Procurement Assistant at ILO.

Introduction

The project is funded by the EU and linked to CPO TUR 101 under Outcome 7 on Adequate and Effective Protection for All.

The overall of the project is the elimination of the worst forms of child labour (WFCL) in seasonal agriculture with a specific purpose to enhance national and local capacity for the elimination of the worst forms of child labour in seasonal agriculture as well as providing services to children at risk and their families.

The project will contribute to overall policy advocacy and implementation, expansion of knowledge base and improvement of institutional capacity for the elimination of child labour in seasonal agriculture. In this respect, all planned interventions have a counterpart in the national policy documents and contribute to achieving national objectives at the macro level.

At the micro level, the project will strengthen the central and local capacity of the MoFLSS as well as local authorities for the elimination of the worst forms of child labour in seasonal agriculture. In addition, awareness of the general public, families, decision makers, employers, intermediaries, school principals, teachers and media concerning child labour will be raised and policy dialogue for the elimination of WFCL in seasonal agriculture will be improved.

The project will support withdrawal/prevention of children from seasonal agricultural work and provide them with education services through five outcomes as described below:

Outcome 1: Working/at-risk children are withdrawn or prevented from work in seasonal agriculture; families, employers, agriculture intermediaries and village heads abstain from or take action to combat child labour

Outcome 2: MoFLSS, workers’ and employers’ organisations, gendarmerie, NGOs take coordinated action for policy development and implementation to eliminate the WFCL

Outcome 3: Willingness among general public and target groups for eliminating child labour in seasonal agriculture is enhanced

Outcome 4: Advocacy for, formulation, planning and implementation of policies to eliminate child labour in seasonal agriculture is enhanced.

Outcome 5: Coordination and cooperation between stakeholders in areas of implementation and management of child labour interventions at national and local level is strengthened.

Reporting Lines

The ILO will be operationally and technically responsible for the referred project which will be implemented and managed by the ILO in close cooperation with the Directorate General of Labour of the MoFLSS and social partners. The Procurement Assistant will closely work with the Finance and Procurement Officer and undertake the below mentioned duties under the supervision of the Senior Project Coordinator.

The Procurement Assistant will report to the Senior Project Coordinator under the overall supervision of the Director of the ILO Office for Turkey.

Description Duties

1. Assist in the procurement of services and supplies in line with ILO’s financial rules and regulations for the project and arrange for control of distribution and maintenance of inventory records.
2. Conduct a market research to identify potential service providers, vendors, implementing partners and experts and their market prices and consolidating all this information into a list for future use by the project.
3. Prepare all the necessary documentation for tenders (RFQs, RFBs) including assisting in the preparation of the terms of references and technical specifications.
4. Sending the tender documents to potential vendors/service providers and/or arranging for the publication of tender announcements (depending on the procurement threshold).
5. Communicating with the potential vendors/service providers to ensure that ILO procedures are followed during the procurement process.
6. Collecting and compiling the tender bids, preparation of evaluation forms, assisting the members of the evaluation panel and acting as the Secretary to the Evaluation Committees.
7. Assist in the preparation of the evaluation reports and collecting the signatures of panel members on the reports according to the ILO established procurement procedures.
8. Keeping the inventory records of the project.
9. Perform necessary tasks under the ILO’s internal integrated resource utilization system (IRIS) and software

10. Follow the customs clearance procedures (if any) of imported goods.
11. Establish and maintain a database of contract documentation, terms of references, list of suppliers of goods and services.
12. Follow-up on the delivery of goods and services and keeping the inventory records of the project in close cooperation with the Finance and Procurement Officer and the Finance Assistant.
13. Assist in the preparation of the draft procurement plans for the project and to update them on a regular basis.
14. Perform other duties as may be assigned by the Director of ILO Office for Turkey.

Education

• Completion of secondary school education.

Experience

• At least 6 years of general work experience.
• At least two years of specific professional experience in procurement and purchasing.
• Experience in conducting procurement in the context of donor-funded projects will be an asset.
• Expertise and familiarity with UN, EU and/or ILO procedures will be an asset.

Languages

• Excellent command of English and Turkish both oral and written.

Competencies

Among nine ILO core competencies, following competencies are particularly important for this position:

Quality Orientation, Integrity and Transparency, Client orientation, Ability to organize work of own and others paying attentions.

Competencies-Others

• Ability to reason and make sound judgements.
• Ability to work under pressure.
• Good understanding of the main principles of procurement.
• Ability to use other software packages required by work (Excel, Word, Power Point).
• Good knowledge of clerical practices and procedures, and knowledge of administrative and financial practices.

• Ability to search and retrieve information from market, central databases and compile reports.
• Ability to search and retrieve information from market, central databases and compile reports.
• Ability to communicate in an appropriate and clear manner.
• Demonstrated responsible behaviour and attention to detail.
• Ability to work in a multicultural environment and gender-sensitive attitude.
• Good drafting skills and ability to organize own work.
• Must display a high standard of ethical conduct and exhibit honesty and integrity.
• Ability to communicate effectively both orally and in writing.