Security & Operations Assistant

[Erbil,Iraq ]

Main Responsibilities:

 

Safety & Security:

• Handling & maintain surveillance devices (CCTV, DVR)
• Maintain & manage log of visitors and inform “Country Operations Manager” immediately in case of unexpected or unannounced visitors.
• Guide visitors through Internews internal COVID-19 policies before making entrance to Internews premises.
• Provide weekly report on security status of Iraq to “Country Operations Manager”
• Support in conducting security risk assessments for hotels and event venues.
• Prepare, follow up and monitor daily movements of Internews vehicles and staff
• Participate in Security trainings as requested.
• Process vetting of vendors in accordance with Internews guidelines.

 

Operations:

• Provide logistics and administrative support for all events, trainings, meetings such as (Stipend forms, fellowship forms, certificates, stationaries) and any other related requirements as needed.
• Ensure archiving and monitoring all the relevant documents of operation department.
• Support with making travel arrangements, securing hotel accommodations and booking venues for events.
• Assist with stipend distribution to participants during program training/s.
• To proceed with purchasing needs as required (stationary, office utilities, hygiene supplies).
• Carry out payments to suppliers as requested by Country Operations Manager.
• Assist in annual market survey and updating vendor log.
• Conduct and maintain inventory on real time basis to all Internews assets and update the Asset List frequently.
• Oversee and manage cleaning and sanitization schedule of the Janitor.
• Handling office tasks, on daily bases such as, printing, copying, and scanning.
• Other tasks as assigned.

Qualification

• University degree in Business Administration or a related field.
• At least (1) years of relevant professional experience in logistics & security.
• Fluent in written and spoken Kurdish and working proficiency in English & Arabic.
• Strong writing and reporting skills.
• Excellent organizational and communication skills.
• Ability to work with minimal supervision
• Must be self-reliant, resourceful, a good problem-solver, good humored and flexible.

Preferred Qualification

• Previous experience in working with multi-cultural context is an asset. 
• Previous experience in Security related fields is a strong asset.