Mission Accountant

[Erbil,Iraq ]

Action Against Hunger is a global humanitarian organisation committed to ending world hunger and recognized as a leader in the fight against malnutrition. Founded in 1979, Action Against Hunger delivers programmes, in over 40 countries while committed to respect humanitarian principles as a non-governmental, non-political, non-religious and, non-profit organisation. Our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflict. Action Against Hunger intervenes in four main areas: Nutrition, Mental Health & Care Practices; Water, Sanitation & Hygiene; Food Security and Livelihoods; Advocacy and Raising Awareness.

 Action Against Hunger is looking for a Mission Accountant based in its country office in Erbil.

 Work place: Erbil with frequent visits to ACF areas of interventions (Dohuk, Mosul, Sinjar and Basra)

Type of contract: Initially 12 months Fixed-Term contract with the possibility of extension.

 Working Hours: Full Time Contract of minimum 40 hours per week up to a maximum of 48 hours per week

 

 

Purpose of the position: Manage the mission’s accountancy and ensure the needed financial documentation (hard copies) is properly archived and complete in anticipation of audits.

 

Specific Objectives:

Objective/Assignment 1 : Check and correct the monthly accountancy from the bases and the capital

The Mission Accountant is responsible for the corrections of all mission cash and bank books.

• Control that balances of the mission cash and bank books are consistent with cash counts, bank statement and reconciliation;
• Ensure all transactions are entered and supported with appropriate documentation (eligibility of invoices and conformity of procedures);
• Check and explain the level of open advances at end of month;
• Correct possible misallocations and reallocate when necessary according to allocation tables, budget availability/ eligibility and accounting biannual closure;
• SAGA base management (once implemented on the base): integrate the base book on a weekly bases, liaise with Mission Accountant to maintain updated parameters in SAGA, do the monthly Saga Base closure;
• Send all documentation to the Capital on a monthly base

 

Objective/Assignment 2 : Consolidate on a monthly basis the mission’s accountancy

The Mission Accountant is responsible for the accounting reporting to HQ and the full management of the accounting software SAGA.

• Ensure that information in SAGA is exhaustive (updating when needed general parameters, SAGA version, Donor contracts and other information required to process the monthly closure);
• Import all mission books into SAGA software;
• Check the periodic payments due as of contracts (car, rentals, insurance…) and ensure corresponding charges are properly distributed on a monthly bases;
• Update the mission depreciation cards and book corresponding entries in SAGA;
• Ensure that expenses in-between missions are properly booked and liaise with other missions to send / receive original documentation;
• Follow up and document all advances and/ or Invoices not yet received – book corresponding entries;
• Integrate the Paris files and Saga HR (GTAAB), calculate the average rate and enter expatriate staff presence in Saga;
• Prepare and upload in saga the book of reallocations and corrections (OD);
• Report timely to management on the accounting closure and liaise with Finance HoD for final inputs and verifications before monthly closure;
• Edit the monthly bundle; liaise with HQ for mailing required documents and answer timely to monthly feedback

 

Objective/Assignment 3 :

Support the bases on accounting procedures, ways of working and tools

The Mission Accountant is responsible for the diffusion of accounting procedures within the mission.

• Inform regularly the bases on the accounting cycle (closure, mailing of books and documents), provide in advance schedules, ensure that deadlines are respected and request explanations on possible delays;
• Send monthly feedback to the bases on the quality of their accountancy and ways of improvement to meet ACF financial and administrative standards;
• Train the field finance teams on procedures and tools;
• Supervise and assist the proper implementation / use of SAGA base;
• Ensure that bases have updated Saga and parameters sending regular updates

 

Objective/Assignment 4 : Control the financial documentation and ensure the proper archiving of hard copies

• Supervise archiving: ensure it is up-to-date and that documents are properly stored;
• Ensure that the required information and documents are collected, exhaustive and properly archived;
• Follow-up on missing documents and ensure regular reminders.

 

Action Against Hunger is a global humanitarian organisation committed to ending world hunger and recognized as a leader in the fight against malnutrition. Founded in 1979, Action Against Hunger delivers programmes, in over 40 countries while committed to respect humanitarian principles as a non-governmental, non-political, non-religious and, non-profit organisation. Our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflict. Action Against Hunger intervenes in four main areas: Nutrition, Mental Health & Care Practices; Water, Sanitation & Hygiene; Food Security and Livelihoods; Advocacy and Raising Awareness.

 Action Against Hunger is looking for a Mission Accountant based in its country office in Erbil.

 Work place: Erbil with frequent visits to ACF areas of interventions (Dohuk, Mosul, Sinjar and Basra)

Type of contract: Initially 12 months Fixed-Term contract with the possibility of extension.

