Admin Officer

Admin Officer position based in Duhok; contract type regular part-time. Administrative officers provide support to SHO managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. These professionals may also be referred to as administrative coordinators or administrative specialists.

Role and responsibilities:

1.   

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

11

%

2.   

Provide logistics guidance and advice on matters of import and freight-forwarding processes, particularly in the areas of the SHO, taxation, and legality.

11

%

3.   

Ensure that SHO logistic policies, systems, and guidelines are implemented, used, and adhered to.

11

%

4.

Maintain the storage rooms in the SHO office and ensure that all items are properly stored as per the required standards.

11

%

5.

To keep records and maintenance of commonly used items such as printers, scanners, mobile phones, and other similar items.

11

%

6.

Creating, updating, and maintaining records and databases.

11

%

7.

Scheduling an Org calendar and updating as needed.

11

%

8.

Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).

11

%

9.

Organizing special functions and social events

11

%

Minimum Bachelor degree 

1 Year Experience in Management, Administration, or relative field.

Fluency in spoken and written Kurdish, Arabic and English.

Excellent IT skills; Microsoft Word, Excel, etc

Experience with supply chain management – predominantly procurement, transport and distribution, stock control, warehouse management.

 Ability to manage high/low workload depending on emergencies.