Admin and Logistic Assistant-Missan

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

Shaping a stronger Oxfam for people living in poverty.

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

To support conflict-affected populations access appropriate and equitable assistance that meets humanitarian needs and reduces underlying drivers of conflict at all levels.

 

Job Purpose

To provide quality logistic support. Work with other members of the logistics team to develop and implement efficient logistical support systems for Oxfam in a complex operation.

Programme Team.

Core Details
Location:	Baghdad/Missan, Iraq
Salary:	According to Oxfam Iraq Salary Scale
Internal Grade:	E1
Division		Job Family:	Logistics
Contract type:	Fixed term
Hours of work:	. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:	Senior Logistic Officer, Baghdad
Staff reporting to this post:	N/A
Annual budget          for the post:	N/A
Key relationships/interactions:
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
References:	Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

 

key responsibilities

Responsibilities and Accountabilities

           Assets & Equipment:

• To ensure that all Oxfam assets and equipment are registered in the Tikrit office and guesthouse.
• To manage Oxfam GB assets in Tikrit and maintain the assets register.
• To maintain the Equipment Inventory Spreadsheet.
• Track all asset and equipment movements

          Fleet Management:

• Supervise and plan vehicle allocation in order to optimally serve the needs of the program and to regulate the use of vehicles for the Programme
• Work with other staff member to make sure security and safety procedures followed for any Vehicle movements.
• Managing & Preparing vehicles rental and their contracts and processing payment of the contracts monthly.
• Organises for transportation of project materials from designated sources to the final destinations by the most cost effective and efficiency in coordination with the procurement and warehouse team and communicate with suppliers providing transportation for this purpose.
• Ensure the Oxfam rented vehicles movement guidelines are implemented and keep vehicle flies for all documentations for each vehicle and make sure that the vehicle daily logbook is maintained.
• Evaluate Drivers’ performance and recommend on any training needed for them.
• Regular inspection of the vehicles to ensure they meet the safety standard.

        Admin:

• Ensure office and guest house supplies such as stationaries, water, kitchen supplies etc are made on time and prepare payments with all required documents.
• Ensure all required repair and maintenance of guest house and Office are maintained.
• Monitor all office and guest house running costs including regular maintenance of office generator, supply of fuel, lubricants, filters and schedule generator running hours where necessary.
• Ensure internet service and electricity for office and guest are paid on time to avoid service discontinuity.
• Arrange accommodation of visitors in Oxfam’s guest house.

      Others:

Some tasks might require travelling outside the work base to support teams in field and project locations as designated by line manager within the logistic activities.

To cover for the Logistics and Procurement Officer during his absence

 

Technical Skills, Experience & Knowledge

         Essential

• At least two years’ experience in Logistics or Admin
• Proven experience and knowledge of operational Admin, logistics & supply practice, policies & procedures
• Experience of working in emergencies or chronic conflict environment.
• Proven ability to communicate effectively both internally and externally, orally and in writing

           Desirable

• Good written and spoken skills in Arabic and English language
• Initiative and pro-active problem-solving skills
• Proficiency in the use of computers and packages
• Strong ability to pay attention to detail
• Good organisational skills
• Good reporting skills
• Flexibility and ready to work extra hours where required.

 

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles