TPWD – Administrative Assistant IV

TPWD – Administrative Assistant IV (00014919)

Organization: PARKS AND WILDLIFE DEPARTMENT

Primary Location: Texas-Needville

Work Locations: SP-Brazos Bend SP 21901 FM 762 Needville 77461

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

Travel: Yes, 5 % of the Time

State Job Code: 0156

Salary Admin Plan: A

Grade: 15 00010058446

Salary (Pay Basis): 3,610.67 – 3,610.67 (Monthly)

Number of Openings: 1

Overtime Status: Non-exempt

Job Posting: May 25, 2021, 11:17:48 AM

Closing Date: Jun 8, 2021, 11:59:00 PM

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. A scanned copy of a college transcript(s) issued from the registrar must be attached to the online application (if applicable).

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

VETERAN’S PREFERENCE: If you choose to claim veteran’s employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran’s Hiring Reference page at https://tpwd.texas.gov/job/veterans/

FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.

TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

HIRING CONTACT: Jim Cisneros, (979) 553-5101

PHYSICAL WORK ADDRESS: Brazos Bend State Park, 21901 FM 761, Needville, TX 77461

GENERAL DESCRIPTION

Join a high achieving team at a superlative natural park in the shadow of the fourth largest city in the United States with a mission focused agency.

Under the direction of the Assistant Park Superintendent, this position provides direction and assistance for administrative duties regarding human resources, revenue accounting, purchasing, budgeting, petty cash transactions, training, material and property management and administrative procedures at Brazos Bend State Park. Provides customer service to include computerized registration, fee collection, issuing permits and licenses. Provides information and assistance to park visitors and the general public. Prepares reports and correspondence. Performs fiscal analysis and assists with budget preparation. Trains, coordinates and directs the work of clerical personnel. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.

Qualifications

MINIMUM QUALIFICATIONS:
Education:
Graduation from High School or GED.

Experience:
Four years experience performing administrative support duties.

Licensure:
If driving is required, applicant must possess a valid State driver’s license.

PREFERRED QUALIFICATIONS:
Experience:
Three years administrative experience performing accounting, typing, filing, preparing correspondence, handling and accounting cash revenues and other related duties;

Three years experience using a computer to perform word processing and spreadsheet development;

Three years customer service experience;

Three years supervisory or team leader experience;

Bilingual in any of the following languages: Spanish, Vietnamese, Chinese, Arabic or American Sign Language.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of general office procedures;

Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, forms design principles and other office procedures and terminology;

Knowledge of accounting/accountability of revenue collection;

Knowledge of budget management, tracking, forecasting and monitoring;

Skill in using MS Word, Excel and Outlook;

Skill in effective verbal and written communication;

Skill in using standard office equipment;

Skill in providing quality customer service in a courteous and professional manner;

Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

Skill in interpreting, analyzing and explaining organizational policies and procedures;

Skill in identifying, researching and compiling information;

Skill in training others;

Skill in planning, assigning and/or supervising the work of others;

Skill in making independent, sound and timely decisions;

Skill in meeting deadlines;

Skill in using Oracle based database programs;

Skill in capturing and entering budget expenditures;

Ability to maintain strict confidentiality;

Ability to maintain flexibility and work with frequent interruptions and multiple and changing priorities;

Ability to accurately handle cash and account for revenue collected;

Ability to work under stressful situations;

Ability to work independently with little or no supervision;

Ability to handle complaints, emergency situations, and large groups of people;

Ability to work as a member of a team;

Ability to study and evaluate programs in progress and propose or implement necessary changes;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS:
Required to work in a public park with overnight camping;

Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays, and holidays;

Required to work overtime as necessary;

May be required to operate a State vehicle;

Required to travel 5% with overnight stays;

Must conform to TPWD dress and grooming standards, work rules and safety procedures;

Non-smoking environment in all State buildings and vehicles.

TPWD IS EQUAL OPPORTUNITY EMPLOYER