HR Officer

[Kirkuk,Iraq ]

Job description:

 

Under the supervision of Base Manager/Field Coordinator, HR officer is responsible to organize HR activities for the base of Kirkuk and provide support to the projects being implemented.

S/he supports and implements the HR procedures respecting Tdh mandate, internal staff regulations and international standards.

 

• Prepare salary for KIRKUK staff & pay slips for national staff
• Take lead on recruitments for the base.
• Timesheet/Leave management of national staff
• Ensure that archiving of HR files in KIRKUK are done based on the archiving guidelines
• Lead on HR administrative tasks including supervising of cleaner/ cook
• Be the focal point for the base Health Insurance
• On-boarding of new staff
• Off-boarding of staff leaving

Main responsibilities:

 

1. Payroll Management & HR Database

• Payroll preparation and dissemination to Base Manager/ Field Coordinator
• Ensure correct personal information has been put in place to avoid issues related to social security and income taxes for the national staff.
• Preparation and dissemination of payslips and timesheets for KIRKUK staff
• Timely update of all HR information in the database to ensure correct information, such as contract amendments etc.

 

2. Recruitment

• Take lead on recruitment activities and update Base Manager on weekly basis.
• Arrange the shortlisted candidates with the recruiter and manage interviews and written test.
• Complete the recruitment exercise timely and perform the reference checks
• Update Base Manager on recruitment on weekly basis and help her in updating recruitment database.
• New staff briefing on HR policies, national staff handbook, safeguarding policy

 

3. HR Admin Management

• Ensure attendance sheets and time allocations are signed by all staff and archived properly.
• Ensure effective annual leave management for the national staff
• Ensure end of contract notices and calcualtions are done.
• Ensure that contract amendments are done
• Ensure personnel files are up to date

 

4. HR Archiving

• Supervise the admin/compliance assistant in her daily, weekly and monthly archiving tasks as per Tdh guidelines
• Overall responsible for the quality, accuracy and timely completion of the HR archive
• Provide information to Field Coordinator or to Erbil team during audits if/when necessary

 

5. Health Insurance

• Share the medical claims of staff in (Kirkuk) with Erbil HR Officer and follow up on staff cash reimbursements
• Request Health Insurance ID cards for new joiners and follow up of their delivery

Job description:

 

Under the supervision of Base Manager/Field Coordinator, HR officer is responsible to organize HR activities for the base of Kirkuk and provide support to the projects being implemented.

S/he supports and implements the HR procedures respecting Tdh mandate, internal staff regulations and international standards.

 

• Prepare salary for KIRKUK staff & pay slips for national staff
• Take lead on recruitments for the base.
• Timesheet/Leave management of national staff
• Ensure that archiving of HR files in KIRKUK are done based on the archiving guidelines
• Lead on HR administrative tasks including supervising of cleaner/ cook
• Be the focal point for the base Health Insurance
• On-boarding of new staff
• Off-boarding of staff leaving

Main responsibilities:

 

1. Payroll Management & HR Database

• Payroll preparation and dissemination to Base Manager/ Field Coordinator
• Ensure correct personal information has been put in place to avoid issues related to social security and income taxes for the national staff.
• Preparation and dissemination of payslips and timesheets for KIRKUK staff
• Timely update of all HR information in the database to ensure correct information, such as contract amendments etc.

 

2. Recruitment

• Take lead on recruitment activities and update Base Manager on weekly basis.
• Arrange the shortlisted candidates with the recruiter and manage interviews and written test.
• Complete the recruitment exercise timely and perform the reference checks
• Update Base Manager on recruitment on weekly basis and help her in updating recruitment database.
• New staff briefing on HR policies, national staff handbook, safeguarding policy

 

3. HR Admin Management

• Ensure attendance sheets and time allocations are signed by all staff and archived properly.
• Ensure effective annual leave management for the national staff
• Ensure end of contract notices and calcualtions are done.
• Ensure that contract amendments are done
• Ensure personnel files are up to date

 

4. HR Archiving

• Supervise the admin/compliance assistant in her daily, weekly and monthly archiving tasks as per Tdh guidelines
• Overall responsible for the quality, accuracy and timely completion of the HR archive
• Provide information to Field Coordinator or to Erbil team during audits if/when necessary

 

5. Health Insurance

• Share the medical claims of staff in (Kirkuk) with Erbil HR Officer and follow up on staff cash reimbursements
• Request Health Insurance ID cards for new joiners and follow up of their delivery

Required Competencies: Accepts new responsibilities as and when those are assigned by the line manager/s.

In particular:

The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and – during office hours – non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his/her voice when required. S/he is willing to improve own capacities and is open for all topics Tdh is working on to actively contribute to a comprehensive program implementation.

S/he uses Tdh equipment, vehicles and premises, internet and electricity economically and responsibly. S/he positively represents Tdh to beneficiaries, stake holders and the general public.

 

As well as the following professional competencies:

• Previous experience with Tdh Switzerland is highly preferable
• Candidates from the same local governorate are highly preferable.

• Minimum of 2 Years of professional experience in a similar position
• Bachelor’s degree in management, business administration and/or Human Resources.
• Fluency in Arabic and local language is essential. Fluency in English is mandatory.
• Able to work in unstable, uncertain or potentially dangerous environments, independently and in a team.
• Excellent interpersonal communication skills.
• Strong cross-cultural communication and resilience skills.
• Strong sense of confidentiality and adoptability for a healthy work environment
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Computer knowledge of MS Office Word and Excel is mandatory

Application Process and Deadline:

Application should contain the following two attachments:

CV

Cover letter

Application should be submitted to ” [email protected] ” with writing the exact subject (HR Officer- Kirkuk), Otherwise CV’s not be accepted.

Link to CV’s will be disregarded.

Only short-listed candidates will be contacted.