Field Manager

[Mosul,Iraq ]

CONTEXT:

MdM has been working in Iraq since the 1990s. During its first mission in the country, MdM was providing general and specialized medical services (surgery, training programs for traditional birth attendants). Since then MdM had several programs which included paediatric surgery, contributing to the renewal of techniques and knowledge of surgical, medical and paramedical staff in 1997, emergency medical activities in 2002, building local capacity on basic emergency healthcare services at community level in 2006. From 2009 to 2011, MdM supported an Iraqi NGO in the implementation of a program aimed at improving the skills of midwives and traditional birth attendants in accordance with recognized international standards.

In 2014, with the arrival of ISIL, MdM started to provide immediate healthcare support through curative and preventive care including MHPSS services to IDPs and host communities in the Kurdistan Region of Iraq (KR-I). Later, MdM expanded its support to the most vulnerable IDPs and host communities outside of the KR-I region, in Kirkuk Governorate in July 2015, and in Ninewa Governorate in April 2016. Since 2018, MdM has developed a program where activities are gradually handed over to the MoH.

The current program focuses on supporting the local health authorities in providing quality PHC services (including MHPSS and GBV response) and continue to strengthen the capacities of local public health authorities in Dohuk, Kirkuk and Ninewa governorates, to provide quality care and respond to  health needs of IDPs, returnees and vulnerable host communities.

This includes:

• A combination of direct and complementary services, especially related to general health, Sexual and Reproductive Health (SRH), while contributing to the health system strengthening through capacity building at DOH level
• Mental health and psychosocial support (MHPSS),
• Gender based violence (GBV) integrated within the PHCC general health services, SRH and MHPSS services
• As a cross cutting approach MdM is planning to develop a community health based (CHB) approach to ensure community participation, while empowering individuals.

MAIN RESPONSIBILITIES

Under the supervision of the Area Manager Kirkuk and Ninewa, the Field Manager will be responsible for the base management, the security follow-up in the field, the implementation of the MdM project in Kirkuk governorate, the staff supervision. She/he will also represent MdM at Kirkuk level in coordination with the Area manager and ensure regular reporting to the Area manager.

 

 

TASKS DESCRIPTION:

 

1. Base management

• Ensure adequate information flow within the different departments as well as between the base and coordination team;
• Oversee and coordinate the general functioning of the base and all departments/services;
• Create/maintain a “team spirit” within the different departments and amongst the staff;
• Ensure good collaboration, mutualisation, coordination and analysis with other projects if needed;
• Organize regular weekly team meeting particularly for the actions and budget plan;
• Provide good working conditions for all team members;
• Support team members under direct supervision in their duties;
• Ensure regular collaboration between technical departments (medical, mental health, etc);

 Ensure contiuation of base operations in case of emergency office closure or move to remote working

2. Safety and Security Management

• Ensure that field security plan & rules are communicated to the base staff, and all visitors to the base and ensure their adherence;
• Contribute to the update of the security package and annexes in coordination with the Area Manager.
• Ensure data collection relative to the safety on his/her field of operations, provides analyses, and disseminates to Area Manager regularly or on an ad-hoc basis if urgent:
• Alert Area Manager without delay in case of impending danger of teams or beneficiaries:
• Verify that the material and human resource means at his/her disposal are adequate to ensure the optimal safety of teams, materials and beneficiaries;

 

3. Program management

• Ensure the implementation of the program in the field and its follow-up in its different aspects: monitoring of activities, logistic, administrative and financial;
• Continuously assess the needs & adjust the programmes to the needs in collaboration with Erbil Coordinators and according to MdM strategy;
• Participate in development of activities plans, concept note, proposals and budgets for new projects/extensions in conjunction with the relevant team, program and support staff;
• Contribute and give inputs for the development and execution of MdM strategy in Iraq;

 

4. Logistics/Finance/Administration

• Ensure appropriate administrative, financial and logistical MdM system/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently;
• Ensure regular communications are maintained between the different departments and act as a mediator when necessary;
• Plans and communicates to the Area Manager the weekly logistic needs for the implementation of the program, including movements;
• Participate in monthly budget tracking of the program falling under his/her responsibility, participate in analyses, detect possible deviations in the planned expenses, and propose adjustments to the Area Manager;

                                                                                                                                                                          

5. Human Resource Management

• Responsible for the well-being of all team members; conduct regular team building activities;
• When relevant, contribute to recruitment and selection of staff;
• Report any HR issue to the Area Manager
• Maintain good inter-team communications, promote good team dynamics and take suitable action when problems occur;
• Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes;
• Carry out appraisals as per MdM standard requirements and procedures;
• Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed and provide handover reports when applicable;
• Ensure that all team members receive technical supports form technical coordinators where needed;
• Ensure capacity building and training of national personnel.

 

6. Representation

• Represent MdM to NGOs, UN agencies, local and national government bodies, donors and other relevant parties in the field in coordination with the Area Manager;
• Attends to relevant meetings when they take place and participates actively;
• Ensure base staff active participation to sub cluster meeting with UN agencies, local and national government bodies, and humanitarian coordination forums on a regular basis, and share information with respective Technical Coordinators
• Build a strong relationship with all partners working in the area and develop activities in partnership with national NGOs, other local partners and relevant parties when possible
• Prepare minutes of every meeting with local stakeholders and share with the Area Manager
• In the event of visits from donors, he/she participates in the organization and implementation of the visits

 

7. Reporting

• Share weekly meeting minutes with the Area Manager;
• Prepare monthly report and share with Area Manager;
• Any other report requested by Area Manager.

 

This list of activities is not exhaustive and may change depending on the situation.

Education

• Minimum a bachelor’s degree
• Diploma in Political sciences, international development, social sciences, security or any other relevant field is desirable
• Training in Project Cycle Management (PCM)

 

Professional experience

• At least 5 years’ experience in humanitarian work or a related field
• At least 3 years’ experience of managing, supervising staffs
• Experience in security management
• Experience in Project Cycle Management

 

Skills and qualities required

• Proven experience of working effectively in complex security environments
• Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and mappings
• Knowledge of MosulGovernorate
• Supervision and management skills
• Organization and manage priorities
• Problem solving skills
• Competent in Windows, MS office programs, emails and relevant database.

 

Required Personal Characteristics and skills

• Independence, ability to take the initiative and of responsibility
• Capacity to delegate and to supervise and coach the work
• Anticipation and adaptability,
• Proactive, results-oriented
• Strong problem solving and organisational skills
• Ability to classify and to manage priorities
• Adaptability to changing priorities
• Listening and diplomacy skills
• Ability to coordinate with a multi-disciplinary team
• Team spirit

 

Languages

• English: Fluent in speaking and writing
• Arabic: Fluent in speaking and writing
• Kurdish: an asset
• French: an asset

Submit CV and Cover letter  by Email to [email protected]

including the subject:

Ref: 2021-MOS-10

LAST SUBMISSION DATE ON November 18, 2021

please make sure to send your CV in PDF/word format (other formats or links aren’t considered) and write the reference (2021-MOS-10)on the subject of your email. Only Short-Listed Applicants Will Be Contacted Reviewing the application CVs will be on a rolling basis, as such; MdM reserves the right to fill the position before the closing date of the job advertisement.