Business Development Coordinator – MENA

Overview:
This position supports the development and delivery of competitive proposals and supports cross-divisional proposal teams, including but not limited to the Education in Development, Communities in Transition, and Economic Growth Program Divisions and with Contracts & Pricing and Human Resources. The Proposal Coordinator will work within the parameters of Creative’s Business Development Policy and Procedures, including Creative’s Style Manual. S/he ensures adherence to all proposal policies, procedures, and timelines to support proposal development from solicitation release to submission that results in a technically and financially sound, responsive, and compliant proposal.

Reporting & Supervision:
The Business Development (BD) Coordinator provides general coordination and administrative support to Proposal Manager and proposal team. S/he reports to and is supervised by the Director of Business Development or designee, such as a Senior Business Development Manager.

Expected Outcomes:
Coordination and oversight of assigned proposal development projects, ensuring the integrity of implementation of Creative’s proposal development process;

Dynamic representation of the Business Development Division across other divisions within the Company;

Proactive involvement within the international development industry and proposal management profession to stay abreast latest developments, innovations, and best practices.

Responsibilities:
Conducts all administrative tasks related to the bid pursuit, including setting up and maintaining files and records;

Supports preparation of the Kick-off Meeting and requisite documents, including calendar, outlines, compliance matrix and so forth;

Support Proposal Manager in finalizing teaming arrangements;

Supports Proposal Manager in ensuring proposals are compliant with client requirements;

Prepares and sends out documentation for subcontractors; collects required documentation, verifies documents are accurate and complete, tracks missing information;

Helps Proposal Manager arrange and set up meetings, takes notes, and prepares reports;

Tracks progress on recruiting and securing staff, including: develop job descriptions, ensure ads are posted, develop and maintain staffing matrices, review CVs for non-key and local personnel, and help identify short-term technical experts;

Drafts, reviews and /or formats proposal documents, as needed;

Tracks progress made in compiling proposal volumes, including all annexes; reports progress regularly to Proposal Manager;

Contributes to pre-bid research efforts, as assigned;

Convenes post-submission debriefing meetings to discuss processes and other issues and prepares written reports detailing lessons learned;

Contributes to continuous business process improvement, including the revision of the Business Development Manual and creation of new templates and forms;

Drafts graphics for proposals and/or coordinates with other departments to complete and produce final proposal graphics;

Provides administrative support to management of BD consultants and vendors.

Qualifications:
Required Skills & Qualifications:
BA in International Relations, Development, Political Science, or a related field;

2-3 years of work experience preferably in the international development field and including experience in USAID proposal development; or 1-2 years of experience and a Master’s degree in a relevant field;

Strong writing, editing, and organizational skills;

Meticulous attention to detail;

Ability to work independently with minimal supervision; and

In-depth knowledge and use of database, spreadsheet (Excel), word-processing (Word), document production (Adobe), and presentation (PowerPoint) software.

Desired Skills & Qualifications:
Second language, such as French, Spanish, or Arabic;

Experience using Sharepoint;

Experience with and knowledge of Adobe Illustrator.