Project Assistant/Data

[Baghdad,Iraq ]

Project Assistant/Data SCOPE OF WORK

 

Project Assistant Will Provide office services by implementing administrative systems, procedures, and policies, and performing data administration duties as described below. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently

 

• Performs general clerical duties to include but not limited to: photocopying, scanning and filing.
• Creates and modifies various documents using Microsoft Office.
• Maintains Outlook calendar(s) in current and accurate status.
• Coordinates meetings and conference calls as needed or anticipated.
• Assisting the project staff in conducting surveys and collecting required data on project.
• Overseeing management and supporting the operational staff
• Prepares meeting materials and assists with the development of PowerPoint presentations.
• Giving administrative support to Heads of Departments
• Attending meeting with other agencies and local authorities when needed.
• Records minutes at various meetings and archives them accordingly.
• Check source documents for accuracy before entry in the Project Database
• Verify data and correct data where necessary following recommended data correction guidelines
• Obtain further information for incomplete documents and engage relevant officers
• Enter data from source documents into the Database
• Check and verify the completed work in the system for accuracy
• Maintain logbooks or records of activities and tasks conducted
• Respond to requests for information and access relevant files as need be
• Performs all other related duties as assigned.

 

 

 

 

 

Project Assistant/Data SCOPE OF WORK

 

Project Assistant Will Provide office services by implementing administrative systems, procedures, and policies, and performing data administration duties as described below. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently

 

• Performs general clerical duties to include but not limited to: photocopying, scanning and filing.
• Creates and modifies various documents using Microsoft Office.
• Maintains Outlook calendar(s) in current and accurate status.
• Coordinates meetings and conference calls as needed or anticipated.
• Assisting the project staff in conducting surveys and collecting required data on project.
• Overseeing management and supporting the operational staff
• Prepares meeting materials and assists with the development of PowerPoint presentations.
• Giving administrative support to Heads of Departments
• Attending meeting with other agencies and local authorities when needed.
• Records minutes at various meetings and archives them accordingly.
• Check source documents for accuracy before entry in the Project Database
• Verify data and correct data where necessary following recommended data correction guidelines
• Obtain further information for incomplete documents and engage relevant officers
• Enter data from source documents into the Database
• Check and verify the completed work in the system for accuracy
• Maintain logbooks or records of activities and tasks conducted
• Respond to requests for information and access relevant files as need be
• Performs all other related duties as assigned.

 

 

 

 

 

• bachelor degree
• Proven ability to operate in a team environment liaising with a diverse team
• Strong attention to detail and excellent organizational skills required.
• Ability to manage a varied workload and prioritize tasks, work under pressure and meet deadlines
• Experience of using own initiative and problem-solving attitude
• 3+ years of administrative support experience with increasing responsibility required
• Microsoft Word: Mail merge and know how to embed documents
• Microsoft Excel: (transferring Word documents to Excel and editing spreadsheets)

 

interested candidates should forward the (  c. v )  to the following Email  address [email protected] deadline date   29   Sep     2021