Supply Chain Assistant

Employment Band: H

Management or Non-Management: Non-Management

Direct reports: None

Technical reports: None

Location: Tikrit Office (with travel to program locations in Salah dean government)

Authorization level: According to the IDRA

To support with logistics and purchasing for the Tikrit office and program sites throughout Salah Al Dian in close coordination with Supply chain officers and Support services Manager, other departments (finance, etc.)  to ensure compliance with DRC logistics & procurement guidelines.

• Responsible for the procurement cycle including receiving & verifying Purchase Requests from program teams, identification of potential suppliers, receiving quotations from suppliers through a Single Quote or Request for Quotations (RFQ) process, completing RFQ reports, organizing signing of Purchase Orders (contracts) with suppliers, and working with finance team to ensure timely payment to suppliers
• Ensure all processes are completed in accordance with the DRC Procurement Manual, SOPs, and donor guidelines
• Filing, scanning, and sharing all required documents & procurement/supplier files
• Maintaining an up-to-date procurement tracker in coordination with other supply chain team
• Maintaining an up-to-date inventory list & proper storage of DRC assets in the storage room or other storage sites
• Conduct all duties in accordance with the DRC Code of Conduct and ensure all DRC Suppliers conform with the DRC Code of Ethics
• Follows up in a timely manner with Suppliers for all urgent requirements
• Provides timely Procurement Reports on Procurement activity to line manager and related programs
• Responsible for logistical support to Tikrit office, sub-offices at program locations, and to program teams including maintenance & repair, generator functionality & fueling, etc.
• Back-up to the Supply Chain Assistant in fleet management for all Tikrit vehicles
• Assisting Admin with duties related to logistics or admin
• Any other duties as may be assigned by the line manager
• This job description is not a definitive task list but has been done to clarify the responsibilities of the employee

• Minimum 1 years of experience working with NGO’s or humanitarian organizations, as Supply chain assistant / Procurement assistant
• 2 or more years of experience in logistics/procurement is preferred
• Experience with standard procurement procedures and documentation is required
• Must be organized, able to multi-task, flexible, and able to work as a team
• Honesty & integrity are a must
• Strong computer skills including advanced Excel skills

• University degree an advantage. Degree related to logistics/procurement preferred.

Find the definition of DRC’s Core competencies here

• Arabic required. English strongly preferred.

• Base Manager & Support Team Leader
• Finance & Program Teams

• South Central logistics departments
• Suppliers

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¨Advanced: I can work independently at full professional level.

¨Expert: I am the go-to person when others need help.