WPE Data Entry Assistant- Mosul

[Mosul,Iraq ]

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

CONTEXTUAL BACKGROUND:

The IRC established programs in Iraq in 2003 to address the overwhelming needs of displaced people in Iraq and the neighboring countries. Since re-establishing its presence in Iraq in November 2007, the IRC has been assisting thousands of internally displaced families in the northern, central and southern governorates in the sectors of protection, gender-based violence (GBV), education, economic recovery, child Protection and emergency humanitarian assistance. Working in coordination with the humanitarian community in Iraq, the IRC’s assistance and emergency programs address the needs of war-affected Iraqi internally displaced persons (IDPs) and include both camp-based and urban-based assistance. IRC operates throughout Iraq, with the main office in Erbil and field offices in, Baghdad, SAD, Kirkuk, Mosul and Mosul.

The IRC is one of only a few international non-governmental organizations (INGO) active in the Gender Based Violence (GBV) sector in Iraq. The IRC’s expanding Women’s Protection and Empowerment (WPE) program provides both direct service provision (through women’s and girls’ centers and mobile teams) and technical support to local partner organizations to implement safe spaces and deliver services to women and girls as well as capacity building of local NGOs, government service providers, and other protection actors on GBV related topics. The WPE program is also conducting RSA assessments as needed, in close coordination with other GBV actors and humanitarian agencies.

JOB OVERVIEW/SUMMARY:

The Data Management and Information assistant is responsible for the development, performance, integrity and security of a Women’s Protection and Empowerment program databases. She/he is expected to perform all sort of database related work including data entry, data clean up, database management, and statistical reporting under the supervision of the WPE Manager and WPE Sr. Manager- Quality Assurance.

 

MAJOR RESPONSIBILITIES:

• Support WPE team in documenting and reporting on program and client activities.
• Ensure forms, databases, and record keeping comply with international and IRC standards of working with GBV survivors and maintain the highest levels of confidentiality.
• Enter all client, activity, and program related data in a timely and accurate manner using approved databases.
• Develop and manage filing system for WPE reports and records.
• Cross check data with hard tools and correct errors.
• Report any logical error or missing data to relevant staff.
• Collect completed field forms (i.e. intake forms, field activity reports, etc.) submitted by WPE staff and check for completeness before entering.
• Ensure incident report forms and activity reports are collected from the field staff, reviewed for completeness, and entered in timely manner.
• Ensure the immediate input of data into IRC database.
• Liaise with M&E unit as needed and submit monthly beneficiary counts & Annual data.
• Promote the use of WPE field data information in project planning and monitoring activities.
• Maintain hard copies of reports to be organized in files.
• Generate reports on a weekly, monthly and quarterly basis (Statistical & Graphical) only using non-identifiable information.
• Modify existing data tracking sheets and databases according to requirements as led by the WPE Manager.
• Provide coaching and mentoring sessions to Iraq WPE staff & IRC partner staff in all field sites across Iraq.
• Ensure data security and accuracy of data entry.
• Maintain the entered data and ensure that data can be tracked / reconciled easily, in accordance with IRC policies and protocols. Summarize the entered data in the form of statistical reports as appropriate.
• Test databases, correct errors, clean up data and make necessary modifications.
• Ensure compliance with IRC IT security procedures and measures to safeguard information in computer files against accidental or unauthorized damage, modification or disclosure.
• Work with IT department to develop and control user access permissions for each segment of database according to program management specifications.
• Set up new tracking systems and Excel databases as needed to document and record WPE program activities.
• Attend WPE and IRC meetings and trainings as needed and as requested by supervisor.
• Any other tasks requested by the WPE Manager, or WPE Quality Assurance Manager. 

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

KEY WORKING RELATIONSHIPS:

• Position Reports to: WPE Manager.
• Position directly supervises:
• Other Internal and/or external contacts:
• Internal: close collaboration with other WPE staff particularly field-based WPE Managers and Senior Managers, other IRC Iraq programs (Economic Recovery and Development (ERD), Children and Youth, Protection and Development (CYPD), and Protection/Rule of Law), Grants, Supply Chain, HR and Finance Departments. Specifically with IMS staff in other programs.
• External: close collaboration with other humanitarian actors and GBV Working Group, local implementing partners, UN agencies, government, and service providers

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

CONTEXTUAL BACKGROUND:

The IRC established programs in Iraq in 2003 to address the overwhelming needs of displaced people in Iraq and the neighboring countries. Since re-establishing its presence in Iraq in November 2007, the IRC has been assisting thousands of internally displaced families in the northern, central and southern governorates in the sectors of protection, gender-based violence (GBV), education, economic recovery, child Protection and emergency humanitarian assistance. Working in coordination with the humanitarian community in Iraq, the IRC’s assistance and emergency programs address the needs of war-affected Iraqi internally displaced persons (IDPs) and include both camp-based and urban-based assistance. IRC operates throughout Iraq, with the main office in Erbil and field offices in, Baghdad, SAD, Kirkuk, Mosul and Mosul.

The IRC is one of only a few international non-governmental organizations (INGO) active in the Gender Based Violence (GBV) sector in Iraq. The IRC’s expanding Women’s Protection and Empowerment (WPE) program provides both direct service provision (through women’s and girls’ centers and mobile teams) and technical support to local partner organizations to implement safe spaces and deliver services to women and girls as well as capacity building of local NGOs, government service providers, and other protection actors on GBV related topics. The WPE program is also conducting RSA assessments as needed, in close coordination with other GBV actors and humanitarian agencies.

