National Programme Officer (Migration Management)

[Baghdad,Iraq ]

Context:

 

 

Under general guidance of the Chief of Mission (CoM)/(DCOM), under the overall supervision of the Head of Migration Management Unit (MMU) and the direct supervision of the Programme Officer (Migration Governance), the incumbent will be responsible for supporting and assisting the achievement of the objective and results of MMU projects as well as day to day coordination of the implementation of the activities under Migration Management programme.

 

Core Functions / Responsibilities:

 

1. Support the Programme Officer (Migration Governance) in coordinating overall planning, implementation and monitoring of programme activities such as conferences, trainings, workshops, study/field visits etc. (administrative, financial, logistical as well as content-related aspects of activities).

 

2. Coordinate daily work and functions of the IOM programme implementation team – senior assistants, assistants and junior assistants; coordinate activities of consultants performing specific tasks in the framework of the programme.

 

3. Coordinate and personally participate in the monitoring of budget expenditures of the projects.

 

4. Actively participate in reporting (inception; periodical progress etc.) in the framework of the projects.

 

5. Actively participate in M&E process in the framework of the projects.

 

6. Ensure that projects implemented are properly integrated into Government of Iraq Migration Governance priorities.

 

7. Act as a primary focal point in coordinating project activities and communications with the governmental beneficiaries as well as other stakeholders and partners of the programme.

 

8. Maintain effective coordination with line ministries, national authorities, international organizations, NGO representatives, UN agencies, academia, donors and other stakeholders relevant to IOM objectives and operations

 

9. Liaise with other IOM missions, ROs and HQ in providing relevant authorities (both governmental and non-governmental) with relevant knowledge and capacity in migration management area, particularly in relation the programme activities.

 

10. Participate in strategic and technical meetings in the framework of the programme; moderate project events; prepare and deliver presentations during projects events; respond to questions of participants of projects events.

 

11. In close coordination with all relevant stakeholders, identify potential areas of new initiatives and interventions of IOM in the area of migration management.

 

12. Regularly research, follow-up, compile, analyze and share information/data on national, regional and international developments, reports, publishing, legislation and other relevant documentation on migration relevant to work of IOM Iraq, noting and highlighting noteworthy issues and proposing actions, especially in the field of irregular migration, migration management, immigration and border management, mixed migration and technical cooperation on migration.

 

13. Perform other duties as may be assigned by the direct supervisors..

Context:

 

 

Under general guidance of the Chief of Mission (CoM)/(DCOM), under the overall supervision of the Head of Migration Management Unit (MMU) and the direct supervision of the Programme Officer (Migration Governance), the incumbent will be responsible for supporting and assisting the achievement of the objective and results of MMU projects as well as day to day coordination of the implementation of the activities under Migration Management programme.

 

Core Functions / Responsibilities:

 

1. Support the Programme Officer (Migration Governance) in coordinating overall planning, implementation and monitoring of programme activities such as conferences, trainings, workshops, study/field visits etc. (administrative, financial, logistical as well as content-related aspects of activities).

 

2. Coordinate daily work and functions of the IOM programme implementation team – senior assistants, assistants and junior assistants; coordinate activities of consultants performing specific tasks in the framework of the programme.

 

3. Coordinate and personally participate in the monitoring of budget expenditures of the projects.

 

4. Actively participate in reporting (inception; periodical progress etc.) in the framework of the projects.

 

5. Actively participate in M&E process in the framework of the projects.

 

6. Ensure that projects implemented are properly integrated into Government of Iraq Migration Governance priorities.

 

7. Act as a primary focal point in coordinating project activities and communications with the governmental beneficiaries as well as other stakeholders and partners of the programme.

 

8. Maintain effective coordination with line ministries, national authorities, international organizations, NGO representatives, UN agencies, academia, donors and other stakeholders relevant to IOM objectives and operations

 

9. Liaise with other IOM missions, ROs and HQ in providing relevant authorities (both governmental and non-governmental) with relevant knowledge and capacity in migration management area, particularly in relation the programme activities.

 

10. Participate in strategic and technical meetings in the framework of the programme; moderate project events; prepare and deliver presentations during projects events; respond to questions of participants of projects events.

 

11. In close coordination with all relevant stakeholders, identify potential areas of new initiatives and interventions of IOM in the area of migration management.

 

12. Regularly research, follow-up, compile, analyze and share information/data on national, regional and international developments, reports, publishing, legislation and other relevant documentation on migration relevant to work of IOM Iraq, noting and highlighting noteworthy issues and proposing actions, especially in the field of irregular migration, migration management, immigration and border management, mixed migration and technical cooperation on migration.

 

13. Perform other duties as may be assigned by the direct supervisors..

Education

 

• Master’s degree social sciences, administration or a related field from an accredited academic institution.
• Bachelor’s degree from above filled or from an accredited academic institution, with minimum 2 years of relevant professional experiences

 

 

Experience

 

• Good computer skills (Word and Excel is a minimum requirement);
• Ability to work independently or with minimal supervision
• Possesses managerial skills (planning, organization and reporting)
• Good communication skills
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds
• Ability to handle confidential matters
• Ability to meet deadlines and work under pressure
• Strong computer background including experience with relational database and Microsoft applications such as Excel, PowerPoint, Word, and Outlook
• Personal commitment, efficiency, flexibility, and initiative to achieve results
• 5-10 years of experience in the field of administration and programme support can be considered in lieu of the abovementioned education requirement.
• Works effectively in high-pressure, rapidly changing environments
• Coordinates actions with emergency response actors and making use of coordination structures
• Support adequate levels of information sharing between internal units, cluster partners,
• IOM and other emergency response actors.

 

Languages

 

• English and Arabic are required.
• Any other language is an advantage.

 

Skills

 

• Position specific skills, for example:
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS)

 

 

Required Competencies

 

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

 

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

 

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

 

• Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

 

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.

 

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

 

• Proactively seeks responsibility in delivering towards the goals of the Organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable.

 

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 

• Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
• Listens and seeks to understand without bias, and responds appropriately.
•  Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via a link:

 

https://iraq.iom.int/jobs/national-programme-officer-migration-management

 

For an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.