Handicap International
Erbil
Full Time
2021-08-01
2021-08-15
- Strategy and steering
Steers logistics strategy and functioning through the active promotion of HI’s institutional policy and the optimisation of our resources
- STRATOP : contributes towards the drafting, revision and implementation of operational strategy (stratop) within his/her scope of responsibility;
- RISKS: produces and updates the risk map covering his/her scope of responsibility; proposes and implements risk mitigation measures;
- INCIDENTS: contributes to incident reporting within his/her scope of responsibility;
- INDICATORS: produces, compiles and analyses dashboard data;
- REPRESENTATION: represents HI externally on logistics matters concerning his/her geographical area (e.g. forums, operational and strategic alliances); ensures the development of local partnerships necessary to the development of his/her area of activity.
- Standards and Accountability
- STANDARDS: ensures respect and application of HI standards for the whole of his/her professional sector, with regard to policy, processes and tools;
- LOCAL ADAPTATION: adapts and contextualises these standards according to specific local characteristics;
- INTERNAL CONTROL: oversees internal control for his/her whole area of responsibility;
- ACCOUNTABILITY: guarantees compliance with and application of institutional donor rules on all the projects implemented within his/her scope of responsibility;
- Operational Logistics Management
3.1 Diagnosis phase – Context analysis:
- Identifies regulatory requirements (donors, transport, customs, etc.);
- Analyses the logistical context of the programme (Logistics Capacity Assessment, Logistical issues chart);
- Analyses the logistical context of the projects (ICQ, Log performance);
- Evaluates the capacities of available and mobilisable resources (human and material).
3.2 Design phase – Resources planning:
- Designs an adapted logistics chain for each project ( costs, quality, lead times); Contributes towards the development of the project’s activities timeline;
- Helps define the material resources needed to ensure the feasibility of the project;
- Defines the impact of logistical requirements on the budget ( log. support);
- Defines the impact of project requirements on the budget;
- Anticipates derogations;
- Structures the human resources concerned by logistics.
3.3 Launch phase – Supply planning:
- Defines supply plans and purchasing strategy;
- Plans all the means necessary for the movement of goods over the project period;
3.4 Implementation phase – Coordination:
- Adjusts the supply plan after every project review;
- Closure phase
- Manages the sending back of archives to HQ;
- Takes part in the return/donation of equipment;
- Takes part in the preparation of donor reports;
- Professional Channel Development
Leads the professional channel of the logistics sector within his/her scope and helps to do so for the organisation as whole
- Contributes towards the professional development of the Logistics sector globally (community of practice);
- Develops a pool of local talent (carries out technical interviews with the candidates and formulates recommendations; identifies training needs).
- Emergency Preparedness and Response
Is responsible for providing appropriate support to emergency responses occurring within his/her geographical scope
- Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
- Contributes towards identifying preparedness measures in liaison with HQ’s Emergency Division; implements these measures;
- In the event of an emergency response, mobilises and adapts his/her department and its processes: size of the team, line-management, coordination and communication mechanisms, ARCI, reporting, etc.;
- Strengthens external coordination with colleagues from other organisations.
- Management
Assumes the role and stance of manager with regard to his/her staff:
- Fosters a team spirit and team works to ensure the necessary synergies between the divisions. Encourages the exchange of practices within and between divisions;
- Contributes towards the professional development of his/her team members: sets individual objectives, ensures that the know-how and motivations of his/her staff meet the organisation’s needs;
- Provides individual and collective recognition
- Develops his/her staff‘s ability to work autonomously
- Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional policies and is vigilant with regard to expected attitudes and individual and collective behaviours.
HI POLICIES
‘’The Employee undertakes to adhere to HI policies which include:
- Terms and conditions of engagement (T&C)
- Internal regulation (IR)
- Child protection policy (CPP)
- Protection of beneficiaries from sexual exploitation and abuse (PSEA)
- Antifraud and bribery
- Code of Conduct (CoC)
Description
- Strategy and steering
Steers logistics strategy and functioning through the active promotion of HI’s institutional policy and the optimisation of our resources
- STRATOP : contributes towards the drafting, revision and implementation of operational strategy (stratop) within his/her scope of responsibility;
- RISKS: produces and updates the risk map covering his/her scope of responsibility; proposes and implements risk mitigation measures;
- INCIDENTS: contributes to incident reporting within his/her scope of responsibility;
- INDICATORS: produces, compiles and analyses dashboard data;
- REPRESENTATION: represents HI externally on logistics matters concerning his/her geographical area (e.g. forums, operational and strategic alliances); ensures the development of local partnerships necessary to the development of his/her area of activity.
