HR and Admin Officer – Iraqi Nationals Only (Erbil)

Job Title: Human Resources & Administration Officer – Iraqi Nationals Only

Function: Administration

Duty Station: Erbil, Iraq

Line Manager: Deputy Head of Mission

Line Management Responsibility: None

JOB PURPOSE

The HR and Adminstration Officer (HRAO) is responsible for supporting the HR and administrative function of Nonviolent Peaceforce Iraq’s (NPIQ) operational programme. The HRAO supports the operational team and all staff in the Iraq Country Programme. The HRAO is the in-country HR ensures staff are in compliance with policies and procedures.

KEY OBJECTIVES/RESPONSIBILITIES:

Commitment to NP Principles

Demonstrate a commitment to NP’s mandate and principles

Maintain a positive image of the organization full time while communicating with external actors, staff or operating in the field.

Personnel Management

• Ensure personnel files are complete with :

  • Recruitment process for all positions
  • CV of the staff
  • Up to date contract
  • Performance Appraisals
  • Leave Requests
  • Job Description

• Adherence to highest level of confidentiality.

• Track staff contracts and performance management timeline.

• Manage staff timesheets and ensure timely submission of properly completed monthly timesheets.

• Ensure up to date annual leave and R&R planning.

• Assist HR Manager and SMT with general support to HR functions

• Manage Service Agreements, time sheets and payments.

• Act as HR focal point for all staff and carry out HR capacity building and briefing for staff.

• Make regular visits to field teams to provide on-site HR support.

Recruitment

• Manage and participate in the recruitment process as appropriate, which may include assisting line managers with short-listing, participating in interviews if needed and carrying out reference checks.
• Vacancy posting internally and externally as appropriate, if needed.
• Liaison with potential candidates and assemble required documentation.
• Lead on HR induction process for new staff and ensure that induction checklists are used

Administration

• Assist Operations Department in registration, work permit, travel, visa and residency requirements for expat staff and visitors as required.
• Provide general support to other departments as requested by Line Manager
• Provide administrative support for staff domestic and international travel (e.g. booking, airport transport, liaison with travel agents).
• Any other task as reasonably requested by line manager.

CRITICAL INTERFACES

Relevant interfaces for this position are:

• HR and Admin Manager
• Senior Finance and Admin Officer
• Government Liaison Officer
• Operations Manager

QUALIFICATIONS AND COMPETENCIES

Education, Knowledge and Experience

These are skills, knowledge and experience that are important for effective performance.

• Minimum of 2 Years of professional experience in a similar position
• Diploma degree in management, business administration and/or Human Resources.
• Fluency in Arabic and English are mandatory.

• Strong cross-cultural communication and resilience skills.

• Strong sense of confidentiality and adoptability for a healthy work environment

• Able to establish and maintain effective working relations with people of different cultural backgrounds.

Skills

Independent Judgment/Analytical:

• Ability to set priorities and solve problems

Interpersonal:

• Ability to communicate effectively with individuals and work within a team
• Solutions focused, creative problem solver
• Flexibility and adaptability

Language:

• Fluency in Kurdish and Arabic
• Excellent level of written and spoken English and Arabic

Information Technology:

• Good skills in Microsoft Office applications