Admin Assistant – Baghdad / IRAQ

[Baghdad,Iraq ]

KEY AREAS OF ACCOUNTABILITY:

The main responsibilities for this position are below: 

• Leasing with local authorities and follow up on regular basis especially with Social Security Department, Taxes Directorate and DNGO.
• Keep the records for outgoing and incoming communications.
• Booking and update flight schedules of staff between Baghdad and other airports and vice-versa.
• When the necessary booking hotel accommodation for national and international staff.
• When necessary, assist the logistics team in booking conference rooms. for workshops and other activities of program.
• Manages and operates the central switchboard and visitors’ attendance.
• Organizes and prepares all travel arrangements: security clearances, hotel, and airplane ticket bookings and other mission need for staff.
• Receives and dispatches all office communication, distributes incoming information.
• Filing and archiving for administration purposes.
• Drafts and processes standard and administrative correspondence; photocopies, scans and collates documents as requested.
• Translates and interprets, as appropriate.
• Assists in the preparation of meetings. Manages the meeting/conference room bookings and keep the meeting records and take the minutes.
• Updates the office staff contact list on a regular basis and circulates it amongst all staff in coordination with the HR team.
• When applicable maintains an overview of expatriate staff’s visa and residence permit situation and makes necessarily follow up.
• Assists in managing administration and finance operational tasks, as appropriate
• Manage of cleaners and watchment.
• Managing the Blumont reception.
• Manage facilities in the Blumont office.

Behaviors (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Blumont values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for the Operation team takes responsibility for their own personal development and encourages them to do the same
• widely shares the personal vision for Blumont, engages and motivates others
• future-orientated thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with the Erbil and Field team, other colleagues, and external partners.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

Required Skills & Qualifications:

• Bachelor’s Degree in law, Administration or other related field.
• At least 01-03 years of relevant work experience, including experience with a Companies or international NGO managing an office or program.
• Experience with operations, Liaison, and Admin in an insecure environment.
• Knowledge of basic operating procedures in high-risk environments.
• Strong communication skills, advance in English and Arabic required of spoken and written
• Strong analytical capacity

Interested qualified candidates are requested to apply through Blumont website: www.blumont.org before 24th October 2021.