HR Assistant

[Baghdad,Iraq ]

Position:                                       HR Assistant

Reports to:                                       HR Manager 

Duty station:                                    Baghdad Office 

Travel:                                               Regular travel to be expected

 

All SSORD employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and believes shall guide our actions and relationships. 

Background and Overview

SSORD is a non-profit, non-governmental organization focusing on humanitarian, relief, development as well as charitable activities and able to provide relief assistance to host community (vulnerable people), returnee refugees and IDPs, regardless of race, color, religion and cultural background. SSORD works in Anbar, Baghdad, Salaheldin, Najaf, Karbala, and Ninawa. The headquarter is in Baghdad with several other field offices located in areas of interventions. SSORD vision is to focus on implementing relief and development activities that benefit all vulnerable Iraqis without discrimination. The mission of the organization is to provide vulnerable communities with sustainable humanitarian services and improve their socio-economic status.

SSORD humanitarian interventions include WASH, Livelihood, Peace Building, Education, and Child Protection. Our work in Anbar, Baghdad, Najaf, Karbala, Salaheldin, Ninawa has resulted in hundreds of thousands of direct and indirect beneficiaries. Thanks to strong community engagement and joint planning with local authorities, SSORD has been able to maximize the cost-efficiency of its interventions and create multiplier effects for the population. In every location, SSORD has established community-based committees that are systematically consulted and involved into the planning, implementation and monitoring of the activities. Local authorities have supported SSORD’s project planning and delivery through meetings, field visits, and free of charge service delivery. SSORD is also a member of the Education, Protection, Child Protection, Livelihoods and WASH clusters at the local level.  In Baghdad and Anbar governorates SSORD is registered with the Ministry of Education and Ministry of Labor and Social Affairs and holds regular contacts with local authorities at district level.

 

Role Summary:

The HR Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes and documents.

 

As a member of SSORD staff they will work closely with others and provide an example of SSORD good working practice, always working hard to ensure the job is done.  

 

At all times all SSORD employees are expected to: 

Behave and perform duties to a high standard, always upholding The SSORD good reputation
Build and maintain good relations with the local counterparts
Work well with others and always support our SSORD colleagues and respect each other 
Maintain a professional approach, always behaving professionally.

Duties and Responsibilities:

Establish, manage, and maintain personnel files in an accurate and consistent manner;
Substantiates applicants’ skills by administering and scoring tests where applicable;
Schedules candidate interviews by coordinating appointments with the relevant panel members;
Welcomes new employees to the organization and conducts orientation;
Submits employee data reports by assembling, preparing, and analyzing data and information;
Maintains employee information by entering and updating employment and status-change data;
Provides secretarial support by entering, formatting, and printing information; organizing work;
Maintains staff confidence and keeps human resource information highly confidential;
Prepares Employment contracts;
Enters all required data of all staff members into SWEDO’s HR system and policies;
Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment;
Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
Creates and maintains filing and reference system as per SSORD guidelines;
Drafts routine correspondence, letters, documents and forms related to SSORD admin matters;
Other duties as assigned by direct supervisor or HR manager

Bachelor Degree in Management or Human Resource;
At least one to two years’ experience in the same position or HR field;
Experience working with NGOs or humanitarian organizations is a plus; understanding of humanitarian principles & values is a must;
Fluency in English, Arabic Languages;
Proficiency in Microsoft Office, especially Word, Excel and Outlook email;
Strong organizational and problem-solving skills;
Posses strong cross-cultural communication skills, both written and verbal;
Good management, administrative and communication skills;
Must be organized, able to be multi-tasked, flexible, and able to work as a team and individual;
Be very flexible regarding time, tasks and responsibilities.

please send your English CV to SSORD email:

[email protected]

Please indicate the Title of the position in the Subject line.

**CVs without subject line “HR Assistant  “ will not be considered.

Links to CVs will not be taken into consideration.

 

**Only shortlisted candidates will be contacted.

Minimum Three References to be provided with CVs, CVs without references will not be considered