Administrative Assistant, Immigration Services

Position Title: Administrative Assistant, Immigration Services

Organization: Jewish Family Service of San Diego

Position Type: Full-time (37.5 hours per week), non-exempt

Pay Rate: $16 – $18

Benefits: Benefits for this position include a 401(k) plan, medical, dental and vision coverage, flexible spending accounts, life insurance and generous holiday benefits.

Position Overview

Working within the overall Immigration Services team, the Administrative Assistant is a hub of support for multi-program operations, primarily focusing on office related support, fiscal tracking, meeting preparation, backing up answering hotlines, and data entry as needed. The Administrative Assistant will report to the Senior Director of Immigration Services and on a regular basis, assist the Senior Director with day to day task management, calendaring, prepping documents, keeping organized and special projects. The candidate should have experience and a strong desire to work in a fast paced, team environment and interact with staff, clients, and guests in a consistently personable, professional, and helpful manner. This is an active position, working with many people across a large Division. The position requires advanced experience with Microsoft Office programs, specifically Excel, Word, and Outlook.

Position Requirements

The position requires:
At least two years of prior relevant experience providing administrative support in an office setting

Ability to organize work coming from multiple sources and work cohesively with various levels of staff is necessary

Unquestionable ability to operate in Microsoft Office programs, especially: Word, Excel, and Outlook

Must be able to handle and maintain highly detailed documentation

Ability to maintain the highest levels of confidentiality and personal information discretion

The ideal candidate will have or be:
Prior experience working in a nonprofit setting

Someone who thrives on helping others and following through on every detail

A desire to have fun and laugh while working hard

Willing to adjust work schedule and occasionally work evenings depending on staffing needs

Bilingual – Bicultural (Spanish, Arabic, Farsi, Tagalog and Vietnamese) candidates preferred, although most work will be expected in English

• Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.