Background:
The Syria Recovery Trust Fund (SRTF) was established for the financing of reconstruction activities to rebuild the country and alleviate the suffering of the Syrian people as a result of the on-going conflict. The SRTF was created to provide the international community with a vehicle to offer financial support to the National Coalition for responding to the needs of the Syrian people.
The Management Unit (MU) was established to manage the Fund and its allocations to projects addressing reconstruction, recovery, and stabilization to alleviate the suffering of the Syrian people.
Governing bodies of SRTF are:
• The Steering Board (SB), with frequent meetings two times a year.
• The Management Committee (MC), meeting every three months.
• The Director General of SRTF (DG).
General:
Under the direct supervision of the Chief of Operations (COO), the Program Section Head (PSH) is responsible for providing operational and administrative leadership across the technical program of the Management Unit (MU) of the Syria Recovery Trust Fund (SRTF), including inter alia the Recovery Program, the Procurement and Monitoring and Evaluation (M&E) sections, stakeholder networking and organizational management of the day-to-day operations.
1. Key Responsibilities
Key responsibilities of the Recovery Program Section Head include but are not limited to the following:
1.1 Program Management:
- Provide direction in the organizational structure of the “recovery” program for achieving a results-based operation and timely delivery of assigned tasks;
- Promote effective management, coordination, good communication, and guidance so that best practices in staff engagement are achieved at all stages of the projects’ cycle;
- Set the criteria for project identification, planning, implementation methodology, monitoring and evaluation, reporting and ensure that such are applied in all projects;
- Collaborate with the Programme’s technical staff, the Projects’ Managers (PMs), and contribute on preparation of Project Concept Notes (PCN) and Project Concept Proposals (PCP) in consultation with Implementing Entities (IEs) and project stakeholders;
- Support PMs on project concept assessment, IEs capacity appraisal, and situation analysis which have direct impact on project viability;
- Oversee efforts and contributions of the PMs in the preparation of the project evaluation scorecard (PESC), and coordinate the timely preparation of PCNs and/or PCPs for submission, discussion and approval by the COO and the DG;
- Provide the necessary guidance and support to IEs, through the assigned Project Manager, in the collection and elaboration of the necessary data and information for project proposal preparation;
- Provide guidance on good environmental practices and mitigation measures on environmental impact during the implementation stage of the project;
- Select and assign competent Field Coordination Officer(s) for project implementation and monitoring;
- Keep the COO fully informed of all significant activities and issues related to the technical sectors performance, field implementation and project inputs delivery
1.2 Administrative Management:
- Identify critical capacity requirements of workforce in the technical sectors and recommend to the COO the necessary steps addressing the needs and strengthening of the Recovery program team in order to achieve set objectives;
- Ensure application of guidelines and procedures with regards to the Operations Manual and Procurement Manual by the Recovery program team;
- Prepare and manage all Recovery program project closures for review and endorsement by the COO prior to the DG’s subsequent submission to the MC for approval as stipulated in the Operations Manual (OM);
- Verify and channel all requests for administrative, logistical, operational and other support needs and report all incidents related to security and issues of program concern to the COO;
- Provide direction and leadership in advocating SRTF’s procurement diligence on bidding processes including tenders approval and all required clarifications, addendums, etc.;
- Provide meaningful support to the Projects’ Managers of the technical sectors and ensure that all programming works, financial and administrative matters are transparently, expediently, and effectively managed in line with the established SRTF rules and regulations;
- Ensure the integrity of the internal control and (risk) management systems and report needs on required amendments to the COO for information prior to the DG’s subsequent submission for approval as stipulated in the OM and the Framework Agreement (FA).
- Ensure oversight and support the work of the monitoring and evaluation functions established by the SRTF, such as the Independent Monitoring Agent, by making available all information and documentation requested and by facilitating visits to project sites for verification of assets, eligibility issues, performance and impact;
- Support the work of the Ombudsperson by providing information pertaining to operational issues raised with the Ombudsperson by Implementing Entities (IEs) or other SRTF stakeholders;
- Establish and maintain liaison with the IEs, stakeholders, regional partners, and entities with whom the SRTF is collaborating;
1.3 Reporting
- Prepare and submit project status and deliverables for active projects in all Sectors to be included in the overall PS reporting for newsletters and the MUs quarterly report;
- Contribute to reports’ preparation on key project activities, issues and required action points, as per reporting schedule of SRTF;
- Adhere to Management Unit’s regulations on security and confidentiality.
2. Competencies
General:
- Practical knowledge and in-depth understanding of conflicts and political forces in the region;
- Professionalism, integrity and commitment to assigned responsibilities;
- Understanding and sound judgement in multi-cultural work space;
- Versatile capacity in dealing with events and situations of challenging physical environment;
- Good communication skills and ability to represent the Organization (if requested) in order to report or negotiate on SRTF’s program.
Management:
- Knowledge and understanding of risk factors associated with project implementation under on-going conflict;
- Expertise in planning, management and mobilization of resources in project delivery;
- Capacity to select and introduce performance standards, project progress monitoring and support in accordance with agreed-upon quality assurance and timeframe;
- Ability to communicate, motivate, delegate and coordinate team staff and meet tight schedule for project implementation and deliverables under complex developments and varied cultural context;
- Demonstrate trust and confidence in teamwork and provide guidance for achieving sustainable results;
Minimum qualifications
- Advanced University degree in Engineering, Technical and/or Management related disciplines. Professional accreditation from renowned engineering and/or management institution is preferred qualification;
- Minimum 20-years professional experience in international reconstruction and development with a preferred 10-years of work assignments in conflict-affected and in-transition countries;
- A minimum of 10-years of experience must be in projects that include but not limited to infrastructure, utility services rehabilitation, and capacity building of implementing partners in both rural and urban settings;
- Experiences in infrastructure design supervision and implementation are highly recommended.
- Computer literacy in basic software applications, (Microsoft office, MS Project, etc.);
- Excellent proficiency in English is required;
- Proficiency or working knowledge of Arabic and any of the regional languages is highly desirable.
3. Reporting
The Recovery Program Section Head will be reporting to the COO.
How to apply:
- Applicants are kindly requested to submit their CVs at the Administration email address: [email protected], with the following subject “Recovery Program Section Head – SRTF”.
- To help us track our recruitment effort, please indicate in your email where (vacanciesinturkey.com) you saw this job posting.