Central Office
220 days. Hours: 9am-4:30pm
Purpose Statement
The job of senior clerk typist at Central Office was established for the purpose/s of greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and providing support for central administration staff.
Job Responsibilities
Essential Functions
Welcome visitors in a warm and friendly manner, and answer any questions visitors have in a calm, courteous and professional manner
Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages in a friendly manner
Coordinates distribution of items within the site (e.g. special delivery and overnight mail/packages, messages, application packets, Home School applications, etc.) for the purpose of ensuring receipt to addressee and/or providing material/s.
Uses customer service skills for the purpose of responding to inquiries, and/or directing individuals to appropriate location in accordance with established building security procedures.
Maintains information for Central Office administrators to insure inquiries are given to the appropriate administrator. Maintains reception area materials (e.g. registration packets and materials, event calendars, etc.) for the purpose of providing resource information to visitors.
Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, scanning, data entry, filing, etc.) for the purpose of providing support for central administration staff.
Processes phone calls and makes appointments as needed. Conveys information regarding district information, policy and guidelines.
Processes student work permits.
Collect student and staff data; Support of administration with scheduling, coordinating meetings, and preparing reports; Ability to work with staff, students, parents and community members.
Be open and willing to be a part of team approach
Maintain reception area and all common areas
Keep detailed and accurate records of visitor requests and of calls received (time, date, subject, next steps, etc.)
Receive deliveries; sort and distribute incoming mail
Take inventory of supplies and restock as needed
Maintain the general office filing system
Complete additional assigned tasks as requested
Support the department director as needed
Qualifications
2-3 years of relevant experience in an office environment
Proficient in Microsoft Office and Google
Use of Aspen platform a plus
Able to type 35 wpm minimum
Strong verbal and written communication skills
Demonstrated ability to read, write, and speak English
Comfortable multitasking and prioritizing tasks without guidance
Excellent interpersonal skills
Punctual with strong attendance history
Multi lingual preferred (Spanish or Arabic a plus)
Organized and detail oriented
Ability to maintain confidentiality
Description
Collect student and staff data; Support of administration with scheduling, coordinating meetings, and preparing reports; Ability to work with staff, students, parents and community members.
Applications will be considered when submitted via our online application system with TALENTED. Qualified candidates should apply online at www.attleboroschools.com. Follow the Link to Central Office Human Resources, Employment Opportunities, and the job link to TalentEd Hire Pro to apply for this job.
INTERNAL – Click the Internal link in the upper right section of the page or log in as Internal.
E.O.E.
Apply Now
To help us with our recruitment effort, please indicate your email/cover letter where (vacanciesinsyria.com) you saw this job posting.