Logistics Assistant

[Tikrit,Iraq ]

Role Summary:

The Logistics Assistant is responsible for managing and tracking the movement of all supplies and equipment (including fleet, mechanical) for the location. The Logistics Assistant’s role is to enable operations and support, helping staff to make requests for materials and equipment required during the work cycle and ensuring accountability.

 

Responsibilities:

The Logistics Assistant will be responsible for implementing HALO’s logistics system, keeping inventory of the stores and issuing supplies. The Logistics Assistant is responsible for ensuring that HALO procedures are followed and ultimately responsible for the accurate record keeping of all supplies and equipment on the location.

Stores and Procurements

• Issue and receive all equipment.
• Ensure the security of all stores.
• Ensure stores are organized and clean.
• Prepare equipment prior to deployment in support of HALO operational teams.
•  Coordinate the in-cycle issue and transfer of equipment as needed.
•  Report on lost or damaged items and prepare write-off lists.
•  Monitor stock consumption and anticipate and forecast procurement needs.
•  Forward supply requests to the administration
• Catalogue every new item entering the store (including physical marking if necessary).
•  Monitor the servicing and maintenance of stores equipment.
•  Support local purchasing of equipment.
•  Assist maintaining a list of suppliers and quotes for common items.
• Under the direction of senior management, transfer capital equipment records into the database.

 

Record keeping

• Record all stock movements and ensure they are entered into the logistics database and filed in paper-form when necessary
•  Ensure where necessary that store cards are accurate.
•  Submit monthly and 3 monthly requests to the administration for purchasing
•  Conduct and assist as instructed during stores checks (monthly 50% or 100%).

 

Other

• Carry out any other duties as directed to meet project standards and operational requirements.
•  Help with other projects that need help with supplies, building, compound and accommodation maintenance
• Check quantities, quality and report to the log manager conformity upon reception of new items.
• Support the locations store keepers if needed.
• While the position is based in Tikrit 50% of your time will be spent in Baiji.

 

Qualifications:

Education

•  Diploma degree or any relevant degree.

Experience

• The Logistics Assistant must have a knowledge of Microsoft Office and be proficient in Excel
• 2 years’ experience in an office setting, preferably in a position that handled logistics, ordering, and record-keeping

• Good in English
• Travel is required especially between Tikrit and Baiji.

•  To apply please send your C.V as PDF document to this email  [email protected].
• The subject of e-mail please should be exactly “HT-21-054” so your C.V can be filtered.
• Only short listed candidates will be notified for the interview.
• We are equal opportunity employer and qualified female are strongly encourage to apply.
•  Deadline for applications: September 29 2021