Human Resources & Administration Officer

[Erbil,Iraq ]

Job Title:                                           Human Resources & Administration Officer – Iraqi Nationals Only

Function:                                          Administration 

Duty Station:                                    Erbil, Iraq  

Line Manager:                                  Deputy Head of Mission 

Line Management Responsibility: None 

 

JOB PURPOSE

The HR and Administration Officer (HRAO) is responsible for supporting the HR and administrative function of Nonviolent Peaceforce Iraq’s (NPIQ) operational program. The HRAO supports the operational team and all staff in the Iraq Country Programme. The HRAO is the in-country HR that ensures staff is in compliance with policies and procedures.  

 

KEY OBJECTIVES/RESPONSIBILITIES: 

Commitment to NP Principles

• Demonstrate a commitment to NP’s mandate and principles  
• Maintain a positive image of the organization full time while communicating with external actors, staff, or operating in the field.  

Personnel Management

• Ensure personnel files are complete with  :
  • The recruitment process for all positions 
  • CV of the staff 
  • Up to date contract 
  • Performance Appraisals 
  • Leave Requests
  • Job Description 

• Adherence to the highest level of confidentiality.   

• Track staff contracts and performance management timeline. 
• Manage staff timesheets and ensure timely submission of properly completed monthly timesheets. 
• Ensure up-to-date annual leave and R&R planning. 
• Assist HR Manager and SMT with general support to HR functions   
• Manage Service Agreements, timesheets, and payments. 
• Act as HR focal point for all staff and carry out HR capacity building and briefing for staff. 
• Make regular visits to field teams to provide on-site HR support. 

Recruitment

• Manage and participate in the recruitment process as appropriate, which may include assisting line managers with short-listing, participating in interviews if needed and carrying out reference checks. 
• Vacancy posting internally and externally as appropriate, if needed. 
• Liaison with potential candidates and assemble required documentation. 
• Lead on HR induction process for new staff and ensure that induction checklists are used 

Administration

• Assist Operations Department in registration, work permit, travel, visa and residency requirements for expat staff and visitors as required.  
• Provide general support to other departments as requested by Line Manager 
• Provide administrative support for staff domestic and international travel (e.g. booking, airport transport, liaison with travel agents).  
• Any other task as reasonably requested by the line manager. 

 

CRITICAL INTERFACES 

Relevant interfaces for this position are: 

• HR and Admin Manager 
• Senior Finance and Admin Officer 
• Government Liaison Officer 
• Operations Manager 

Education, Knowledge, and Experience  

 

These are skills, knowledge, and experience that are important for effective performance.  

• Minimum of 2 Years of professional experience in a similar position 
• Diploma degree in management, business administration and/or Human Resources. 
• Fluency in Kurdish, Arabic, and English is mandatory. 
• Strong cross-cultural communication and resilience skills. 
• Strong sense of confidentiality and adoptability for a healthy work environment 
• Able to establish and maintain effective working relations with people of different cultural backgrounds. 

Skills  

• Independent Judgment/Analytical:
• Ability to set priorities and solve problems 

Interpersonal:

• Ability to communicate effectively with individuals and work within a team
• Solutions focused, creative problem solver
• Flexibility and adaptability 

Language:

• Fluency in Kurdish and Arabic 
• Excellent level of written and spoken English and Arabic 

Information Technology:

• Good skills in Microsoft Office applications 

 

• Qualified candidates meeting the above requirements are requested to apply through https://nonviolentpeaceforce.bamboohr.com/jobs/view.php?id=54 
• This position is open to qualified Iraqi National candidates only.
• The closing date for applications is 31/07/2021.

 

SPECIAL NOTICE

Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

 

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries and other stakeholders and is committed to ensuring safeguarding practise reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.