Procurement Officer

JOB SUMMARY

The Procurement officer is mainly responsible for all program and operations procurement processes including procurement of goods and services via Supply Chain staff.

RESPONSIBILITY

1. Accepting Purchase Requests, drafting Requests for Quotations, Bids Analysis, and Contracts/Purchase Orders, and facilitating relevant reviews and approvals.
2. Ensuring that procurement is carried out in accordance with ONSUR and donor policies and procedures and it is transparent and responsive to ONSUR needs.
3. keeping informed about up-to-date Standard Operating Procedures (SOPs) in ensuring all relevant staff involved in procurement sites are informed and provided appropriate technical guidance, as required.
4. support in planning remote training and in-person training.
5. Ensuring full and accurate utilization of the BVA system. In parallel, regularly updating the Purchase Request Tracking Sheet (PRTS).
6. Participating in procurement committee meetings, when required.
7. Ensuring that all supplies, services, and equipment required are delivered on time. This includes routine communication, coordination, and planning with the relevant requesting staff regarding their orders.
8. Establishing and maintaining ethical, professional working relationships with suppliers.
9. Coordinating with Finance and program departments to ensure integrated internal controls, timely payment of vendors, and full, auditable support documentation.
10. Maintaining supplier information for regularly purchased items, and staying informed of current local market conditions in Lebanon.
11. Maintaining oversight on monthly trackers for frequently purchased supplies (i.e. kitchen supplies, cleaning supplies, fuel, food items, etc.) in each field site and planning to avoid any stock-outs.
12. Ensuring all Procurement related documents and files (electronic and hard copies) are properly archived, organized, and up to date, and ensure regular backup of Procurement files on the relevant ONSUR formal files storage systems/means.
13. Advice on procurement-specific issues and/or improvements.

Job Requirements:

• University Degree in business management, economics, logistics, or related fields.
• At least 2 years of experience in logistics, procurement, and other supply chain functions in NGO.
• Knowledge of generic procurement procedures and practices.
• Familiarity with major donors and local regulations/laws is advantageous.
• Experience in budgeting and spending plans.
• Competent in spoken and written English.
• Good mathematical skills.
• Competent use of PC, especially spreadsheets (Microsoft applications).

Child Protection Policy

Child abuse in all forms is unacceptable to ONSUR, which recognizes its responsibility to protect children from harm in all areas of its work. ONSUR is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

Discrimination, Abuse and Harassment Policy

ONSUR provides equal employment opportunities to all applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status.

ONSUR employees must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside ONSUR.

Applications are strongly encouraged from female candidates.