Procurement and Logistics Assistant

[Erbil,Iraq ]

Job Summary

The primary role of the Fleet and Operations Assistant will be divided in to various responsibilities. The responsibilities may vary in this entry level position and are up to the discretion of the supervisor.

• Approximately 50% of the time will be spent focusing on Procurement. The Procurement and Logistics Assistant will be responsible for field Procurement which includes direct procurement or getting quotations as needed. Buying the requested items, delivering items to the budget manager and maintaining good archive. Procurement paperwork including (RFQs, preparing procurement packages, preparing contracts, help in tenders (as needed).
• Approximately 30% of the time will be spent in support of Erbil Base functions which include but are not limited to maintenance, payments, and warehousing. Checks and ensure all the houses have enough from cleaning supplies to food and water and everything between for the staff living.
• Approximately 20% of the time will be spent in support of the Fleet team and in functions as seen necessary by the Logistics Manager. The Procurement and Logistics Assistant will work alongside the Fleet Coordinator to make sure vehicles are properly maintained and all paperwork is collected accurately and in a prompt fashion. In addition, conducting airport pick-up/drop-off (if needed) as well as transporting documents and staff to various locations in Kurdistan and Mosul. Destinations include but are not limited to Erbil, Hamdaniyah, Nimrud, Mosul, Sinjar, Sinuni, Duhok, Khanke, and SheikhanThese above percentages are approximate and will vary based on real time needs. Samaritan’s Purse and the supervisor reserve the right to amend, adjust, and alter the above at their discretion.

 

Job Duties:

• The Procurement and Logistics Assistant will be responsible for field Procurement which includes direct procurement or getting quotations as needed. Buying the requested items, delivering items to the budget manager and maintaining good archive. Procurement paperwork including (RFQs, preparing procurement packages, preparing contracts, help in tenders (as needed).
• Maintaining the procurement policy that is set by Samaritan’s Purse.
• Assist the Base Coordinator and provide help when needed. This includes but is not limited to tasks related to house and office maintenance, overseeing the quality of maintenance work, payment functions, warehousing, and other day to day operational tasks. Ensure all visitors rooms are always ready and are stocked with necessary supplies. Paying all kind of bills related to the SP facilities (electricity/water/generator/internet).
• The Procurement and Logistics Assistant will work alongside the Fleet Coordinator to make sure vehicles are properly maintained and all paperwork is collected accurately and in a prompt fashion. In addition, conducting airport pick-up/drop-off (if needed) as well as transporting documents and staff to various locations in Kurdistan and Mosul. Destinations include but are not limited to Erbil, Hamdaniyah, Nimrud, Mosul, Sinjar, Sinuni, Duhok, Khanke, and SheikhanThese above percentages are approximate and will vary based on real time needs. Samaritan’s Purse and the supervisor reserve the right to amend, adjust, and alter the above at their discretion.
• Complete other activities as directed by the Line Manager and performing all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse with a generous and serving spirit.

Skills Required

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s statement of faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.
2. Possesses strong organizational and problem solving skills within a fast-paced environment.
3. Must be a self-starter and internally driven to success and hard work.
4. Possesses strong cross-cultural communication skills, both written and verbal.
5. Must be a humble team player.
6. Ability to be flexible and adaptable, taking on additional responsibilities as needed.
7. Willingness to travel in and out of the field.
8. Knowledge of computer systems and its applications such as Outlook, Word, and Excel including formulas/formatting.
9. He/she must have analytical and report writing skills.
10. High level of integrity and stewardship.
11. Committed to the SP values and ethics.
12. Understanding and practical application of local road related laws and safe driving principals.
13. Good oral communication skills in local languages, and preferably English.
14. Willing to work long hours and weekends, and to travel away from the site.

 

Education / Experience Needed

Two years’ experience in Procurement/Fleet highly preferred and NGO experience serving as an advantage.

 

LANGUAGE

Fluency in English, Arabic, Kurdish are required

Send your CV/Resume to the following email:

[email protected]

• The subject of the email should be Procurement and Logistics Assistant – Erbil

• Please make sure to follow the subject so that your CV will be reviewed.

• CVs must be in English language.