HR Intern

[Erbil,Iraq ]

Assignment:

The HR & Administration Intern works under the direct supervision of the Country HR /Admin Manager and is responsible for all administrative matters for the Erbil (Capital) office and subbases according to ACTED guidelines. In addition, the Intern HR & administration assistant is also responsible for providing assistance to HR & Admin Officers in his/her duties.

Responsibilities

Administration:

• Assist Admin Officer in order to make sure that all Admin FLAT procedures are implemented and followed regularly.
• Follow up the premises contract with HR Officer and contact the owners for payment after consulting the finance department for availability of funds.
• Ensure ACTED Iraq rules, regulations and procedures are in place at Erbil Office.

Human Resources: 

• Assist Admin Officer in management of staff in Area Office & sub offices.
• Control & checking of national staff attendance sheet on daily basis.
• Assist Admin Officer to prepare employment contracts for new staff and contract extension/amendment in case of renewal.
• Follow up of ACTED standard HR /Admin system and procedures.
• Follow up of staff Appraisal forms and assist the HR Officer in categorizing and filing it accordingly as per ACTED HR Manual.

Titanic Follow up:

• Collecting of necessary papers (attendance sheet, leave forms, etc.) from the capital office and give to Admin Officer for preparing Titanic (Staff Report).
• Contact the staff that have made mistakes on their attendance sheets for correction.
• Upload and save all the above documents to the network server on monthly basis for FLAT to review in order to be able to approve the monthly HR Titanic at country level.
• Assist Admin Officer in order to make sure the HR FLAT procedures are implemented and following regularly.

Filing:

• Set up the Filing system in ACTED country in respect to ACTED standard filling
• Ensure that all staff have personal folders complete and containing (contract, CV, Staff History, Job Application form, Leave forms, certificates, diploma and other required documents). 

OTHERS:

Any other tasks assigned by the Country HR/Admin Manager, Sr.HR/Admin Office, and HR officers. The Intern is responsible on all above tasks in front of Country HR / Admin Manager and Admin/HR Officers.

Assignment:

The HR & Administration Intern works under the direct supervision of the Country HR /Admin Manager and is responsible for all administrative matters for the Erbil (Capital) office and subbases according to ACTED guidelines. In addition, the Intern HR & administration assistant is also responsible for providing assistance to HR & Admin Officers in his/her duties.

Responsibilities

Administration:

• Assist Admin Officer in order to make sure that all Admin FLAT procedures are implemented and followed regularly.
• Follow up the premises contract with HR Officer and contact the owners for payment after consulting the finance department for availability of funds.
• Ensure ACTED Iraq rules, regulations and procedures are in place at Erbil Office.

Human Resources: 

• Assist Admin Officer in management of staff in Area Office & sub offices.
• Control & checking of national staff attendance sheet on daily basis.
• Assist Admin Officer to prepare employment contracts for new staff and contract extension/amendment in case of renewal.
• Follow up of ACTED standard HR /Admin system and procedures.
• Follow up of staff Appraisal forms and assist the HR Officer in categorizing and filing it accordingly as per ACTED HR Manual.

Titanic Follow up:

• Collecting of necessary papers (attendance sheet, leave forms, etc.) from the capital office and give to Admin Officer for preparing Titanic (Staff Report).
• Contact the staff that have made mistakes on their attendance sheets for correction.
• Upload and save all the above documents to the network server on monthly basis for FLAT to review in order to be able to approve the monthly HR Titanic at country level.
• Assist Admin Officer in order to make sure the HR FLAT procedures are implemented and following regularly.

Filing:

• Set up the Filing system in ACTED country in respect to ACTED standard filling
• Ensure that all staff have personal folders complete and containing (contract, CV, Staff History, Job Application form, Leave forms, certificates, diploma and other required documents). 

OTHERS:

Any other tasks assigned by the Country HR/Admin Manager, Sr.HR/Admin Office, and HR officers. The Intern is responsible on all above tasks in front of Country HR / Admin Manager and Admin/HR Officers.

• The applicant must be a fresh university graduate and/or unemployed university graduate.
• Kurdish and English are required, Arabic is advantage.
• Strong organizational and communication skills.
• Willingness to learn and build his/her capacity.
• Good computer and reporting skills;
• Flexibility and adaptability to ever-changing needs and responsibilities

Interested candidates can apply via the following link:

https://docs.google.com/forms/d/e/1FAIpQLSdLy33gUJiWJLyrp2bLuKDnBLICbyzD4nzklS5Rx2UWwzyjNg/viewform 

Only fresh graduates of 2020/2021 can apply

Only shortlisted candidates will be contacted.

Only CVs in PDF format will be accepted.

Incomplete applications will not be considered.