Logistics and Procurement Officer Iraq (Open to Iraqi Nationals Only)

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

 

1. Role and responsibilities

The purpose of the officer position is to provide support for the implementation of logistics/procurement functions in Erbil country Office and support the other are offices of NRC Iraq.

 

Generic responsibilities:

1. Organize all logistics process and ensure adherence with NRC policies, tools, handbooks, guidelines and donor regulations.
2. Prepare and develop status reports as required by management in weekly, bi-weekly and monthly basis
3. Establish and maintain good contacts with suppliers, government offices, and other NGOs with regards to logistical matters.

4. Establish proper filing system of all logistics and procurement documents.
5. Promote and share ideas for improvement of the Logistics function
6. Ensure proper Procurement, Warehouse, asset, fleet management at the office
7. Conduct frequent follow up, supervision and spot checks regarding procurement, warehouse, fleet and inventory operations of area offices
8. Provide support to field offices in terms of gap filling and technical advice in procurement, warehouse, fleet and asset managements and conduct frequent field visits.
9. Implement internal controls and procedures for ensuring strict compliance with the NRC Mission’s Logistics Handbook and its standard operating procedures.
10. Propose capacity building plan for the logistics team.

 

 

Specific responsibilities

Procurement:

1. Manage all procurement activities at the office that includes all procurement requested from the field offices.
2. Manage open tenders and ensure it is complaint with NRC and donors regulations.
3. Manage all framework agreement.
4. Ensure daily update for the procurement tracking sheet.

 

 

Asset Management

• Ensure that procedures outlined in the NRC Asset Management Manual are implemented in Erbil Country office.
• Ensure proper recording and updating of asset register and ensure the appropriate coding and tags are placed on each item.
• Schedule and conduct physical count of assets on NRC Erbil office.
• Provide a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the location and status of assets that have moved between offices;
• Advise colleagues on guidelines of NRC asset and equipment using guidelines.

Warehouse Management

• Ensure proper implementation of the warehouse management in accordance with warehouse management policies and procedures of NRC
• Ensure proper documentation are kept in dealing with daily warehouse operations i.e. GRNs, Stock Release Forms, Waybills, etc.
• Ensure timely dispatch of materials to the area offices in coordination with the Procurement unit;
• Conduct spot checks
• Schedule and coordinate midyear and annual inventory for the area office
• Report warehouse movement on a monthly basis.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

 

1. Role and responsibilities

The purpose of the officer position is to provide support for the implementation of logistics/procurement functions in Erbil country Office and support the other are offices of NRC Iraq.

 

Generic responsibilities:

1. Organize all logistics process and ensure adherence with NRC policies, tools, handbooks, guidelines and donor regulations.
2. Prepare and develop status reports as required by management in weekly, bi-weekly and monthly basis
3. Establish and maintain good contacts with suppliers, government offices, and other NGOs with regards to logistical matters.

4. Establish proper filing system of all logistics and procurement documents.
5. Promote and share ideas for improvement of the Logistics function
6. Ensure proper Procurement, Warehouse, asset, fleet management at the office
7. Conduct frequent follow up, supervision and spot checks regarding procurement, warehouse, fleet and inventory operations of area offices
8. Provide support to field offices in terms of gap filling and technical advice in procurement, warehouse, fleet and asset managements and conduct frequent field visits.
9. Implement internal controls and procedures for ensuring strict compliance with the NRC Mission’s Logistics Handbook and its standard operating procedures.
10. Propose capacity building plan for the logistics team.

 

 

Specific responsibilities

Procurement:

1. Manage all procurement activities at the office that includes all procurement requested from the field offices.
2. Manage open tenders and ensure it is complaint with NRC and donors regulations.
3. Manage all framework agreement.
4. Ensure daily update for the procurement tracking sheet.

 

 

Asset Management

• Ensure that procedures outlined in the NRC Asset Management Manual are implemented in Erbil Country office.
• Ensure proper recording and updating of asset register and ensure the appropriate coding and tags are placed on each item.
• Schedule and conduct physical count of assets on NRC Erbil office.
• Provide a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the location and status of assets that have moved between offices;
• Advise colleagues on guidelines of NRC asset and equipment using guidelines.

Warehouse Management

• Ensure proper implementation of the warehouse management in accordance with warehouse management policies and procedures of NRC
• Ensure proper documentation are kept in dealing with daily warehouse operations i.e. GRNs, Stock Release Forms, Waybills, etc.
• Ensure timely dispatch of materials to the area offices in coordination with the Procurement unit;
• Conduct spot checks
• Schedule and coordinate midyear and annual inventory for the area office
• Report warehouse movement on a monthly basis.

1. Professional competencies:

These are skills, knowledge and experience that are important for effective performance.

 

Generic professional competencies:

• BA Degree in Supply Chain management, Logistics or equivalent
• Minimum of 2 years’ experience from working as a Logistician in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, Kurdish and Arabic Language

 

Context/ Specific skills, knowledge and experience:

 

• Willing to travel to remote areas and to field offices, ability to work flexibly including weekends and willingness to travel and work in rural locations and live in basic conditions.

 

2. Behavioral competencies:

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Interested Candidates can apply through:

Logistics and Procurement Officer Iraq (Open to Iraqi Nationals Only) – NRC and NORCAP Careers Careers (oraclecloud.com)