| Job title: Supply Chain Officer |
| Reporting to: Support Services Manager
Employment Band: H
Management or Non-Management: Non-Management
Direct reports: None
Technical reports: None
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Unit/department: Support
Location: Tikrit Office (with travel to program locations in Salah dean government)
Authorization level: According to the IDRA
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| Overall purpose of the role:
Oversee logistics and purchasing for the Tikrit office and program sites throughout Saleh Al Dian governorate in close coordination with the Supply chain Specialist, Support Services Manager, Tikrit program teams, other departments (finance, etc.)
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| Responsibilities:
- Responsible for the procurement cycle including receiving & verifying Purchase Requests from program teams, identification of potential suppliers, receiving quotations from suppliers through a Request for Quotations (RFQ) process, completing RFQ reports, organizing signing of Purchase Orders (contracts) with suppliers, and working with finance team to ensure timely payment to suppliers
- Prepar and support ITB packges (TOC report, Admin analysis, techical analysis and contract award)
- In coordination with the Supply Chain Assistant, filing, scanning, and sharing all required documents & procurement/supplier files both in hard copy & on the office DropBox
- Maintaining an up-to-date procurement tracker
- Maintaining an up-to-date inventory list & proper storage of DRC assets in the storage room or other storage sites
- Follow-up in a timely manner with Suppliers for all urgent requirements
- Responsible for logistical support to Tikrit office, sub-offices and to program teams including maintenance & repair, generator functionality & fueling, when it is needed in the absent of the Admin Assistant
- Responsible for fleet management including day-to-day scheduling of vehicles based on program needs and oversight of drivers, when it is needed in the absent of the supply chain Assistant
- Ensure all processes are completed in accordance with the DRC Operations Handbook, SOPs, donor guidelines, and Iraqi law
- Conduct all duties in accordance with the DRC Code of Conduct and ensure all DRC Suppliers conform with the DRC Code of Ethics
- Provide timely Procurement Reports to the Support Services Manager and Central Supply Chain department as needed
- Identify areas for impoved efficiency and compliance of logistics & procurement procedures and proactively share ideas with the Support Services Manager
- In coordination with the Support Services Manager , ensure that all new and existing staff are aware and trained on procurement and logistics procedures. Develop SOPs and trainings as needed.
- Attend meetings as Supply Chain representative as required and provide input related to your department
- Others duties assigned by the Support Services Manager and/or Area Manager
- This job description is not a definitive task list but has been done to clarify the responsibilities of the employee
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Experience and technical competencies: (include years of experience)
- 3 years of experience in International NGOs or humanitarian organizations is a plus
- 2 years of experience in standard procurement procedures (simplified and tendering) is required
- Experience in operating an ERP supply chain system is preferably
- English is mandatory as the candidate needs to work with expats staff
- Fluent in Arabic
- Must be organized, able to multi-task, flexible, and able to work as a team
- Honesty & integrity are a must
- Strong computer skills including advanced Excel skills
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Education: (include certificates, licenses etc.)
- University degree an advantage. Degree related to logistics/procurement preferred.
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Core
competencies |
Basic |
Advanced |
Expert |
| Striving for excellence |
☐ |
☒ |
☐ |
| Collaborating |
☐ |
☒ |
☐ |
| Taking the lead |
☒ |
☐ |
☐ |
| Communicating |
☐ |
☒ |
☐ |
| Demonstrating integrity |
☐ |
☐ |
☒ |
Find the definition of DRC’s Core competencies here
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Languages: (indicate fluency level)
- Arabic required. English Mandatory
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| Key stakeholders: (internal and external)
Internal
- Program staff
- Finance
- Supply Chain Staff
External
- DRC Registered Suppliers
- Prospective Suppliers
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| Last updated: Aug 24th, 2021 |
¨Basic: I master the essentials, but may at times need help from others
¨Advanced: I can work independently at full professional level.
¨Expert: I am the go-to person when others need help.
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DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.
Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply!
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