The role of the Associate, GPH Programs is to support Program Officers in programming projects for specific countries as assigned. The incumbent ensures team members and consultants have everything they need to complete their tasks. This position communicates with consultants, subcontractors, and vendors to process advances, expense reports, and compensation requests. The position organizes consultant travel and meetings, workshops, or training events related to the program. The incumbent provides programmatic support by participating in planning meetings and contributing to activity work plans and project proposals as needed.
Accountabilities (are the critical activities and results the position is held accountable to produce)
1. Budget & Financial Management
2. Advancement of Program Mission
3. Project Management
Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)
1. Prepare, process, and send advances, compensation and expense reimbursements to consultants, subcontractors, and vendors accurately and timely in accordance with contractual agreements. Provide training to consultants on the process.
2. Coordinate all domestic and international travel arrangements for staff and consultants as needed.
3. Provide logistical support for in- person and online workshops, trainings, and mentorships based on approved external funding.
4. Assist with program implementation as needed, in areas such as monitoring and evaluation and procurement to enable Program Officers to effectively run their programs.
5. Maintain positive and proactive dialogue with Program Officers to ensure clarity of expectations on work plans, deliverables, and externally funded programmatic activities.
6. Participate in project meetings with the ASM project team, consultants, vendors, and donors.
7. Assist with proposal development including quality control and content creation.
8. Manage online learning platforms in way that consultants and participants can use them seamlessly.
9. Work with Assistant Director to identify and implement efficient and effective processes for Program Coordinator duties.
10. Based on guidance from Director and Assistant Director, work on activities that advance ASM’s mission not funded by external partners. These may include partnering with other ASM departments to conceptualize and deliver these mission activities.
11. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.
Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)
1. Excellent communication skills, both, verbal and written
2. Critical thinking and problem-solving skills
3. Strong organizational skills and attention to detail and quality
4. Knowledge of project management
5. Influencing, diplomacy and negotiating skills
6. Sourcing and supplier selection/management skills
7. Understanding of ASM policies such as traveler policies
8. Able to understand and summarize complex technical documents like policies and SOPs
9. Cross-cultural sensitivity and demonstrated ability to work with stakeholders in developing contexts outside the U.S.
10. Collaboration and partnership skills
11. Proficient in Microsoft Office Suite
Behavioral Competencies (are observable behaviors and skills that matter most for success)
1. Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity
2. Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
3. Drives Results – Consistently achieving results, even under tough circumstances
4. Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
5. Ensures Accountability – Holding self and others accountable to meet commitments
6. Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels
7. Values Differences – Recognizing the value that different perspectives and cultures bring to an organization
8. Decision Quality – Making good and timely decisions that keep the organization moving forward
Physical Demands
This is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching, or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computer, phones, copiers, filing cabinets and fax machines.
Minimum Required Education
1. Bachelor’s degree in Public Health, International Development, or a related field
Qualifications
Behaviors
Preferred
Team Player: Works well as a member of a group
Enthusiastic: Shows intense and eager enjoyment and interest
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred
Self-Starter: Inspired to perform without outside help
Goal Completion: Inspired to perform well by the completion of tasks
Experience
Preferred
Experience living and/or working abroad preferred
Demonstrated interest in global health and/or international development
Coursework or professional experience in microbiology not required, but beneficial
The ability to engage diversity and difference in working in a global setting
Demonstrated cross- cultural sensitivity and the ability to easily adapt to other cultures
Foreign language (Spanish, Portuguese, French, or Arabic) is beneficial
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