Logistics Coordinator Iraq Ramadi

Qualifications

Position:                                            Logistics Coordinator Area Office

Reports to:                                       Support Manager

Supervision of:                                Logistics and Procurement Officers

Duty station:                                    Anbar

Travel:                                               25% (field offices)

 

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships.

 

1. Role and responsibilities

The Logistics Coordinator is responsible for the coordination of logistical matters for the Baghdad area office.

 

Responsibilities

These responsibilities shall be the same for all positions with the same title. The Country Offices shall adapt them to the existing organizational chart and the size and complexity of the operations. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

 

1. Implement NRC’s logistical systems and procedures at area level
2. Ensure adherence to Logistics Handbook, other NRC policies and donor requirements
3. Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
4. Ensure safe and efficient transport of staff and materials/goods
5. Supervision, training and development of logistical team
6. Prepare and submit periodic reports and plans as required
7. Ensure proper filing of all logistics documents in all offices
8. Train and support project staff in procurement matters

 

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Ensure that logistics operations are in line with NRC’s logistics policies and procedures and donor requirements.
• Identification of logistics needs and establishment of logistics structures, functions and systems in new field locations if/when required.
• Identification and obtaining of all resources (including personnel) required to ensure smooth functioning of field logistics operations.
• Identification of suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of program implementation in accordance with NRC logistics guidelines.

• Establishment of accountable and functional in-bound and out-bound logistics and warehousing systems and procedures.
• Ensure vehicle utilization, maintenance, fuel consumption and monitoring and controls systems both at the area and field offices are in place.
• Assess capacity building needs among logistics staff in collaboration with the support and discuss actions for implementation.
• Ensure that inventory reports are prepared as required internally by NRC and/or by donors (monthly, quarterly, and yearly).

 

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

 

• Handling insecure environments
• Managing resources to optimize results
• Managing performance and development
• Initiating action and change
• Ramadi residence will be preferred

 

1. Behavioral competencies

These are personal qualities that influence how successful people are in their job. behavioral competencies, the following are essential for this position:

• Team player and ability to take lead
• Problem solving and solution oriented
• Adaptable and coping with change
• Managing resources and achieving results

 

2. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

 

Professional competencies for this position:

• Bachelor degree or equivalent qualification in Logistics
• Experience from working as a Logistics Coordinator in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Able to work under pressure
• Documented results related to the position’s responsibilities
• Effectiveness of logistics systems towards program support in terms of quality, valuable and timely deliveries of goods and services.
• Accuracy/correctness, timeliness and quality of information, reports and other documents.
• Ability to make quick and smart judgments in applying alternative solutions when caught up in emergency and changed scenarios.
• Knowledge about own leadership skills/profile
• Fluency in English, Arabic written and verbal

 

1. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management System. The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment.