Logistic Manager

[Erbil,Iraq ]

If you do not meet the minimum requirements as outlined in the section ‘Essential Qualifications & Experience’, please do not apply.

Please read the job description in full before applying.

 Triangle Génération Humanitaire (TGH) is an international non-governmental organisation (NGO) designing and implementing emergency, post-emergency and development programs since 1994. The programs fall within the fields of water, hygiene and sanitation (WASH), civil engineering (Shelter), food security, rural development (Livelihood), socio-educational and psychosocial support (Protection). In 2021, its committed teams operate in 9 countries in Asia, Africa and Middle-East Region.

 TGH has been working in Iraq since June 2013, providing WASH in schools, winterization distribution, cash for education, Case management and psychosocial support as well as livelihood activities to Syrian refugees and IDPs in KRI. TGH developed its expertise in delivering Child Protection assistance to diplaced, refugee and host children in camp and out-of-camp settings. TGH has been working in the capacity building of the General Directorate of Social Care and Development (GDSCD, more commonly referred to as DoSA / Ministry of Labor and Social Affairs (MoLSA) in the Kurdistan Region of Iraq (KR-I), the Social Protection Department in Ninewa and a National NGO in the Centre and South of Federal Iraq to strengthen the child protection case management systems.

JOB OBJECTIVE :

Under the supervision of the Logistics Coordinator, the Logistics Manager will:

 

• Assume the responsibilities of the Logistics Coordinator during his/her absence
• Ensuring the respect of TGH and donor Logistics guidelines (management of purchase, stock, supply, equipment, vehicles) on the mission
• Managing directly the logistics national staff
• Strengthening capacities of Logistics teams based in Iraq (training, capacity building)
• Coordinating the logistics activities all over the mission by being in support and in close collaboration with the project staff and the support staff
• Ensuring the respect of TGH security guidelines on the mission
• Supervising and providing a logistical support to the different TGH bases and projects run into the country
• Opening/shutting down at logistical level any TGH base in the country and ensure their regular maintenance
• Reporting on a regular basis about all logistics activities within the mission

JOB FUNCTIONS :

Responsibility 1: REPRESENTATION

 

• With Logistics Coordinator, you are the direct interlocutor of TGH towards providers and companies, for all issues related to logistics
• Represent TGH logistics Iraq when requested by Logistics Coordinator
• When requested by Logistics Coordinator, you participate actively to logistics and information meetings (NGO coordination, Log Cluster, etc.)
• Maintain positive relations with TGH’s partners and potential partners

 

Responsibility 2: GENERAL COORDINATION

 

• Support Logistics Coordinator, to setup a coordination routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant logistics information at mission level
• Support Logistics Coordinator, to manage logistics support advice and interact specifically with the Project teams on regular basis
• Frequent movements have to be expected between the different bases if security and administrative constraints allow
• Technically Manage field Logistics teams
• Ensure a proactive link between the operations and logistics

 

Responsibility 3: PROCUREMENT MANAGEMENT

Ensure the respect of TGH (and donor if required) purchase procedures in the whole TGH Iraq mission

• Support Logistics coordinator to develop and implement procurement plans for the mission in collaboration with project Managers and ensure their periodic follow-up
• Ensure the quality of purchases and delivery deadlines in all TGH bases and offices
• Follow up the purchases until delivery and collaborate with Admin for the payments and budget follow-up
• Support Logistics coordinator to prepare the tender dossiers for the large-scale procurements
• Ensure that each base update accurately on daily base the Purchase follow up and send it weekly to coordination
• Ensure that each base in working on recurrent market assessment and provide coordination with supplier list, price list and catalogue
• Capitalize and compile all data (supplier list, price list, and catalogue) to provide to the mission with a global and unique document.
• Ensure that all logistics departments have a proper and accurate archiving system (hard and soft copy)
• Responsible of all TGH Iraq importation and customs clearance process under the supervision of Logistics Coordinator
• Support Logistics coordinator to provide TGH Iraq with a reliable and updated importation and customs clearance process document
• Work closely with the finance department for the return of invoices
• Monitors and updates contract follow up

