Early Childhood Secretary

Position Type:
Secretarial/Clerical/Administrative

Date Posted:
5/25/2021

Location:
Northrop Community Education Center

Date Available:
06/07/2021

Closing Date:
Until Filled

WORK DAY/YEAR: 8 hours per day; Monday – Friday; 7:30 a.m. – 4:00 p.m. This position includes hours in June, July and August.

SALARY: $17.03 per hour

CLASSIFICATION: B-2-2

BENEFITS: Benefits available for positions working an average of 30 hours per week.

Contact the Insurance office @ 507-328-4226 for detailed insurance information. Please reference the exact job posting.

If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4270 or email [email protected].

Job Summary:
Early Childhood Screening Responsibilities:
Contact Registrations and Records for list of eligible early childhood children

Schedule appointments and follow up with parents for early childhood screenings

Schedule interpreters as needed

Maintain required records for state and local reporting and monthly staffing and yearly screening schedule

Perform office tasks such as greeting and welcoming the public, responding to and directing phone calls, mail, ordering supplies and directing visitors

Work within student information system to input and retrieve data

Perform other duties within the level of responsibility of position as assigned by the supervisor.

Reception & Registration:
Greet, register, and communicate with internal and external customers, participants and staff

Provide accurate information and good customer relations through written and verbal communication

Respond to or direct phone calls, maintain voicemail. Communicate program information, policies & procedures to participants

Collect participant and class enrollment data, tuition and past due tuition for early childhood programs, maintain accurate registration and payment records

Set up PAIIR/ECFE classes in online registration system and room reservations for classes and meetings as needed,

Assist in collecting data for state and program reports

Provide office support such as copying, word processing, data entry, laminating and backup for other ECFS clerical staff

Cross train with all early childhood programs and community education staff

Support to Staff and Management:
Attends staff meetings and in-services regularly

Provides backup to fulltime ECFS clerical staff

Support in preparing, proofing and distributing early childhood catalog/early childhood screening materials

Qualifications:
Excellent interpersonal and customer service skills. Excellent verbal, written communication and proofreading skills

Excellent telephone customer service skills

Technology skills including web browsers, Google docs, data entry, Excel and Microsoft Word

Ability to learn and work on multiple computer programs Preferred: Eleyo and Skyward experience

Must have ability to prioritize, organize, and work independently, manage multiple tasks, and take initiative

Must have ability to handle frequent interruptions

Must be adaptable and flexible to work independently and in a team working environment

Must be an active and positive member of the staff

Must be able to work from multiple locations, as needed

Ability to speak one of the following languages a plus; Arabic, Somali, Spanish

Commitment to Equity:
Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve. We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.

https://www.rochesterschools.org/equity-statement

Common and Shared Accountabilities for All Positions

Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.