HR/Admin Assistant(15015)

[Baghdad,Iraq ]

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

 

Main Responsibilities : 

 

• Manage and monitor the attendance, absence, leave and tardiness records of employees, as well as biometric time-clock data. 
• Assist HR Officer in issuing Contract/ contract extension and end of contract letters.
• Assist HR officer in Onboarding/ Off boarding process. 
• Focal point and responsible for rising PRs on cost point for office needs. 
• Follow-up the daily work of the cleaners/ maintenance for the office and guesthouses .
• Perform daily checks on the cleaners and the other admin staff as directed by line manager .
• Request, follow-up and track for new/renewal IMC badges for Baghdad .
• Responsible for all bookings of meetings/ trainings in the office and external venues. Responsible for following-up the meeting room booking. 
• Liaise with Government entities on administrativeHR matters. 
• Assist in completing BI Check or filing when needed .
• Conduct site visits when needed. 
• Follow up and keep track of the Purchase orders/ Work orders for Baghdad office and sites. 
• Preparing agendas and making arrangements for meetings for the Team (such as inductions, SMT meetings, important external meetings), including materials as required.
• Prepare invitations, arrange reception and organize logistics for events (seminars, workshops etc) as needed. 
• Ensure that all office equipment and facilities work properly and comply with health and safety regulations. 
• Ensure that stationeries, cleaning materials and other office/GH supplies are replenished. 
• Stationery maintenance: (maintain the preapproved stock, order and issue items as necessary) .
• Responsible for managing the telephone credit for staff members mobile phones .
• Cleaning and maintenance items replenishment (based on the input from Cleaner and Maintenance Assistant). 
• Other relevant tasks as requested by the line.

• Diploma degree in Business administration or related field.
• One year experience in the related field.
• Good computer skills and Microsoft office programs.
• Very Good communication skills both written and spoken in English and Arabic.
• Personal commitment, efficiency, flexibility, drive for results.
• Highly motivated and good team working skill.

Please send your English CV to IMC email: [email protected]

• Please indicate the code of the position (15015) in the Subject line.

• CVs without the subject line “15015” will not be considered.

• Links to CVs will not be taken into consideration.

• Only shortlisted candidates will be contacted

 

 

_{Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review}