Responsibility 4: STOCK AND EQUIPMENT MANAGEMENT

 

• Ensure the respect of TGH (and donor if required) stock management procedures in all TGH bases and offices
• Manage or support regular inventory (monthly, quarterly, yearly) for the different items stored within the mission
• Being in charge of stock and in link with Logistics coordinator you are responsible for warehouse management and all control systems to effectively supply stock as per project needs
• Ensure the security and the follow up of the equipment including communication and IT equipment used on the mission (identification, inventory, allocation)
• Ensure that stock follow up is updated at each action and all stock reports and stock documentation are well used in each base and offices

 

Responsibility 5: ITC

 

• Ensure the respect of TGH (and donor if required) ITC management procedures in all TGH bases and offices
• Ensure that all means of communication are functional and registered in the equipment inventory follow up
• Ensure that all laptops are maintain according to the maintenance schedule
• Support logistics officers for the renewal of phone communication

 

Responsibility 6: VEHICLE AND TRANSPORT MANAGEMENT

 

• Ensure the respect of TGH (and donor if required) vehicle management procedure in all TGH Iraq bases and offices
• Support Logistics coordinator, to supervise the general follow up of the mission vehicles (consumption checks, movement planning, vehicle rental contracts, etc.)
• Handle transport contract negotiation with suppliers and follow up
• Support Logistics Coordinator to define the relevant means of transport for goods delivery (by road, by plane, by boat, etc.) and process the administrative formalities related to national, regional and international transport

 

Responsibility 7: PREMISES MANAGEMENT

 

• Ensure that all TGH premises are maintained and in good condition
• Suggest monthly maintenance plans
• Participates in the identification of new premises

 

Responsibility 8: TEAM MANAGEMENT

 

• Strong capacity building management in order to improve the skills of your team on a remote management set-up implying delegation and staff self-reliance.
• Ensure strict application and respect of the Internal Regulations by your related staff.
• Define periodic actions plans (IAP) of all logistics members, and ensure their implementation
• Provide advice to logistics teams about any issues raised by them.
• Ensure a good communication – coordination – information level of each member of your team through regular meetings
• Personal and professional evaluation of each member of your staff, and its development within the mission : individual interviews, oral and written evaluations;
• Ensure conflict resolution (personal and professional) within your team and inform the Logistics coordinator.
• Support Logistics coordinator to propose relevant needed adaptation to the organizational chart of the mission and contribute to its implementation (job descriptions, etc.).
• Support your staff in their management duty: meetings, individual interviews, etc.

 

Responsibility 9: REPORTING

• Centralize all logistics information available on the mission and consolidate a monthly report (into the proper reporting forms) to be delivered to Logistics Coordinator
• Send reports to Logistic Coordinator before the 10th of each month
• If required by Logistics Coordinator, participate to the monthly situation report (SITREP) by providing relevant data related to logistics coordination
• Provide regular reporting on your activities to Logistics Coordinator upon his/her solicitation (coordination meeting, workshop meeting, etc.)
• Provide to Logistics Coordinator with a handover report when going on leaves

 

The holder of this position will undertake any other duties or tasks as may be required

 

• Bachelor’s Degree in Logistics, Supply Chain, Business Management or any relevant Field
• At least 4 years’ experience in logistics, preferably in humanitarian context is required
• Fluent in English and Arabic. Kurdish is an asset
• Good skills in Logistics and Supply Chain Management
• Computer skills (including Excel and Word)
• Excellent interpersonal and diplomatic skills
• Autonomy, rigor and skills for synthesis
• Good organizational skills
• Adaptation capacities to dynamic context

 

Only motivated applications that address the stipulated duties and meet the required qualifications will be considered.

Please send your application (letter of motivation + CV in English ) and titled as

“Logistic Manager – Erbil’ to 

[email protected] 

no later than

 5th December 2021.