4310
Time Type:
Full time
Worker Type:
Regular
Chemonics International seeks a Project Support Coordinator for the USG Business Line Support Division and the Global Health Division. The Project Support Coordinator will be performing administrative tasks that contribute to the efficient operations of the regional business unit (RBU). In this capacity, the coordinator follows established processes and procedures that address the administration of enterprise resource planning (ERP), project support, and operational systems. There will be 1-2 coordinators embedded in each of the regional business units as well as in the Global Health Division. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities include:
ERP-Related Support
Serves as a resource for ERP-related questions for divisional staff, responsible for identifying the appropriate resources to responding to and troubleshooting problems as appropriate
Responds to and troubleshoots queries
Submits timesheet delegations when staff are out of the office
Updates supervisors
Processes invoices from consultants on MSAs
Processes timesheets and expense reports on behalf of consultants and staff
Requests and activates PINs
Requests wire transfers including requesting bank account information and tracking requests through confirmation
Conducts invoicing
Sets up vendor and payment requests; may process invoices and other ERP-related tasks through ad hoc support to project management units
Project Support
Liaises directly with support departments (HR, compliance, and F&A) to respond to requests for information, audit requests, and associated follow-ups/coordination with PMUs to ensure project compliance with rules, regulations, and corporate policy, in consultation with operations manager or director
Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding and repatriation of employees and consultants
Coordinates travel and visa requests
Supports review of local expenses, supporting documentation, or draft invoices for review and approval
Analyzes subcontractor invoices and backup documentation and submits for payment
Provides audit support by saving relevant project documents to project SharePoint files and facilitating document reviews as appropriate
Performs administrative tasks for closed projects
Supports ServiceNOW requests
Operations
Provides SVP signature and scheduling support
Conducts BB&T credit card reconciliations
Updates company trackers and databases
Forwards announcements and reminders to RBU staff
Performs other tasks as necessary
Qualifications:
Bachelor’s degree required; no work experience required
Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
Communicates clearly and concisely in verbal and/or written communications
Demonstrated experience multitasking with attention to detail, organization, and time management skills
Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or professional setting
Excellent customer service and interpersonal skills
Works independently and as part of a team
Demonstrated resourcefulness in problem-solving and initiative to learn new skills
English fluency required. Proficiency in Spanish, French, or Arabic preferred.
Knowledge of Microsoft Office applications; prior experience with Microsoft D365 preferred
Demonstrated leadership, versatility and integrity
Apply by August 6, 2021. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
COVID-19 Recruitment Information
Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.
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