Finance Officer

Job description:

Under the supervision of the Base Manager/Field Coordinator, the Finance Officer carries out the accounting and financial management of the base, in compliance with donor, Tdh procedures and local legislation. Finance Officer will be responsible for contributing to the development and maintenance of financial systems and procedures, ensuring all financial regulations are adhered to, and maintaining updated accountancy, responsible for advising and implementing policies regarding to the administration of the base.

Main responsibilities:

1.       Contributes to the efficient financial management

·         Ensure the spread, adherence and monitoring of Tdh’s procedures in the area of the financial management.

·         Ensure the monthly closure of base accountancy and send to capital office at the beginning of each month the SAGA closure package with all relevant documents.

·         Responsible for cash books.

·         Assists in salary payments to all staff and Service Providers.

·         Responsible for all suppliers’ payments.

·         Manage the advances for national staff, operational or salary advances.

·         Supervise, on monthly basis the proper filing/stamping of the accountancy documents.

·         Ensure that all the supporting documentation received is correctly filled and eligible for Tdh standards.

·         Ensures the respect of accountancy deadlines.

·         Contributes to donor audits, annual audits and regular spot checks.

·         Ensure the high quality of cash management at base office level, in accordance with security considerations and program needs.

·         Ensure timely submission of FMT, CCP and BFUs on monthly basis to coordination

·         Ensure high coordination, training and regular meeting with each budget holder to ensure high quality follow-up on each budgets

2.       Compliance with the contextual administrative and legal framework

·         Ensure compliance with cash safety policy at base level;

·         Ensure that financial controlle procedures are followed in order to minimize the risk of  financial fraud;

·         In the frame of his/her duties, ensure adherence of the compliance with the Thd rules and regulations and local government laws.

3.       Team Management

• Ensure the technical support and training (by using check list and accountancy board) in terms of accountancy management to his/her team;
• Ensure the GAP filling of admin manager staff when needed.

4.       Administrative Support

• Support HR department in monthly staff allocation on time sheet
• Supervise and monitor closely the filling and archiving of financial documents, and its  regular transportation of original copies to Coordination office.

5.       Reporting

• Regularly exchange information with his/her manager;
• Liaison with Logistics team on travel arrangements of staff;
• In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance;
• Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural).

Job description:

Under the supervision of the Base Manager/Field Coordinator, the Finance Officer carries out the accounting and financial management of the base, in compliance with donor, Tdh procedures and local legislation. Finance Officer will be responsible for contributing to the development and maintenance of financial systems and procedures, ensuring all financial regulations are adhered to, and maintaining updated accountancy, responsible for advising and implementing policies regarding to the administration of the base.

Main responsibilities:

1.       Contributes to the efficient financial management

·         Ensure the spread, adherence and monitoring of Tdh’s procedures in the area of the financial management.

·         Ensure the monthly closure of base accountancy and send to capital office at the beginning of each month the SAGA closure package with all relevant documents.

·         Responsible for cash books.

·         Assists in salary payments to all staff and Service Providers.

·         Responsible for all suppliers’ payments.

·         Manage the advances for national staff, operational or salary advances.

·         Supervise, on monthly basis the proper filing/stamping of the accountancy documents.

·         Ensure that all the supporting documentation received is correctly filled and eligible for Tdh standards.

·         Ensures the respect of accountancy deadlines.

·         Contributes to donor audits, annual audits and regular spot checks.

·         Ensure the high quality of cash management at base office level, in accordance with security considerations and program needs.

·         Ensure timely submission of FMT, CCP and BFUs on monthly basis to coordination

·         Ensure high coordination, training and regular meeting with each budget holder to ensure high quality follow-up on each budgets

2.       Compliance with the contextual administrative and legal framework

·         Ensure compliance with cash safety policy at base level;

·         Ensure that financial controlle procedures are followed in order to minimize the risk of  financial fraud;

·         In the frame of his/her duties, ensure adherence of the compliance with the Thd rules and regulations and local government laws.

3.       Team Management

• Ensure the technical support and training (by using check list and accountancy board) in terms of accountancy management to his/her team;
• Ensure the GAP filling of admin manager staff when needed.

4.       Administrative Support

• Support HR department in monthly staff allocation on time sheet
• Supervise and monitor closely the filling and archiving of financial documents, and its  regular transportation of original copies to Coordination office.

5.       Reporting

• Regularly exchange information with his/her manager;
• Liaison with Logistics team on travel arrangements of staff;
• In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance;
• Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural).