Office Manager

Summary

Environmental Holdings Group (EHG)/Alloy, an environmental remediation and demolition company has an immediate need for an Office Manager. Our ideal candidate will possess a strong work ethic, be self-motivated, able to multi-task and be a problem-solver, show strong attention to detail and organization, and – most importantly – believe in a team- oriented approach. This position is based out of our Raleigh, NC office.

Office Manager

PRIMARY FUNCTION:
Provide administrative and accounting support for branch and core management personnel. Work closely with Branch manager, Operations, and project management to ensure efficiency, record keeping, compliance and financial objectives are met.

TYPICAL DUTIES:
Process monthly AIA billings

Secure and manage various permits for all projects

Supervising day-to-day operations of the administrative functions of branch location.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Working with branch manager and Operations Manager to develop, review, and improve administrative systems, policies, and procedures.

Maintain/set up filing systems, personnel files, bid files, project files,

Using various software, including word processing, spreadsheets, databases, and presentation software.

Answer phones. Screen/handle routine and or non-critical items, pass others on to supervisor(s).

Compile and prepare reports as requested by team members

Coordinate and process general administrative work (time sheets, vacation requests, office supplies).

SITE SPECIFIC DUTIES:
Process field new hires through BirdDog/Arcoro HR software

Upkeep documentation in Project Manager’s project folders through online share file system

AR

Work with PM’s to complete Billing submission to clients

Review aging reports and provide status updates

Work with PM’s to collect outstanding balances Reporting

Over see PM submission of contract adjustments and accruals

Oversight of PM submission of certified payrolls recycle report, manifests on as needed project specific basis.

Submission of requests and timely delivery of Bond request, Bond updates/ releases, COI’s, W9’s

Assist in PO issuance and maintenance of PO log

Work with PM’s to ensure Vendors are compliant with company/ project insurance requirements, lien waivers and required reporting documentation

Fieldflo responsibilities

Daily-

Cross Referencing Timesheets (sent in by the supervisors) with the daily timesheet in fieldflo.

Audit projects to ensure that all of the mandatory forms are open and being used correctly in each project

Job Books

Create a job book for each Job and include the proper paperwork specific to each one.

Include all required paperwork for project execution to include but limited to: e Asbestos Paperwork (Asbestos Certification, Asbestos License, Physical, and Fit Test.) Project forms, work and safety plans created by PM

Break down the books (once the job has completed) and upload all paperwork to Box in the specific job folder.

Assist and Prepare pre and post job submittals.

Permits

Primary Submittal of project permits

PM to provide required information for demolition and Asbestos permitting per project location

Trucking Logs

Input the information from the Truck drivers driving logs into the live tracking sheet.

Input the information from the Live trucking log into Revenue and Productions Tracking on box.

Scan in any weight tickets into Fieldflo to match up with the Waste load out Forms in each job, save to appropriate project folder.

Requirements:
A minimum of 3 years of experience in the construction industry (asbestos and/or lead hazard abatement experience preferred).

Construction and job costing experience.

Proficient in Microsoft applications (i.e. Excel, Word) and accounting/estimating software. Able to work well as a team player.

Problem solving/troubleshooting ability.

Strong communication and organizational skills, with an attention to detail and a commitment to follow- through.

EHG/Alloy provides an excellent work environment, strong and competitive benefits, outstanding educational opportunities and a solid career path for the employee that excels.

EHG/Alloy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Job Type: Full-time

EOE/Vet/Disability

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at:

Email: [email protected]

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

If you want to view the EEO is the Law poster, please choose your language: English – Spanish – Arabic – Chinese

If you want to view the EEO is the Law Supplement poster, please choose your language: English – Spanish – Chinese

If you want to view the Pay Transparency Policy Statement, please click the link: English

Please note that we participate in the Federal Employment Verification Program (E-Verify). Your employment will be contingent upon confirmation of your employment eligibility through the E-Verify Program. To confirm employment eligibility, please review the complete list of acceptable identification documents at https://www.uscis.gov/i-9-central/acceptable-documents. If you are extended an employment offer you will need to have them available during the onboarding process. The same documents used to complete E-Verify will also need to be shown to your supervisor on the first day of orientation.

If you want to view the Notice of E-Verify Participation, please click the link: E-Verify Poster – English

If you want to view the Right to Work Poster, please click the link: Right to Work Poster – English

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