Roving Finance Officer

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Shaping a stronger Oxfam for people living in poverty.

About Oxfam

 Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

To support conflicted-affected populations access appropriate and equitable assistance that meets humanitarian needs and reduces underlying drivers of conflict at all levels.

Job Purpose

To work closely with the Finance Coordinator on day-to-day operational aspects of Finance function of Oxfam Baghdad  Office and to check the financial payments and  to update the  books of accounts and to ensure they are up to date, and to check and maintain financial documentation / records, both in electronic and paper format, in a secure and orderly manner. 

Core Details
Location:	Iraq Baghdad  with travelling to other filed offices
Salary:	As Per Oxfam Salary Scale
Internal Grade:	D2
Division	Division Name	Job Family:	Finance
Contract type:	FIXED TERM
Hours of work:	. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:	Program Manager
Staff reporting to this post:	Finance Assistants and the archiving Assistant .
Annual budget
Key relationships/interactions:	The employee needs to work closely with the Finance Coordinator  and also keep coordination with the other colleague  (Finance Assistants )
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
References:	Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).			Please specify the level of DBS check. If not, please type N/A.

 

Key Responsibilities

 

• Verifying all programme related payment request, ensuring that all supporting document are attached as per Oxfam policy, authorized by the budget holder, ensure no double payment is made.
• Good managements of budget code, and help the programme staff to code correctly.
• Ensure that all floats and salary advance issued is cleared according to Oxfam financial policies, cleared in time.
• Lead staff monthly salary payment preparation.
• Lead  month end closing and reporting process.
• Being responsible of cash flow, ensure sufficient cash is available to support the Mosul response programme.
• Ensure the Oxfam finance system is well function (daily payment tracking, safe keeping money).
• Ensure that all financial transactions is updated and filed properly on daily basis and easily accessible.
• Undertake and monitor all payments, including field volunteers, casual labours and ensure smooth, timely issuing for payments, making vouchers and stamp document once it being Paid or Received, conduct payment to field location when needed.
• Ensures adherence to donor’s and Oxfam financial requirements, internal controls and systems and procedures are in place to accommodate the needs of the programme.
• Overall responsibility for the implementation of financial systems and control for the project. This include training and briefings for all staff on procedures and ensuring that financial systems are adhered to by all staff to comply with Oxfam and Donor Finance Procedures.
• Assist in prepares monthly budget monitoring and accurate donor reports in accordance with the specified format within the agreement timeframe in coordination with programme.
• Consolidates monthly top-up requests for the Mosul Response.
• Assists the Finance Manager in the efficient conduct of project/donor audit and internal audit exercise where needed.
• Assists Finance Manager in organising financial orientation and capacity building exercises for respective Oxfam teams as applicable to ensure that the financial standards are always maintained.
• Assists in conducting partners’ appraisal and review of finance report from partners to ensure compliance with Oxfam and donor’s standards and guidelines.
• Provides capacity building support to partners in the area of financial management and controls, assisting in regular visit and monitoring to local partner.
• Recommends the accuracy of financial information as well as for communicating and/or clarifying financial issues with partners, as needed.
• Ensure and maintain coordination with country finance team to ensure smooth running of the programme.
• Perform other tasks reasonably requested to support the programme implementation

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Shaping a stronger Oxfam for people living in poverty.

About Oxfam

 Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

To support conflicted-affected populations access appropriate and equitable assistance that meets humanitarian needs and reduces underlying drivers of conflict at all levels.

Job Purpose

To work closely with the Finance Coordinator on day-to-day operational aspects of Finance function of Oxfam Baghdad  Office and to check the financial payments and  to update the  books of accounts and to ensure they are up to date, and to check and maintain financial documentation / records, both in electronic and paper format, in a secure and orderly manner. 

Core Details
Location:	Iraq Baghdad  with travelling to other filed offices
Salary:	As Per Oxfam Salary Scale
Internal Grade:	D2
Division	Division Name	Job Family:	Finance
Contract type:	FIXED TERM
Hours of work:	. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:	Program Manager
Staff reporting to this post:	Finance Assistants and the archiving Assistant .
Annual budget
Key relationships/interactions:	The employee needs to work closely with the Finance Coordinator  and also keep coordination with the other colleague  (Finance Assistants )
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
References:	Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).			Please specify the level of DBS check. If not, please type N/A.

 

Key Responsibilities

 

• Verifying all programme related payment request, ensuring that all supporting document are attached as per Oxfam policy, authorized by the budget holder, ensure no double payment is made.
• Good managements of budget code, and help the programme staff to code correctly.
• Ensure that all floats and salary advance issued is cleared according to Oxfam financial policies, cleared in time.
• Lead staff monthly salary payment preparation.
• Lead  month end closing and reporting process.
• Being responsible of cash flow, ensure sufficient cash is available to support the Mosul response programme.
• Ensure the Oxfam finance system is well function (daily payment tracking, safe keeping money).
• Ensure that all financial transactions is updated and filed properly on daily basis and easily accessible.
• Undertake and monitor all payments, including field volunteers, casual labours and ensure smooth, timely issuing for payments, making vouchers and stamp document once it being Paid or Received, conduct payment to field location when needed.
• Ensures adherence to donor’s and Oxfam financial requirements, internal controls and systems and procedures are in place to accommodate the needs of the programme.
• Overall responsibility for the implementation of financial systems and control for the project. This include training and briefings for all staff on procedures and ensuring that financial systems are adhered to by all staff to comply with Oxfam and Donor Finance Procedures.
• Assist in prepares monthly budget monitoring and accurate donor reports in accordance with the specified format within the agreement timeframe in coordination with programme.
• Consolidates monthly top-up requests for the Mosul Response.
• Assists the Finance Manager in the efficient conduct of project/donor audit and internal audit exercise where needed.
• Assists Finance Manager in organising financial orientation and capacity building exercises for respective Oxfam teams as applicable to ensure that the financial standards are always maintained.
• Assists in conducting partners’ appraisal and review of finance report from partners to ensure compliance with Oxfam and donor’s standards and guidelines.
• Provides capacity building support to partners in the area of financial management and controls, assisting in regular visit and monitoring to local partner.
• Recommends the accuracy of financial information as well as for communicating and/or clarifying financial issues with partners, as needed.
• Ensure and maintain coordination with country finance team to ensure smooth running of the programme.
• Perform other tasks reasonably requested to support the programme implementation

Technical SKILLS AND COMPETENCE: University degree in a finance related subject or professional accountancy qualifications or equivalent experience. A minimum of 3 years accounting experience in providing a whole range of accounting services ideally in the NGO or public sector. Ability and experience of using financial software package and use of other IT software in particular Microsoft applications. Ability to approach, train and coach others. Ability to deal with people at all levels and a high diverse environment. Able to manage time effectively and deliver results in the most effective and efficient way. Interest in the work of Oxfam and the programme Willingness and able to travel to conflict affected area where the Mosul Response programme is operating. Ability to prioritise own workload, to work independently where necessary. High level of numeracy, accuracy and analytical skills and attention to details skill. Ability to work under pressure. Ability to work effectively with others across teams, with competing demands and driven to achieve results within deadlines. Excellent written and verbal communication skills: proven ability to present information and concepts clearly. Good interpersonal skills experience of working in a multi cultural, multi location environment. Capacity building experience Fluency in written and spoken English and Kurdish or Arabic. Commitment to the values of Oxfam and its policy on equal opportunities, gender and diversity.

OXFAM is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

HOW TO APPLY:

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

For more details about this Vacancy, please visit the job advert using the below link:

Application only should be WORD-PDF format. 

Only short-listed candidates will be contacted.