Logistics Technical Assistant

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The Country Offices shall adapt them to the existing organizational chart and the size and complexity of the operations. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

 

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Ensure proper filing of fleet documents like vehicle rental contracts, driver tests sheet, driving license copies, vehicle registration copies, access letters copy and vehicle maintenance records.
3. Make decisions on the ground with limited or remote supervision
4. Receive materials and supplies, store them in assigned locations and distribute them according to NRC procedures
5. Supervise packing, loading and unloading of all materials
6. Informs suppliers on short supplies and ensures all over/wrongly consigned goods are returned to suppliers.
7. Ensure availability of storage space and maintain orderliness and cleanliness of the warehouse at all times
8. Ensure safety and security of materials
9. Ensure that only authorized staff are allowed to enter the warehouse and receive supplies or materials
10. Maintains an up-to-date electronic record of all correspondence related to purchase orders, requisitions and Good Received Notes (GRN) and records.
11. Prepare periodic stock reports and assist in carrying out periodic inventory audits
12. Immediately report losses, damages or discrepancies

 

 

 

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Ensures correctness of the contents in respect of the purchase order.
• Receives and inspects the physical condition of consignments and scrutinizes relevant documents.
• Inform Support coordinator on expiry date of consumable items stored in warehouse.
• Update stock and update with relevant staff on weekly bases.
• Arrange truck laborers for loading and offloading materials at the warehouse.
• Implement fleet operations policies and procedures under direction of the Support Coordinator
• Supervise movement control drivers and provide support to them in line with NRC fleet policies and procedures to meet desired fleet operations objectives.
• Develop and maintain effective filing systems for vehicles, fleet human resource and power generation machines, both electronic and paper.
• Update and maintain effective movement plans and coordinate with Country Office fleet staff.
• Document fleet technical issues, gaps and questions, and channel to the Support Coordinator.
• Ensure ongoing fleet operations is well monitored, tracked and reported to Support Coordinator.

 

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

 

1. Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

 

• Working with people
• Communicating with impact and respect
• Planning and delivering results
• Handling insecure environments

 

2. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

 

Generic professional competencies for this position:

• Previous experience from working in complex and volatile contexts
• Minimum of 2 years’ experience from working as a Logistics Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English and Arabic Languages

 

Context/ Specific skills, knowledge and experience:

• Computer skills (common Microsoft Windows and Office applications)
• Ability to work under pressure and meet deadlines

 

3. Behavioral competencies :

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Contract Duration: 6 months ( with the possibility of extension).
Duty Station: Anbar
Health Insurance is provided.
Salary: G4/S1, According to NRC’s Iraq salary scale and terms and conditions.
Female candidates are strongly encouraged to apply.
NRC is an equal opportunity employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality, and physical ability.

For more information please read Job Description

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment.