Human Resources Associate, Transition Administration (multiple positions) at UNDP.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP adopted International Public Sector Accounting Standards (IPSAS) and established a Global Shared Service Unit (GSSU) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), procurement, advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. Human Resources services within the GSSU was set up earlier in 2003 in Copenhagen and it provides customized service packages to more than 40,000 UN personnel from agencies, funds and programmes across the UN System. GSSU-HR in Copenhagen has established a legacy as a major Human Resources administration center within the United Nations and is recognized as a centre of excellence. The Global Shared Service Unit (GSSU) is part of the Bureau for Management Services (BMS).

• Contributes to enhancement of current policies, procedures and proposals to provide an array of career Transition services and programmes to support organizational objectives and staff needs for effective career assistance.
• Supports the mitigation of institutional liability on UNDP’s behalf by ensuring that transition administration support is consistent with OHR’s career transition policies and legal jurisprudence.
• Communicates with affected staff and managers on policy interpretation in specific cases, in line with UNDP’s career transition practices.
• Researches and provides information on the current transition policies and regulations.
• Makes inputs in Standard Operating Procedures development and revision in line with applicable policies.

• Ensures compliance of career transition strategies with UNDP rules and regulations, policies and guidelines.
• Implements the corporate career transition policies and procedures.
• Administers interagency moves, e.g., incoming and outgoing transfers, secondments and loans in line with applicable policies and procedures.
• Maintains contact information of UN Agencies and counterparts.
• Coordinates the staff separation process with the BES.
• Manages contracts for colleagues in transition.
• Provides advice on offboarding arrangements and policies.
• Drafts and issues official correspondence related to staff transitions.
• Presents thoroughly researched information, gathers and compiles HR data as required.
• Ensures research, analysis and consultation of cases for the informed decision-making.
• Provides administrative support to the Unit.
• Performs other HR-related services as required.

• Provides consultations to staff on the career transition, e.g. the process, options, forms, benefits and entitlements, shares available vacancies and responds to staff member’s queries.
• Provides clear information, with sensitivity, to facilitate a respectful and helpful resolution of staff transition cases.
• Maintains professional discretion and maintains confidentiality, as appropriate.

• Maintains data and proper filing on all transition cases and ensures completion of staffing records in Atlas and in OHR case management system(s).
• Maintains relevant databases and lists up to date.
• Performs monitoring and tracking of all transactions related to interagency moves, staff transitions and offboarding.
• Closely monitors each interagency movement expiration and timely follows up with relevant parties.
• Prepares reports for OHR management on to interagency moves, staff transitions and offboarding.

• Promotes self-service tools for staff in transition status.
• Co-develops knowledge products & user self-service resources.
• Ensures regular monitoring of regional HR networks to highlight issues of common concerns.
• Keeps track of practices and precedents for future reference.
• Consolidates practical experience with policies and procedures for their further improvement.

• Ability to make new and useful ideas work.

• Ability to persuade others to follow

• Ability to improve performance and satisfaction.

• Ability to listen, adapt, persuade and transform.

• Ability to get things done while exercising good judgement

• Fundamental knowledge of processes, methods and procedures

• Ability to plan, organize, motivate, and control resources, procedures and protocols to achieve specific goals

• Ability to focus on results for the client

• Data gathering and implementation of management systems

• Collecting information, identifying best practice

• Ability to efficiently handle and share information and knowledge

• Ability to work effectively with diverse groups of professionals towards common goals

• Ability to evaluate data, derive relevant findings and present them in a meaningful manner

• Secondary School degree with at least seven (7) years of relevant work experience, or Bachelor’s degree in HR, Business or Public Administration with relevant work experience of four (4) years will be given due consideration science.
• Specialized certification in HR would be an advantage.

• Minimum 4-7 years of HR experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management systems.
• Knowledge of Enterprise Resources Planning systems (ERP), preferably PeopleSoft/Oracle desirable.
• Experience in the international development field and in liaising with partners in international organizations is desirable.

• Fluency in English;
• Working proficiency in French or Spanish.

• Commitment to the United Nations system’s mission, vision and values; cultural sensitivity and adaptability.
• Experience working in the UN system is an asset.

HOW TO APPLY

• To apply please follow this link https://vacanciesinturkey.com/jobs

Important applicant information

All posts in the GS categories are subject to local recruitment.

Only Turkish citizens or other legally authorized to work in the country are eligible to apply.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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