JOB OVERVIEW/SUMMARY:

The Data Management and Information assistant is responsible for the development, performance, integrity and security of a Women’s Protection and Empowerment program databases. She/he is expected to perform all sort of database related work including data entry, data clean up, database management, and statistical reporting under the supervision of the WPE Manager and WPE Sr. Manager- Quality Assurance.

 

MAJOR RESPONSIBILITIES:

• Support WPE team in documenting and reporting on program and client activities.
• Ensure forms, databases, and record keeping comply with international and IRC standards of working with GBV survivors and maintain the highest levels of confidentiality.
• Enter all client, activity, and program related data in a timely and accurate manner using approved databases.
• Develop and manage filing system for WPE reports and records.
• Cross check data with hard tools and correct errors.
• Report any logical error or missing data to relevant staff.
• Collect completed field forms (i.e. intake forms, field activity reports, etc.) submitted by WPE staff and check for completeness before entering.
• Ensure incident report forms and activity reports are collected from the field staff, reviewed for completeness, and entered in timely manner.
• Ensure the immediate input of data into IRC database.
• Liaise with M&E unit as needed and submit monthly beneficiary counts & Annual data.
• Promote the use of WPE field data information in project planning and monitoring activities.
• Maintain hard copies of reports to be organized in files.
• Generate reports on a weekly, monthly and quarterly basis (Statistical & Graphical) only using non-identifiable information.
• Modify existing data tracking sheets and databases according to requirements as led by the WPE Manager.
• Provide coaching and mentoring sessions to Iraq WPE staff & IRC partner staff in all field sites across Iraq.
• Ensure data security and accuracy of data entry.
• Maintain the entered data and ensure that data can be tracked / reconciled easily, in accordance with IRC policies and protocols. Summarize the entered data in the form of statistical reports as appropriate.
• Test databases, correct errors, clean up data and make necessary modifications.
• Ensure compliance with IRC IT security procedures and measures to safeguard information in computer files against accidental or unauthorized damage, modification or disclosure.
• Work with IT department to develop and control user access permissions for each segment of database according to program management specifications.
• Set up new tracking systems and Excel databases as needed to document and record WPE program activities.
• Attend WPE and IRC meetings and trainings as needed and as requested by supervisor.
• Any other tasks requested by the WPE Manager, or WPE Quality Assurance Manager. 

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

KEY WORKING RELATIONSHIPS:

• Position Reports to: WPE Manager.
• Position directly supervises:
• Other Internal and/or external contacts:
• Internal: close collaboration with other WPE staff particularly field-based WPE Managers and Senior Managers, other IRC Iraq programs (Economic Recovery and Development (ERD), Children and Youth, Protection and Development (CYPD), and Protection/Rule of Law), Grants, Supply Chain, HR and Finance Departments. Specifically with IMS staff in other programs.
• External: close collaboration with other humanitarian actors and GBV Working Group, local implementing partners, UN agencies, government, and service providers

Education:

• Relevant University degree in Information Management & technology.

Work Experience:

• One years’ experience working in human rights, women’s empowerment, or protection field, preferably with humanitarian INGO.
• Experience developing and managing databases and conducting statistical analysis and reporting

• Strong understanding of case management, psychosocial support, and life skills programming to promote survivor healing and recovery.

• In-depth understanding of GBV prevention and response, related international standards and guidelines.

Demonstrated Skills and Competencies:  

• Excellent reporting skills using Excel and extracting information from the master database and running reports.
• Demonstrated capacity for working effectively in a diverse and multi-disciplinary team environment
• Advanced knowledge and skills in Microsoft Excel, including creating tables and forms, data analysis, online data collection, using pivot tables, and charting/visualizing data.
• Strong attention to detail and excellent data entry skills
• Excellent communication and presentation skills

Language Skills:  Fluency in English and Arabic.

Certificates or Licenses: NA

WORKING ENVIRONMENT: 

• travel out Mosul
• Female candidates are strongly encouraged to apply for this position.

STANDARDS OF PROFESSIONAL CONDUCT: 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

GENDER EQUALITY:

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including maternity leave, gender-sensitive security protocols and other supportive benefits and allowances. Qualified female candidates are strongly encouraged to apply.

ATTENTION RETURNING NATIONAL CANDIDATES:

IRC strives to attract, motivate and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, IRC has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply.

Notice to all Job Seekers

IRC implements an equal employment opportunity policy and our recruitment process is based on merit.

Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process.

If anyone asks you for any financial or non-financial favors to help you secure a job at IRC, kindly report to [email protected].

ملاحظة لكل الباحثين عن وظيفة

تعتمد لجنة الانقاذ الدولية سياسة فرص عمل متساوية، وان عملية التوظيف لدينا تعتمد على الجدارة.

لا يتوجب على المتقدمين لأي وظيفة أو المؤهلين للمقابلات (سواء كانوا موظفيين حالين أو متقدمين من خارج المنظمة) دفع أي مبلغ مالي خلال أي مرحلة من مراحل التوظيف.

إذا قام أي شخص بطلب أي خدمة مالية أو غير مالية لقاء مساعدتكم في تأمين فرصة عمل داخل المنظمة، يرجى الإبلاغ عن ذلك الى البريد الإلكتروني: [email protected]

                                               

please click on the below link: 

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/18807?c=rescue 

the closing date: 14-July-2021