 Working Hours: Full Time Contract of minimum 40 hours per week up to a maximum of 48 hours per week

 

 

Purpose of the position: Manage the mission’s accountancy and ensure the needed financial documentation (hard copies) is properly archived and complete in anticipation of audits.

 

Specific Objectives:

Objective/Assignment 1 : Check and correct the monthly accountancy from the bases and the capital

The Mission Accountant is responsible for the corrections of all mission cash and bank books.

• Control that balances of the mission cash and bank books are consistent with cash counts, bank statement and reconciliation;
• Ensure all transactions are entered and supported with appropriate documentation (eligibility of invoices and conformity of procedures);
• Check and explain the level of open advances at end of month;
• Correct possible misallocations and reallocate when necessary according to allocation tables, budget availability/ eligibility and accounting biannual closure;
• SAGA base management (once implemented on the base): integrate the base book on a weekly bases, liaise with Mission Accountant to maintain updated parameters in SAGA, do the monthly Saga Base closure;
• Send all documentation to the Capital on a monthly base

 

Objective/Assignment 2 : Consolidate on a monthly basis the mission’s accountancy

The Mission Accountant is responsible for the accounting reporting to HQ and the full management of the accounting software SAGA.

• Ensure that information in SAGA is exhaustive (updating when needed general parameters, SAGA version, Donor contracts and other information required to process the monthly closure);
• Import all mission books into SAGA software;
• Check the periodic payments due as of contracts (car, rentals, insurance…) and ensure corresponding charges are properly distributed on a monthly bases;
• Update the mission depreciation cards and book corresponding entries in SAGA;
• Ensure that expenses in-between missions are properly booked and liaise with other missions to send / receive original documentation;
• Follow up and document all advances and/ or Invoices not yet received – book corresponding entries;
• Integrate the Paris files and Saga HR (GTAAB), calculate the average rate and enter expatriate staff presence in Saga;
• Prepare and upload in saga the book of reallocations and corrections (OD);
• Report timely to management on the accounting closure and liaise with Finance HoD for final inputs and verifications before monthly closure;
• Edit the monthly bundle; liaise with HQ for mailing required documents and answer timely to monthly feedback

 

Objective/Assignment 3 :

Support the bases on accounting procedures, ways of working and tools

The Mission Accountant is responsible for the diffusion of accounting procedures within the mission.

• Inform regularly the bases on the accounting cycle (closure, mailing of books and documents), provide in advance schedules, ensure that deadlines are respected and request explanations on possible delays;
• Send monthly feedback to the bases on the quality of their accountancy and ways of improvement to meet ACF financial and administrative standards;
• Train the field finance teams on procedures and tools;
• Supervise and assist the proper implementation / use of SAGA base;
• Ensure that bases have updated Saga and parameters sending regular updates

 

Objective/Assignment 4 : Control the financial documentation and ensure the proper archiving of hard copies

• Supervise archiving: ensure it is up-to-date and that documents are properly stored;
• Ensure that the required information and documents are collected, exhaustive and properly archived;
• Follow-up on missing documents and ensure regular reminders.

 

Recruitment Criteria:

Qualification/Degree:	An advanced University Degree – Bachelor’s Degree or Master’s Degree preferred required in Accountancy. Certified accountant preferred.
Professional Experience	4 years minimum of Professional experience in Finance/Accounting
Technical Skills	Required Skills: Good knowledge of accounting and of Kurdistan and Iraq Accountancy Regulations and Processes – Know how to manage accounting books  – Know how to use budgetary tools  – knowledge of financial management frameworks  – Good understanding and/or knowledge of audit preparation – Basics in Project Management (planning, budget, steering, capitalization) Desired Skills: Basic Knowledge of the rules of INGO funding bodies in  respect to finance: Basic Knowledge of the accounting software Saga – Basic knowledge of the financial structure of an NGO mission – Oversaw finance of a consortium
General Skills	Very Good Organization Skills  –  Attention to Detail – Very Good Reporting skills – Analytical and Summarizing skills – High sense of Confidentiality – Proactive – Autonomy  but Good Team Spirit and Teaching Abilities
Language Skills	Very Good spoken and written English: mandatory Very Good Spoken and written Kurdish: recommended Spoken and written Arabic : mandatory
IT Skills	Proficient with MS Office (Excel, Word, outlook) especially Excel

 

 

HOW TO APPLY:      

Closing Date: Sunday, 26^th of September 2021

 Qualified candidates must submit a Cover Letter and a Resume (CV) including 2 professional references and a copy of any relevant Certification/Degree and a copy of National ID and/or Residency Card to [email protected].

 

Please indicate the job reference number: COO/FIN/07/092021, in the e-mail subject line.

Action Against Hunger encourages female candidates to apply.

Due to the volume of applications we receive, we will only contact short-listed candidates for further screening.

Please note that the final candidates will be subjected to security screening and positive references.

 

For more information please visit our website: http://www.actioncontrelafaim.org/en