[Erbil,Iraq ]

Main Tasks and Responsibilities

 

The Finance assistant (FA) is a member of the Finance team and under the supervision and with the support of the Deputy Finance Manager, supports daily operation of People in Need’s (PIN) country programs (CPs) operating in Erbil. The FA is fulfilling the role of cashier, processes monthly repetitive payments as well as the payments to suppliers, money transfer fees (MTFs), prepares the payment receipt notes (PRNs), prepares cheques and administrates documentation relevant for the distribution of the stock.

 

 

Accounting and Cash Flow Tasks

 

• Cashier Role for both Cash boxes in ERBIL Office (USD & IQD).
• Process posting into Navision of SYRAQ Erbil Shared Rental Lists (Premises) and Cars via uploading payment request as regular Invoice then finalise the workflow (WF) by posting into Navision.
• Posting of IRQ Field monthly Rental list (Premises).
• Processing of Advance premises rent (GH + Erbil offices) on ELO and starting approval WF and coordinating Payments on quarterly basis.
• Processing of Erbil monthly repetitive cost by uploading the invoices to ELO and starting approval WFs (internet, building service fee, electricity invoice, communication, etc) following by posting into Navision and processing payments when necessary (cash, preparation of cheques).
• Processing of Erbil supplier invoices by uploading the invoices to ELO and starting approval WFs (like purchases, provision of invoices, etc.) then finalise the WF by posting into Navision and coordinating the payments.
• Posting record matching documents (REMA) for both currencies (USD+IQD) for field payments processed via Hawala intermediator.
• Checking & posting of approved MTF invoice on ELO (sending WF to Navision) for both USD & IQD currencies.
• Preparation of PRNs (Payment Receipt Note) for IRQ field payments through Hawala.
• Coordination and Preparation of cheques (payment to supplier & vendors)
• Bank statement: Posting of Monthly Bank statements into accounting data base, uploading the documents and files to ELO repository.

 

Stock management system

 

The role of administrator of the stock management processes responsible for collecting, uploading, approval on Navision.

 

 Other Responsibilities

• Substitute colleagues during their absence (Invoice clerk, Archivist) and other tasks might be assigned by direct LM.
• Audit Support – preparation of support documents for external and Internal audits across SYR & IRQ CPs.

GENERAL EMPLOYEES OBLIGATIONS AND RESPONSIBILITIES

• The Employer stipulates the right to assign the Employee any other kind of work derived from his specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.
• Adhering to all PIN policies and procedures at all times including those stipulated in National Staff Handbook, Child Protection Policy, Security Standard Operating procedures, etc.
• Punctual attendance to work including both working hours in the assigned office and schedule field trips if applicable
• Ensuring timely and effective delivery of tasks
• Correctness and completeness of given tasks
• The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately.
• Prompt providing of all relevant information to their supervisor
• Maintain confidentiality of all information gained from employment within not publicly available
• Archiving of all entrusted and acquired documents in proper manner
• Representing and upholding the values of People in Need at all times
• Behave in appropriate manners at all times and in all places

 

• Bachelor Degree

• English , Arabic and Kurdish are required.

• Relevant educational and/or professional background in economy and banking or Engineering.

• Strong coordination skills and follow-up with other departments.

• Previous experience in working with accounting database in an advantage.

• Ability to deal with complex situations and solve related issues

• Ability to work under pressure and meeting defined deadlines

• Time management and organizing skills

• Flexibility and Availability: In case employee been asked to perform other tasks in additional to employee’s permanent tasks the Employee shall accomplish the urgent and more important duties first.

• Analytical and planning skills

•  Communication/Cooperation skills

• Flexibility/Initiative

• Problems and tasks solving approach

 

Interested candidates are invited to submit their applications by latest 18^th October 2021 via a link:

https://airtable.com/shrK2EPcoQ90SHWR5

only shortlisted candidates will be contracted.

 

Early applications are encouraged as the suitable candidate might be selected before the application deadline.