Finance & Compliance Specialist

[Erbil,Iraq ]

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL is a well-recognized emergency humanitarian actor operating in Iraq since 2017 with strong expertise in the WASH sector providing support to the most vulnerable populations affected by displacement and conflict. The organization has had a continuous presence in Mosul areas (including the suburb Muhallabiyah) and refugee camps in Dohuk governorate (Gawilan and Bardarash camp)

 

MISSION:

The Finance & Compliance Specialist will be responsible for overseeing the financial and administrative performance of the Consortia projects and be the referent for the consortium on those matters. 

She/he will provide leadership in developing tools for successfully administering a consortium budget and providing financial analysis of the project’s performance for guaranteeing the financial balance of the project and inform decision-making processes.

She/he will work with finance staff from Solidarités International and other sub-agreement partner agencies and will oversee the coordination of reporting that adheres to all agencies’ financial protocols.

Under the technical supervision of the Internal Audit Unit, He/she is responsible for ensuring that all Solidarités International procedures, donor procedures, and all laws of the country(ies) in which the project is being implemented are respected.

She/he will ensure understanding of sub agreements and compliance with procedures by all partners of the consortium

In case of an allegation, or suspicion of fraud, she/he will liaise with the Country Director as well as the Internal Audit Unit at HQ level to coordinate the strategy of investigation and communication.

 

 

List of Main Tasks:

Financial Control:

• Coordinate the financial aspects of the multi-partner programs in line with donors’ requirements.
• Oversee financial aspect of sub-grant tracking and subcontracting, ensuring forward planning and preparation for donor reporting, adherence with IHPF and consortium requirements and timelines, and timely submission of sub-grantee reports.
• Ensure that financial management systems and records are effective and robust in order to identify and protect the assets and interests of the consortia.
• Consolidate reporting templates, financial plans and amendments throughout the project life.
• Review and monitor budgets to support financial stability and efficiency.
• Maintain an adequate filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
• Monitor budget burn rates and recommend appropriate action on any significant variances and liaise with OCHA for any variances on the HR lines.
• Ensure internal audit recommendations for grant-funded projects are adhered.
• Prepare budget amendments based on performance and currency fluctuation.
• Monitor money transfers to the partners bank accounts.

 

Financial Reporting:

• Consolidate financial reports, fund requests and budgets in a timely fashion.
• Ensure that all financial records and accounts are compiled on time, accurately and in line with international accounting standards and donor regulations.

Follow up on timely implementation of the recommendations to remedy significant variances

 

Communication/Financial support to partners

• Participate in consortia meetings to foster compliance and to address any financial issues.
• Ensure that sub-grant related processes and procedures are consistently implemented through the use of compliance checks and agreements.
• Undertake periodic visits to the field in order to support consortia members and put forward recommendations for improvements where appropriate.
• Facilitate training sessions on grants management, general accounting, internal controls and administrative systems.
• Track lessons learned and share with consortia members throughout the projects’ implementation.
• Organize for Peer reviews amongst the finance personnel of the sub agreement partner agencies and draw lessons learnt to improve financial oversight.
• Act as a link between headquarters and the field for all matters relating to finance

NNGO Partners’ Capacity Building:

• Perform a baseline Organizational Capacity Assessment on NNGOs partners formalized with a report.
• Provide a daily support to the NNGOs during the procurement process, assisting them from the conception of the procurement plan to the bid analysis,
• Organize trainings in Human Resources, Accounting, Procurement Procedures and Donor Regulation according to NNGOs identified needs.
• Perform an organizational Capacity Assessment at the end of the project in order to evaluate the progress of partners following SI Capacity Building.
• Produce formalized reports of the different visits, meetings or trainings made for capitalization and means of verification purpose.

Compliance Control and Support:

• Is the focal point of the consortium partners on compliance matters
• Ensure understanding of sub-agreements by partners and provide summaries/technical sheets on complex procedures when deem necessary.
• Ensure that all partners are conform and comply with the donor’s regulations by doing regular monitoring and internal control visits to all partners.
• Carries out compliance checks on partners’ supporting documents before the validation of reports as well as randomly
• In the event of suspicion of fraud, corruption or any deviation from the code of conduct, he/she may be required to participate in the conduct of investigations.
• Is the focal point for the conduct of external audits. He/She thus ensures that partners are informed in a timely manner; coordinates the preparation, verification and follow-up of the external audit at the lead (SI) and partners levels.
• Support Consortia coordinator to implement incident reporting mechanism and safeguarding policies.

To apply for the position, please send your application with a resume, cover letter, and work certificate, to the email:

[email protected]

The subject of the email should be: Finance & Compliance Specialist

Deadline for submitting applications: 10th of November 2021

Due to the large number of CVs received, if you don’t receive an answer after 2 weeks of vacancy closing, consider your application is not considered any further in the recruitment process.