- Standards and Accountability
- STANDARDS: ensures respect and application of HI standards for the whole of his/her professional sector, with regard to policy, processes and tools;
- LOCAL ADAPTATION: adapts and contextualises these standards according to specific local characteristics;
- INTERNAL CONTROL: oversees internal control for his/her whole area of responsibility;
- ACCOUNTABILITY: guarantees compliance with and application of institutional donor rules on all the projects implemented within his/her scope of responsibility;
- Operational Logistics Management
3.1 Diagnosis phase – Context analysis:
- Identifies regulatory requirements (donors, transport, customs, etc.);
- Analyses the logistical context of the programme (Logistics Capacity Assessment, Logistical issues chart);
- Analyses the logistical context of the projects (ICQ, Log performance);
- Evaluates the capacities of available and mobilisable resources (human and material).
3.2 Design phase – Resources planning:
- Designs an adapted logistics chain for each project ( costs, quality, lead times); Contributes towards the development of the project’s activities timeline;
- Helps define the material resources needed to ensure the feasibility of the project;
- Defines the impact of logistical requirements on the budget ( log. support);
- Defines the impact of project requirements on the budget;
- Anticipates derogations;
- Structures the human resources concerned by logistics.
3.3 Launch phase – Supply planning:
- Defines supply plans and purchasing strategy;
- Plans all the means necessary for the movement of goods over the project period;
3.4 Implementation phase – Coordination:
- Adjusts the supply plan after every project review;
- Closure phase
- Manages the sending back of archives to HQ;
- Takes part in the return/donation of equipment;
- Takes part in the preparation of donor reports;
- Professional Channel Development
Leads the professional channel of the logistics sector within his/her scope and helps to do so for the organisation as whole
- Contributes towards the professional development of the Logistics sector globally (community of practice);
- Develops a pool of local talent (carries out technical interviews with the candidates and formulates recommendations; identifies training needs).
- Emergency Preparedness and Response
Is responsible for providing appropriate support to emergency responses occurring within his/her geographical scope
- Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
- Contributes towards identifying preparedness measures in liaison with HQ’s Emergency Division; implements these measures;
- In the event of an emergency response, mobilises and adapts his/her department and its processes: size of the team, line-management, coordination and communication mechanisms, ARCI, reporting, etc.;
- Strengthens external coordination with colleagues from other organisations.
- Management
Assumes the role and stance of manager with regard to his/her staff:
- Fosters a team spirit and team works to ensure the necessary synergies between the divisions. Encourages the exchange of practices within and between divisions;
- Contributes towards the professional development of his/her team members: sets individual objectives, ensures that the know-how and motivations of his/her staff meet the organisation’s needs;
- Provides individual and collective recognition
- Develops his/her staff‘s ability to work autonomously
- Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional policies and is vigilant with regard to expected attitudes and individual and collective behaviours.
HI POLICIES
‘’The Employee undertakes to adhere to HI policies which include:
- Terms and conditions of engagement (T&C)
- Internal regulation (IR)
- Child protection policy (CPP)
- Protection of beneficiaries from sexual exploitation and abuse (PSEA)
- Antifraud and bribery
- Code of Conduct (CoC)
Qualifications & Preferred Skills
Skills:
|
Knowledge |
Know-how (practices) |
Interpersonal skills (attitudes) |
|
· Objectives and contents of transformation projects (simplification, managing change, Manager 2.0, etc.) · Institutional frameworks (policies, directives, standards) · HI’s vision, mandate, values and strategy
· Humanitarian principles
· Humanitarian environment
· Donor frameworks and rules
· Command of French and English
· Command of IT tools (including advance-level Excel and Word |
· Practice of logistics professions in a humanitarian environment
· Team leading and mobilisation
|
· Good reaction capacities
· Organised
· Rigorous
· Autonomous
· Solution-oriented
· Adaptable
· Excellent interpersonal skills
· Able to manage stress
· Able to work as part of multi-cultural and multi-disciplinary teams
· Engaged
· Anticipative
|
Qualifications/training:
- A Bachelor degree in Business Administration, Humanitarian Project Management, Middle Eastern Studies, Humanitarian Assistance, or another relevant subject
- A Master’s degree in any of these fields is a strong asset
Experience:
- At least 4 years of professional experience in humanitarian/emergency contexts
- At least 2 years of professional experience in Logistics management
- Previous coordination experience with local authorities, INGOs and clusters
- Experience in projects logistics management.
- Previous experience in a conflict or post-conflict setting is a strong asset
- Previous experience in Iraq or in another Middle Eastern country is a strong asset
- Previous experience with HI is an asset
Competencies:
- Good understanding of HR, logistics and financial procedures;
- Strong internal and external coordination and representation skills
- Strong communication skills -Ability to work under high pressure
- English mandatory (oral and written)
- High level of autonomy and initiative
- Strong team management skills
How To Apply
Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities
Interested candidates may please send their CV with cover letter so as to reach on or before
15th Aug 2021
Only applications completed in accordance with the following instructions will be
Taken into consideration, the others will be rejected automatically.
Mentioning clearly in the subject line of your e-mail the reference:
Ref: HI-IRQ-ERB-LOGMAN-599
Your application will not be taken into consideration if this information is omitted from the
Subject line of your e-mail
Please address all applications to:
Only shortlisted candidates will be contacted
To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesiniraq.com) you saw this job posting.