reclassification.

Admin

• Develop, Implement and maintain effective office administrative systems and procedures whilst ensuring that controls are monitored and reinforced.
• Responsible for applications and renewals of licenses with the relevant government authorities.
• Process leases for the office and guest houses and follows up on renewal and termination of the leases.
• Ensure office supplies and stationery are bought and keep a record for their inventory.
• Ensure all payments of utility bills for office and guest houses; water, electricity, and security are processed on time.

2.       Our Ideal Candidate

• University degree in Accounting or equivalent fields
• Knowledge & experience of working in Agresso accounting system
• 3 years’ work experience from working as a Finance Officer in a humanitarian/recovery context will be preferred.
• Previous experience from working in complex and volatile contexts
• Fluency of English and Arabic is required

 

3.     Additional Information:

• Contract period: 25 months
• Salary/benefits: According to NRC’s salary scale and terms and conditions
• Duty station: Basra,
• Female candidates are strongly encouraged to apply.
• For more information, please find attached the Job Description

 

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment.